Fang LLC invites a part-time Finance and HR / Recruiting Coordinator to join our Saddle River operations. This hybrid role blends financial administration with HR documentation and recruiting coordination, providing support across accounts payable and receivable, payroll preparation, and cross-location collaboration with teams in California, Pennsylvania, and China. Based in New Jersey, the position offers a flexible schedule aligned with business needs and location considerations.
Responsibilities
- Assist with accounts payable and receivable, review invoices, track payments, and document expenses.
- Organize receipts, bills, vendor records, banking documents, credit card statements, and supporting materials.
- Support reconciliations for bank, credit card, sales, expenses, and other accounts.
- Maintain accurate financial records in spreadsheets, accounting software, and shared drives.
- Prepare basic financial summaries, expense reports, payment status updates, and document packets for management or the company accountant.
- Follow up on missing documents, invoice discrepancies, payment questions, and approval records.
- Assist with month-end closing preparation and other finance projects as assigned.
- Support payroll preparation, attendance records, paid sick leave tracking, and PTO records.
- Maintain confidential employee and candidate information with care and professionalism.
- Communicate clearly in English and Mandarin when coordination requires bilingual communication.
- Bring bilingual Mandarin Chinese and English communication skills to work-related communication.
- Leverage 2+ years of experience in accounting support, bookkeeping, or payroll support.
- CPA is highly preferred.
- Experience with QuickBooks, payroll systems, Indeed, Microsoft Excel, Google Sheets, Google Drive, email, or similar tools.
- Basic understanding of invoices, expenses, reconciliations, payroll records, employee files, hiring records, and confidential document handling.
- Demonstrate strong attention to detail, organization, follow-through, discretion, communication, and problem solving.
- Coordinate work across multiple locations and time zones.
- Hybrid work arrangement is expected, with residence in the 07458 area of New Jersey.
- Employment is contingent on verification of authorization to work in the United States as required by federal law.
Requirements
- Bilingual Mandarin Chinese and English communication skills are required for work-related communication.
- 2+ years of experience in accounting support, bookkeeping, or payroll support.
- CPA is highly preferred.
- Experience with QuickBooks, payroll systems, Indeed, Microsoft Excel, Google Sheets, Google Drive, email, or similar tools preferred.
- Basic understanding of invoices, expenses, reconciliations, payroll records, employee files, hiring records, and confidential document handling.
- Strong attention to detail, organization, follow-through, discretion, communication, and problem solving skills.
- Ability to coordinate work across multiple locations and time zones.
- Hybrid, but should reside in the 07458 area of New Jersey.
- Employment is contingent on verification of authorization to work in the United States as required by federal law.
Technologies
- QuickBooks
- Microsoft Excel
- Google Sheets
- Google Drive
- Indeed
- Email
Benefits
- New Jersey earned sick leave according to applicable law
- Paid time off according to company policy, if applicable
- Flexible schedule, based on business needs
- Employee discount
- Professional development opportunities
Physical Requirements
This role is primarily office-based and may involve sitting, computer use, handling documents, scanning, filing, and other standard office tasks, with reasonable accommodations available.
Work Location
Onsite office role in the 07458 area of New Jersey. This position will also remotely support company operations and recruiting coordination for teams in California (area code 91730), Pennsylvania (area code 17901), and China-based team members and management support functions.
Schedule
Part-time, approximately 20 to 25 hours per week. Schedule is flexible within normal business hours, Monday to Friday, with occasional coordination outside regular hours to align with China-based team members.
Pay Range
USD 24.00 to USD 30.00 per hour.
