Human Resource and Finance Coordinator

Contabo Inc offers a hybrid work setup in St. Louis, combining HR operations with local finance coordination. You will collaborate with both the US and German Finance teams to ensure payroll is accurate and on time, HR practices stay compliant, invoices are precise, and financial records are well organized. The position carries a compensation of USD 25 to USD 31 per hour and a benefits package that includes health insurance, dental, vision, and a 401(k).

Role overview

This is a hands-on, cross-functional role responsible for day-to-day HR operations and local finance coordination. You will work closely with our US team and the German Finance colleagues to ensure smooth payroll processing, compliant HR practices, accurate invoicing, and well-maintained financial records. The ideal candidate thrives in a structured environment, communicates effectively across time zones, and takes ownership of the responsibilities listed.

Responsibilities

• Run semi-monthly or bi-weekly payroll accurately and on time using payroll software.
• Maintain payroll records, including hours worked, deductions, and adjustments.
• Administer payroll related taxes, including federal, state, and local withholdings (FICA, FUTA, SUTA).
• Prepare and file payroll tax returns (941, 940, W-2, etc.) and liaise with tax authorities as needed.
• Respond to payroll inquiries from employees promptly and professionally.
• Administer employee benefits programs including health insurance, dental, vision, and 401(k).
• Manage open enrollment processes and communicate benefit options clearly to employees.
• Coordinate with benefit vendors and brokers to resolve issues and ensure compliance.
• Maintain accurate and up-to-date employee records in the HRIS system.
• Ensure compliance with federal, state, and local employment laws (FLSA, ADA, FMLA, EEO, etc.).
• Manage onboarding and offboarding processes, including I-9 verification and equipment coordination.
• Draft, update, and communicate HR policies and employee handbook content.
• Support performance review cycles and maintain related documentation.
• Assist with recruitment coordination, including job postings, interview scheduling, and offer letters.
• Prepare, issue, and track approximately 15 customer invoices per month in coordination with the German Finance team.
• Post invoices to customer accounts in QuickBooks Online, ensuring accurate and timely recording.
• Monitor open receivables and initiate payment reminders and dunning notices per escalation procedures.
• Apply incoming payments against open invoices and keep debtor records clean.
• Manage the incoming invoice workflow: receive, review for completeness, and route for approval per authorization levels.
• Organize and maintain digital records of all incoming invoices to support timely processing by the German Finance team.
• Ensure documents are complete, correctly coded, and ready for final booking.
• Support inbound and outbound payments, including preparing payment runs and following up on pending transactions.
• Liaise with banks or payment service providers on routine operational matters.
• Flag discrepancies or exceptions to the German Finance team for resolution.

Technology

• QuickBooks Online

Benefits

• Health insurance
• Dental
• Vision
• 401(k)