Assistant Manager

Assistant Manager Finance Jobs

2 jobs found

30d ago

Assistant Manager, Financial Administration

Ultimus Fund Solutions Milwaukee, WI

Milwaukee, WI

30d ago Closed

Full time Accounting Assistant Manager Financial Compliance

This position is no longer accepting applications (closed Sep 16, 2026).

Job Description

Ultimus Fund Solutions seeks an Assistant Manager, Financial Administration for onsite work in Milwaukee, WI supporting Retail Alternatives.

Responsibilities

Prepare complex fund financial statements and regulatory forms, including Forms 10-K, 10-Q, N-23C-2, N-CEN, N-CSR, N-PX, and 24f-2, on a quarterly, semi-annual, and annual basis for distribution to advisors and the SEC.
Prepare, validate, and support client account reporting, including financial statements, audit deliverables, accruals, and tax packages at the fund, portfolio company, and investor levels, in accordance with service level agreements.
Support planning and review of financial, board, regulatory, and status reporting to ensure accuracy and compliance with SEC and IRS requirements.
Maintain and prepare periodic fund reports on a daily, weekly, and monthly cadence.
Compile and review quarterly reporting materials for Board Members.
Review, approve, and distribute internal reports and fund performance information as needed.
Provide workflow training to the Financial Administration team.
Perform expense analyses, including management and 12b-1 fees.
Monitor fund performance using Confluence and address related inquiries.
Assist with fund budgeting and financial planning.
Calculate monthly management fees and obtain appropriate approvals.
Coordinate and oversee annual audits with outside auditors, clients, and printers.
Ensure financial results and disclosures in SEC filings are accurate and compliant with applicable accounting standards.
Prepare financial statement production schedules to support timely reporting and audit cycles.
Monitor SEC filing deadlines to support ongoing compliance.
Manage department associates, including hiring, training, and developing associates; delegating assignments; writing and conducting performance appraisals; making salary recommendations; coaching and counseling; and administering corrective actions.
Conduct regular one-on-one and team meetings
Establish team and individual goals for the department and hold associates accountable.
Assist with management of client company relationships to ensure timely request resolution and high-quality customer service.
Serve as an escalation point for escalated issues and complex problems, resolving where appropriate.
Maintain regular contact with clients, auditors, and third-party vendors regarding fund performance questions, reporting, audits, and related items.
Maintain regular contact with management to complete and clarify special projects.
Provide daily coordination with the Financial Administration team regarding fund financial statements, reporting, and compliance.

Requirements

Bachelor’s degree in accounting, finance, economics, business, or related field.
4 years of experience in fund accounting or fund administration.
Management or leadership experience.
Experience working within the financial services industry.
Experience preparing financial statements related to mutual funds.
Equivalent education and experience will be considered.

Technologies

Confluence
Microsoft Office Suite
Adobe Acrobat

Knowledge

Retail alternative investment products: interval funds, tender offer funds, BDCs, REITs, and 34 Act private funds.
Disclosure controls and procedures to provide executive management comfort in the accuracy of financial statements.
Financial reporting and performance systems.
Stocks, bonds, options, foreign securities, and derivatives.
Microsoft Office Suite
Adobe Acrobat

Skills and Abilities

Align associates with company values and goals.
Plan and delegate work of others; motivate and inspire others.
Assess performance and take improvement or corrective action.
Plan and develop systems and procedures to improve operating quality and efficiency in line with company policies.
Troubleshoot issues using creative and critical thinking skills.
Apply strong multitasking, analytical, and organizational skills.
Use initiative-taking, strategic, and meticulous approaches with commitment to quality, efficiency, and effectiveness.
Demonstrate integrity, responsibility, and accountability.
Effectively use time and information alongside associates.
Participate in solving problems and making decisions.
Communicate ideas clearly and concisely in written and oral formats.
Actively listen to support open exchange of ideas and information.
Identify needs, arrange, and obtain resources to achieve individual and department goals.
Build effective working relationships with associates and clientele through varying situations.
Modify priorities and deadlines as conditions change to ensure completion.

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30d ago

Assistant Manager, Financial Administration

Ultimus Fund Solutions Denver, CO

Denver, CO

30d ago Closed

Full time Accounting Assistant Manager Financial Compliance

This position is no longer accepting applications (closed Sep 16, 2026).

Job Description

Assistant Manager, Financial Administration role focused on complex fund reporting, SEC compliance, treasury reporting, and team leadership for retail alternative products.

Responsibilities

Prepare complex fund financial statements for quarterly, semi-annual, and annual distribution to advisors and the SEC, including Forms 10-K, 10-Q, N-23C-2, N-CEN, N-CSR, N-PX, and 24f-2.
Prepare, validate, and support client account reporting across fund, portfolio company, and investor levels, including financial statements, audit deliverables, accruals, and tax packages in line with service level agreements.
Support planning and review of financial, board, regulatory, and status reporting to maintain accuracy and compliance with SEC and IRS requirements.
Maintain and produce periodic fund reporting (daily, weekly, monthly).
Compile and review quarterly reporting materials for Board Members.
Review, approve, and distribute internal reports and fund performance information as needed.
Train the Financial Administration team on workflow processes.
Prepare expense analyses, including management and 12b-1 fees.
Monitor fund performance using Confluence and respond to related inquiries.
Assist with fund budgeting and financial planning.
Calculate monthly management fees and obtain required approvals.
Coordinate and oversee annual audits with outside auditors, clients, and printers.
Ensure financial results and disclosures in SEC filings are accurate and compliant with applicable accounting standards.
Prepare financial statement production schedules to support timely reporting and audit cycles.
Monitor SEC filing deadlines to ensure compliance.
Manage associates in the department, including hiring, training, development, delegation of work, writing and conducting performance appraisals, salary recommendations, coaching and counseling, and administering corrective actions.
Conduct regular one-on-one and team meetings with associates to discuss new procedures, problems, and issues.
Establish team and individual goals for the department and hold associates accountable for their work.
Assist in managing relationships with client companies to ensure timely resolution of requests and high quality customer service.
Act as an escalation point for complex issues and resolve matters where appropriate to provide effective support.
Maintain regular contact with clients, auditors, and third-party vendors regarding fund performance questions, reporting, and audits.
Maintain regular contact with management to complete and clarify special projects.
Provide daily contact with the Financial Administration team regarding fund financial statements, reports, and compliance.

Requirements

Bachelor’s degree in accounting, finance, economics, business, or a related field.
4+ years of experience in fund accounting or fund administration.
Management or leadership experience.
Experience working within the financial services industry.
Experience preparing mutual fund financial statements.
Equivalent education and experience will be considered.

Technologies

Confluence
Microsoft Office Suite
Adobe Acrobat

Knowledge

Retail alternative investment products: interval funds, tender offer funds, BDCs, REITs, and 34 Act private funds.
Disclosure controls and procedures to support executive management confidence in financial statement accuracy.
Financial reporting and performance systems.
Stocks, bonds, options, foreign securities, and derivatives.
Microsoft Office Suite
Adobe Acrobat

Skills and Abilities

Align associates with company values and goals.
Plan and delegate the work of others.
Motivate and inspire others.
Assess performance of self and associates to drive improvements or corrective action.
Plan and develop systems and procedures to improve department operating quality and efficiency in accordance with company policies.
Troubleshoot issues using creative and critical thinking.
Multitasking, analytical, and organizational skills.
Initiative-taking, strategic, and meticulous approach with commitment to quality, efficiency, and effectiveness.
Demonstrate personal integrity, responsibility, and accountability.
Effectively use time and information alongside associates.
Participate in solving problems and making decisions.
Present ideas and information clearly and concisely in written and oral forms.
Actively listen to support open exchange of ideas and information.
Identify needs, arrange for, and obtain resources to meet individual and department goals.
Establish and develop effective working relationships with associates and clients in favorable and unfavorable situations.
Modify team and individual priorities and deadlines in response to new information, changing conditions, or unexpected obstacles, ensuring completion.

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Assistant Manager, Financial Administration

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