Employee Records

Employee Records Finance Jobs

2 jobs found

1mo ago

Human Resource and Finance Coordinator

Contabo Inc. St. Louis, MO

St. Louis, MO

1mo ago Closed

$25 - $31/hr Full time Accounting Accounting Operations Accounting Software

This position is no longer accepting applications (closed Aug 24, 2026).

Job Description

Contabo Inc offers a hybrid work setup in St. Louis, combining HR operations with local finance coordination. You will collaborate with both the US and German Finance teams to ensure payroll is accurate and on time, HR practices stay compliant, invoices are precise, and financial records are well organized. The position carries a compensation of USD 25 to USD 31 per hour and a benefits package that includes health insurance, dental, vision, and a 401(k).

Role overview

This is a hands-on, cross-functional role responsible for day-to-day HR operations and local finance coordination. You will work closely with our US team and the German Finance colleagues to ensure smooth payroll processing, compliant HR practices, accurate invoicing, and well-maintained financial records. The ideal candidate thrives in a structured environment, communicates effectively across time zones, and takes ownership of the responsibilities listed.

Responsibilities

Run semi-monthly or bi-weekly payroll accurately and on time using payroll software.
Maintain payroll records, including hours worked, deductions, and adjustments.
Administer payroll related taxes, including federal, state, and local withholdings (FICA, FUTA, SUTA).
Prepare and file payroll tax returns (941, 940, W-2, etc.) and liaise with tax authorities as needed.
Respond to payroll inquiries from employees promptly and professionally.
Administer employee benefits programs including health insurance, dental, vision, and 401(k).
Manage open enrollment processes and communicate benefit options clearly to employees.
Coordinate with benefit vendors and brokers to resolve issues and ensure compliance.
Maintain accurate and up-to-date employee records in the HRIS system.
Ensure compliance with federal, state, and local employment laws (FLSA, ADA, FMLA, EEO, etc.).
Manage onboarding and offboarding processes, including I-9 verification and equipment coordination.
Draft, update, and communicate HR policies and employee handbook content.
Support performance review cycles and maintain related documentation.
Assist with recruitment coordination, including job postings, interview scheduling, and offer letters.
Prepare, issue, and track approximately 15 customer invoices per month in coordination with the German Finance team.
Post invoices to customer accounts in QuickBooks Online, ensuring accurate and timely recording.
Monitor open receivables and initiate payment reminders and dunning notices per escalation procedures.
Apply incoming payments against open invoices and keep debtor records clean.
Manage the incoming invoice workflow: receive, review for completeness, and route for approval per authorization levels.
Organize and maintain digital records of all incoming invoices to support timely processing by the German Finance team.
Ensure documents are complete, correctly coded, and ready for final booking.
Support inbound and outbound payments, including preparing payment runs and following up on pending transactions.
Liaise with banks or payment service providers on routine operational matters.
Flag discrepancies or exceptions to the German Finance team for resolution.

Technology

QuickBooks Online

Benefits

Health insurance
Dental
Vision
401(k)

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2mo ago

Payroll & Finance Generalist (Immediate Opening)

St. Michael-Albertville School District Albertville, MN

Albertville, MN

2mo ago Closed

$50k - $60k/yr Contract Accounting Accounting Operations Data Processing

This position is no longer accepting applications (closed Jul 11, 2026).

Job Description

St. Michael-Albertville School District in Albertville, Minnesota, is seeking an on-site Payroll and Finance Generalist for an immediate contract opportunity. In this role, you will process payroll and finance data, maintain accurate personnel records, and support annual audits and department reporting, all while upholding strict confidentiality and delivering dependable service to staff. The position offers a salary range of $50,000 to $60,000 per year.

Responsibilities

Process payroll and finance data.
Enter and maintain accurate personnel data.
Perform other payroll and finance related duties.
Assist with annual financial audits and department reporting.
Provide high-level customer service to employees and staff on payroll and related matters.
Maintain confidentiality of all employee matters and ensure all duties comply with state and federal regulations.

Requirements

Two years of post-secondary schooling in business or accounting or related experience in accounting or finance.

Benefits

Tier 1 Coordinators Benefits Package
Medical
Dental
Life
Long-Term Disability Insurance
403(b)
Earned Safe and Sick Time
Minnesota Paid Leave

Application Process

Please apply online at https://stma.schoolspring.com/ and address application materials to Kris Crocker, Executive Director of Business Service, at the District Office.

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Employee Records Finance Jobs

Human Resource and Finance Coordinator

Payroll & Finance Generalist (Immediate Opening)

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