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Financial Assistant

Heart of Georgia Altamaha Regional Commission Eastman, GA

Eastman, GA

Today

$40k - $45k/yr Full time Accounting Analytical Skills Budget Management

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Job Description

The Financial Assistant will support the Finance Department of Heart of Georgia Altamaha Regional Commission by handling key administrative and paraprofessional accounting functions. The role includes invoice and payment processing, payroll support, record maintenance, reporting, and assistance with reconciliations and audits.

Role Overview

This full-time position is based in Eastman, GA (onsite) in an office setting. The Financial Assistant performs administrative, financial, and paraprofessional accounting duties to support ongoing Finance Department operations.

Key Responsibilities

Receive invoices from the Finance Officer, enter data into the financial software system, and process payments.
Print checks for distribution and/or mailing; prepare ACH payments and upload payment files to the bank.
Prepare bi-weekly payroll for staff, including reimbursement expenses, and generate quarterly and annual payroll reports.
Maintain sick leave and annual leave records, keep signed time sheets, and maintain employee files that must remain separate from Human Resources files.
Maintain official employee records, including new employee enrollment forms and payroll change forms; complete E-Verify checks; prepare W-2s and produce annual W-2 reports.
Assist employees with benefits and policy questions and related claims.
Maintain organized accounts payable records and assist with fiscal year close out/opening procedures as requested.
Verify data entry for accuracy, reconciliation, and completeness.
Compile information from multiple sources to estimate expected revenues and expenditures, and support budgeting by entering, updating, and amending budgets.
Prepare monthly, quarterly, and annual reports for local, state, and federal agencies and contracts.
Conduct detailed budget analyses related to revenues and expenditures as requested.
Utilize grantor agency forms for payment requests based on expenditures or anticipated expenditures as needed, and submit related documentation to appropriate staff.
Help ensure prompt payment for accounts payable and notes receivable.
Assist with monthly summaries of cash balances by account for management review, and support audits by maintaining financial files, compiling reports, and reviewing accounts for accuracy.
Support bank reconciliation for all bank accounts, prepare journal entries, and close books monthly as needed.
Perform other related duties as assigned.

Required Knowledge and Qualifications

Knowledge of applicable federal and state laws, regulations, and guidelines.
Knowledge of governmental accounting and Generally Accepted Accounting Principles (GAAP), along with bookkeeping practices.
Knowledge of computers, hardware and software applications, and related peripherals.
Ability to operate office equipment including a computer, typewriter, calculator, facsimile machine, telephone, and copier.
Skill in accounting, spreadsheet, word processing, and graphics software.
Skill in mathematical calculations and in oral, written, and interpersonal communication.
Associate degree in accounting with two years of related experience required; a baccalaureate degree in accounting, finance, or a related field is preferred.
Sufficient experience to understand basic principles relevant to major duties, typically associated with an apprenticeship or internship completion or similar experience for one to two years.
Ability to possess or obtain a valid driver’s license for the type of vehicle or equipment operated.

Technologies

Financial software system
E-Verify
ACH

Compensation and Employment Details

Job Type: Full-time
Pay: $40,000.00 to $45,000.00 per year
Work Location: In person
Department: Finance, Heart of Georgia Altamaha Regional Commission

Benefits

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Education

Associate degree in accounting

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1mo ago

Finance & Administration Specialist

Palouse Conservation District Pullman, WA

Pullman, WA

1mo ago Closed

$24 - $31/hr Full time Accounting Accounting Operations Accounts Payable

This position is no longer accepting applications (closed Sep 13, 2026).

Job Description

The Finance & Administration Specialist works onsite in Pullman, WA, partnering with the Finance and Administration Manager to coordinate core financial operations and grant reporting for the Palouse Conservation District. The role supports payroll and tax compliance, accounts payable processing, annual tax reporting, recruitment and onboarding assistance, and the preparation of monthly and quarterly grant payment requests.

Key Responsibilities

Support the Finance and Administration Manager in ensuring timely and efficient coordination of the financial and grant reporting operations for the Palouse Conservation District office.
Process bi-weekly payroll.
Submit payroll tax deposit payments.
Prepare Federal and State quarterly and annual payroll tax reports and W-2s.
Enter and process accounts payable, employee reimbursement requests, and credit card transactions.
Prepare annual 1099 reporting.
Collaborate with program managers to support recruitments and onboarding.
Assist with preparation of monthly and quarterly grant payment requests for Federal, State, and Local grant contracts.

Required Qualifications

Bachelor’s degree in Business, Accounting, Public Administration, or a closely related field (or Associate’s degree in the same areas with 2 years of related experience).
Two (2) years of progressive responsibility in accounting or full-charge bookkeeping, personnel management or supervision, agency administration, or similar work.
Experience processing payroll, payroll tax reporting, and processing accounts payable.
Intermediate to advanced skills in Microsoft Word and Excel.
Ability to communicate effectively both verbally and in writing.
Valid, unrestricted driver’s license.

Preferred Qualifications

Five (5) years of progressive responsibility in accounting or full-charge bookkeeping, personnel management or supervision, agency administration, or similar work.
Previous experience with Federal and State of WA grant reporting and payment requests.
Experience with Springbrook Express/BIAS, Payroll Administration, QuickBooks, Publisher, Microsoft PowerPoint, Smartsheet, and Access.

Technology & Tools

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Publisher
Springbrook Express/BIAS, Payroll Administration
QuickBooks, Smartsheet, Access

Compensation & Position Details

Location: Pullman, WA (onsite)
Hours: Full Time, 40 hours/week
Position Type: Regular (Benefit Eligible)
Compensation: Grade 7, $24.26 - $31.54 per hour (depending on experience)

Benefits

Medical/dental/vision, basic life, and long-term disability insurance through the Washington State Public Employees Benefits Board (PEBB)
PCD covers 100% of the premium cost for the employee
PCD covers 35% of the premium cost for spouse and dependents
Retirement through the Washington State Department of Retirement Systems (DRS) Public Employees Retirement System (PERS) and optional participation in the Deferred Compensation Plan (DCP)
Annual LifeFlight Membership covering employee and dependents
Medical Flexible Spending and Pre-Tax Dependent Care Assistance Programs
12 days paid annual and sick leave per year
12 paid holidays
WSU Tuition Waiver covering up to 6 credits per fall/spring semester
Dental insurance, vision insurance, disability insurance
Employee assistance program, Flexible spending account
Health insurance, paid sick time, paid time off
Retirement plan, tuition reimbursement

Funding and Permanence

Funding for this position is subject to availability of federal, state and local government grants and contracts. Permanence of the job depends on continued grant funding.

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