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Human Resources and Finance Assistant

Southern Environmental Law Center (SELC) Charlottesville, VA

Charlottesville, VA

Today

$28 - $31/hr Full time Administrative Support Assistant Benefits Administration

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Job Description

SELC (Southern Environmental Law Center) offers a hybrid work model with flexibility to work remotely up to two days per week, plus a benefits package designed to support your health, family, and long-term security. In this full-time, non-exempt role, you will contribute to both Human Resources and finance operations, helping keep internal processes organized and accurate while supporting a team that values an equitable and inclusive workplace.

Responsibilities

Administer the workers’ compensation policy by tracking and maintaining required provider panel postings.
Support employee benefits administration, including open enrollment and coordination of the anniversary appreciation program.
Assist with payroll-related processes, including transportation incentives, reimbursements, and payroll adjustment tracking.
Coordinate onboarding and offboarding activities, including pre-hire paperwork, and collaborate with IT.
Compile and distribute employee communications and staff updates.
Maintain employee records and process personnel changes within the HRIS.
Respond to employment verification requests and support HR document management.
Track required compliance training, labor law postings, and HR compliance deadlines.
Coordinate HR training initiatives, including interview scheduling, candidate travel, and other departmental projects.
Work with the AP Coordinator to process HR-related invoices.
Create and maintain project codes and ensure records are accurate and consistent across accounting systems, time-tracking systems, and related tracking files.
Schedule internal and external meetings and take minutes, as needed.
Organize and maintain Finance documents in SharePoint.
Provide light administrative support to the Director of Human Resources and the Director of Finance.
Support year-end processes, surveys, Board subcommittee support, and other administrative functions as needed.

Requirements

Minimum 1 year of work experience in a professional office setting.
Bachelor’s degree or equivalent combination of education and experience.
High proficiency with Microsoft Office, including advanced word processing in Word and formatting and formulas in Excel.
Proficiency in Adobe Acrobat, including editing, combining, compressing, and organizing PDF documents.
Strong organizational skills and attention to detail, with a commitment to completing work carefully and completely.
Ability to proactively learn new tasks and adapt quickly to new environments.
Dependability and punctuality, with strong time management and prioritization under tight deadlines.
Ability to uphold strict privacy standards and protect sensitive information.
Ability to take initiative, follow through independently, and adapt to different working styles across multiple teams.
Strong verbal and written communication skills, including clear information sharing and active listening with colleagues grounded in respect.
Cheerful outlook and interest in both Human Resources and Finance tasks.

Technologies

Microsoft Office (Word, Excel)
Adobe Acrobat
HRIS
SharePoint

Benefits

401(k) with matching
403(b)
Dental insurance
Health insurance
Health savings account
Vision insurance
Life insurance
Flexible schedule
Flexible spending account
Paid time off
Paid jury duty
Parental leave
Professional development assistance
Tuition reimbursement
Employee assistance program
Employee discount
Retirement plan

Additional Details

This position includes access to confidential Human Resources and Finance information and requires successful completion of a criminal background check. All employees are required to reside in the region. The role is full-time, non-exempt, and has a 3-year term limit.

The wage range is $28.13/hour - $31.11/hour, based on experience. SELC is a PSLF (Public Service Loan Forgiveness) eligible employer. SELC also provides relocation reimbursement up to a specific dollar amount for those relocating at least 50 miles from their current primary residence.

Desired qualification: a genuine interest in supporting SELC’s work to create and foster an equitable and inclusive workplace that welcomes people from across the region’s rich racial and cultural diversity.

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