Part-time, in-person role in Bloomfield, CT supporting a nonprofit early childhood program with state funding and Care4Kids. This Financial Coordinator position helps keep financial records accurate and audit-ready, while ensuring timely monthly reporting, including CACFP claims. You will work closely with the Executive Director and the center’s accountant, contributing to reliable administration and organized financial operations.
What you’ll do
- Enter and categorize income and expenses in QuickBooks.
- Upload, match, and file receipts, invoices, and supporting documents.
- Reconcile bank and credit card accounts monthly and report discrepancies to the Executive Director.
- Track outstanding invoices and payments, and prepare approved bills for payment.
- Maintain organized electronic financial files and prepare basic financial reports for review.
- Record tuition payments, Care4Kids payments, and other funding received.
- Compare payments received with billing records and report missing payments or discrepancies.
- Maintain supporting financial documentation for state-funded programs and Care4Kids.
- Coordinate with administration to resolve billing and payment questions.
- Gather and review attendance, meal counts, and supporting records provided by center staff.
- Prepare and submit monthly CACFP claims by required deadlines, following the center’s review and approval process.
- Maintain organized claim records and supporting documentation, and notify the Executive Director of missing information or discrepancies before submission.
- Collect and review requested documents for the annual audit (receipts, statements, invoices, and other materials).
- Assist with audit questions and follow-up requests from the Executive Director and accountant.
- Support preparation of the annual operating budget and CACFP budget, including tracking actual income and expenses against the approved budget and flagging significant differences.
- Protect confidential financial, family, and employee information, and follow center financial procedures, including obtaining required approvals before payments or account changes.
- Communicate clearly about deadlines, missing documentation, and financial concerns.
What you bring
- Previous bookkeeping experience and working knowledge of QuickBooks.
- Understanding of basic bookkeeping, account reconciliation, and financial recordkeeping.
- Proficiency with spreadsheets, electronic files, and standard office software.
- Strong attention to detail, organization, and the ability to meet recurring deadlines.
- Ability to work independently and communicate effectively with administration and the accountant.
- Experience with nonprofit organizations, childcare programs, Care4Kids, state funding, or CACFP preferred.
- Bookkeeping or accounting coursework or certification preferred.
Role details
Location: Bloomfield, CT (onsite)
Schedule: 15.0–20.0 hours per week (weekly schedule set with the Executive Director to meet financial recordkeeping needs and monthly reporting deadlines)
Compensation: $30.00–$33.00 per hour
Technologies: QuickBooks, spreadsheets, electronic files, standard office software
How the position is supported
This role provides bookkeeping and financial administrative support. The Executive Director retains responsibility for budget decisions, spending approvals, and overall financial oversight. The Financial Coordinator works with the center’s accountant on accounting questions, audit requirements, and year-end reporting.
