Finance Jobs in Clayville, NY

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2mo ago

Finance & Admin Coordinator

Valley Signs & Designs, Inc Clayville, NY

Clayville, NY

2mo ago Closed

$18 - $24/hr Full time Accounting Administrative Assistant Administrative Support

This position is no longer accepting applications (closed Jun 13, 2026).

Job Description

Valley Signs & Designs, Inc is seeking a Finance & Administrative Coordinator to manage day-to-day financial operations from its Clayville, NY onsite location. Reporting to the Owner, this role centers on protecting cash flow and preserving documentation integrity, while a third-party bookkeeper handles higher-level accounting tasks. The position combines invoicing, vendor coordination, and meticulous records management, with an emphasis on audit-ready files and well-organized digital job records. The compensation range is USD 18 - 24 per hour.

Responsibilities

Generate customer invoices for deposits, milestones, and final amounts
Track accounts receivable and perform courteous collection follow-ups
Upload and organize vendor invoices for approval
Support weekly cash flow monitoring and reporting
Maintain organized, accurate financial records
Log deposits and verify accompanying documentation is complete
Liaise with the external bookkeeper to ensure records are accurate
Keep digital job files well organized
Ensure documentation accuracy across projects
Organize vendor records and compliance files
Prepare onboarding documents for new hires
Maintain personnel files for employees
Maintain records in an organized, audit-ready state

Requirements

Extremely detail-focused and well organized
Comfortable operating within formalized processes
Professional and confident in customer communications
Reliable with follow-through and strong accountability
Self-driven and dependable
Experience in invoicing, accounts receivable, bookkeeping support, or administrative coordination preferred
Experience with QuickBooks Online is a plus but not required

Technologies

QuickBooks Online

What success looks like

Invoices issued within one business day of triggering event
Accounts receivable remains consistently organized and under control
No missed bills, missing documentation, or payment surprises
Weekly finance updates are prepared efficiently
Files and records are always organized and easy to access

Who you are

Extremely detail-focused and well organized
Comfortable operating within formalized processes
Professional and confident in customer communications
Reliable with follow-through and strong accountability
Self-driven and dependable
Experience in invoicing, accounts receivable, bookkeeping support, or administrative coordination preferred
Experience with QuickBooks Online is a plus but not required

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