Vehicle Sales Accounting Finance Jobs

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Financial Controller

Arrive N Drive Aurora, IL

Aurora, IL

Today

$65k+/yr Full time Manager Accounting Data Analytics

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Job Description

The Financial Controller role at Arrive N Drive is an onsite, multi-location leadership position responsible for dealership accounting operations, internal controls, and month-end close. This position includes hands-on oversight of daily financial activity across vehicle sales, banking, liens, inventory accounting, and financial reporting, with required experience using ADP Dealer Services and CDK Global.

Key Responsibilities

Oversee accurate and timely posting of all vehicle sales transactions across multiple dealership locations.
Review and verify complete vehicle deal documentation before final accounting entries are posted.
Ensure retail, wholesale, cash, and financed vehicle transactions are recorded correctly.
Monitor and reconcile vehicle sales, gross profit, commissions, taxes, and related expenses.
Review deal jackets for accuracy, completeness, and compliance with company policies.
Identify and resolve discrepancies involving vehicle costs, sales proceeds, trade-ins, financing, and gross profit calculations.
Ensure vehicle purchases, sales, and inventory adjustments are properly recorded in the accounting system.
Monitor outstanding deals and ensure transactions are posted within established company deadlines.
Collaborate with sales managers, finance managers, and general managers to resolve accounting discrepancies and maintain consistent deal posting procedures.

Oversee company bank accounts across multiple dealership locations and business entities.
Maintain daily banking records, cash logs, deposit records, and transaction reconciliations.
Monitor incoming and outgoing funds, including vehicle purchases, vehicle sales, financing proceeds, and operating expenses.
Ensure bank accounts are reconciled accurately and within established deadlines.
Review outstanding deposits, unidentified transactions, bank charges, and related discrepancies.
Monitor cash flow needs across all locations and oversee wire transfers, ACH payments, checks, and other financial transactions.
Maintain strict financial controls, including documentation and approval of disbursements.
Provide management with regular updates on bank balances, cash positions, and outstanding financial obligations.

Maintain accurate records of vehicle liens, financing obligations, and outstanding loan balances.
Oversee lien payout procedures and ensure timely, accurate payments to financial institutions.
Maintain logs of outstanding vehicle payouts and lien releases.
Monitor and reconcile vehicle floorplan accounts and financing arrangements, including ensuring vehicles sold are paid off within lender timelines.
Verify lien amounts and payout instructions before processing payments, and investigate discrepancies between lender statements, inventory records, and accounting balances.
Coordinate with banks, lenders, title departments, and dealership management regarding outstanding liens and payouts.
Implement procedures that help prevent missed payouts, duplicate payments, and unnecessary interest expenses.

Oversee vehicle inventory accounting across all dealership locations, including reconciling physical inventory with accounting records and inventory management systems.
Monitor purchases, transfers, sales, and disposals, and ensure acquisition costs, transportation expenses, reconditioning costs, and other inventory expenses are recorded accurately.
Monitor inventory aging, investigate discrepancies, and reconcile inventory schedules with the general ledger.
Maintain records of vehicles owned, financed, sold, and awaiting payment, and coordinate with dealership management on inventory reporting.
Supervise accounts payable and accounts receivable, including ensuring vendor invoices are reviewed, approved, and paid within established terms.
Monitor customer balances, lender receivables, and other amounts owed, including vendor statement reconciliations and payment processing.
Investigate aged balances and discrepancies, and establish controls to prevent duplicate payments, unauthorized expenses, and accounting errors.
Review aging reports regularly to support timely collection of outstanding balances.

Manage daily dealership accounting functions within ADP/CDK systems, ensuring deal records, payments, deposits, journal entries, and financial transactions are properly captured.
Review and maintain general ledger accounts and supporting schedules, monitor accounting accuracy, and resolve system-related discrepancies.
Generate and review financial statements, schedules, and management reports, ensuring consistent accounting procedures across locations.
Oversee monthly, quarterly, and annual financial statement preparation and manage month-end close for all dealership locations.
Reconcile general ledger accounts and supporting schedules, review financial results, investigate variances, and prepare consolidated financial reports for senior management and ownership.
Assist with budgeting, forecasting, and financial planning, and coordinate with external accountants, auditors, and financial institutions as required.

Direct and oversee accounting operations for multiple dealership locations with consistent controls, standards, and reporting requirements.
Establish clear deadlines and accountability for accounting personnel and conduct regular reviews of dealership accounting processes and financial records.
Lead and manage all accounting department employees, including assigning responsibilities, setting performance expectations, monitoring productivity and accuracy, and supporting daily checklist completion.
Train and develop accounting personnel, establish standardized accounting procedures, and conduct performance evaluations and coaching.
Participate in hiring, training, and disciplinary processes when necessary, while maintaining strong communication between accounting, dealership management, and ownership.
Maintain accountability for financial accuracy and timely completion of all accounting functions.

Requirements

Minimum 5–7 years of automotive dealership accounting experience, including significant experience in a Controller or senior accounting management role.
Mandatory hands-on experience with ADP Dealer Services / CDK Global accounting software.
Extensive experience posting and reconciling automotive dealership vehicle deals.
Strong understanding of dealership financial statements and general ledger accounting.
Proven experience managing multiple bank accounts and performing bank reconciliations.
Strong knowledge of vehicle liens, loan payouts, floorplan financing, and title-related accounting.
Experience managing vehicle inventory accounting and reconciliations.
Experience overseeing accounts payable and accounts receivable.
Previous experience managing and supervising an accounting department.
Strong understanding of automotive dealership financial controls and operational procedures.
Advanced proficiency in Microsoft Excel.
Excellent organizational, analytical, and problem-solving skills.
Ability to manage multiple locations, competing priorities, and strict deadlines.
Strong leadership, communication, and team management abilities.
High level of integrity, professionalism, and attention to detail.

Tools and Technologies

ADP Dealer Services
CDK Global
Microsoft Excel

Preferred Qualifications

Previous experience overseeing accounting operations for multiple dealerships or automotive businesses.
Experience with high-volume vehicle sales operations.
Experience implementing accounting procedures and improving operational efficiency.
Experience working directly with dealership ownership and senior management.
Accounting degree, CPA designation, or equivalent professional qualifications.

Benefits

Competitive compensation based on experience.
Opportunities for professional growth.
A fast-paced and expanding automotive business environment.
The opportunity to lead and develop an accounting team.
A key role in improving financial systems and operational efficiency.

Role Details

Location: Aurora, IL (onsite)
Compensation: USD 65,000 per year
Experience: Minimum 5 years

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