Assistant Manager, Financial Administration

Ultimus Fund Solutions seeks an Assistant Manager, Financial Administration for onsite work in Milwaukee, WI supporting Retail Alternatives.

Responsibilities

• Prepare complex fund financial statements and regulatory forms, including Forms 10-K, 10-Q, N-23C-2, N-CEN, N-CSR, N-PX, and 24f-2, on a quarterly, semi-annual, and annual basis for distribution to advisors and the SEC.
• Prepare, validate, and support client account reporting, including financial statements, audit deliverables, accruals, and tax packages at the fund, portfolio company, and investor levels, in accordance with service level agreements.
• Support planning and review of financial, board, regulatory, and status reporting to ensure accuracy and compliance with SEC and IRS requirements.
• Maintain and prepare periodic fund reports on a daily, weekly, and monthly cadence.
• Compile and review quarterly reporting materials for Board Members.
• Review, approve, and distribute internal reports and fund performance information as needed.
• Provide workflow training to the Financial Administration team.
• Perform expense analyses, including management and 12b-1 fees.
• Monitor fund performance using Confluence and address related inquiries.
• Assist with fund budgeting and financial planning.
• Calculate monthly management fees and obtain appropriate approvals.
• Coordinate and oversee annual audits with outside auditors, clients, and printers.
• Ensure financial results and disclosures in SEC filings are accurate and compliant with applicable accounting standards.
• Prepare financial statement production schedules to support timely reporting and audit cycles.
• Monitor SEC filing deadlines to support ongoing compliance.
• Manage department associates, including hiring, training, and developing associates; delegating assignments; writing and conducting performance appraisals; making salary recommendations; coaching and counseling; and administering corrective actions.
• Conduct regular one-on-one and team meetings
• Establish team and individual goals for the department and hold associates accountable.
• Assist with management of client company relationships to ensure timely request resolution and high-quality customer service.
• Serve as an escalation point for escalated issues and complex problems, resolving where appropriate.
• Maintain regular contact with clients, auditors, and third-party vendors regarding fund performance questions, reporting, audits, and related items.
• Maintain regular contact with management to complete and clarify special projects.
• Provide daily coordination with the Financial Administration team regarding fund financial statements, reporting, and compliance.

Requirements

• Bachelor’s degree in accounting, finance, economics, business, or related field.
• 4 years of experience in fund accounting or fund administration.
• Management or leadership experience.
• Experience working within the financial services industry.
• Experience preparing financial statements related to mutual funds.
• Equivalent education and experience will be considered.

Technologies

• Confluence
• Microsoft Office Suite
• Adobe Acrobat

Knowledge

• Retail alternative investment products: interval funds, tender offer funds, BDCs, REITs, and 34 Act private funds.
• Disclosure controls and procedures to provide executive management comfort in the accuracy of financial statements.
• Financial reporting and performance systems.
• Stocks, bonds, options, foreign securities, and derivatives.
• Microsoft Office Suite
• Adobe Acrobat

Skills and Abilities

• Align associates with company values and goals.
• Plan and delegate work of others; motivate and inspire others.
• Assess performance and take improvement or corrective action.
• Plan and develop systems and procedures to improve operating quality and efficiency in line with company policies.
• Troubleshoot issues using creative and critical thinking skills.
• Apply strong multitasking, analytical, and organizational skills.
• Use initiative-taking, strategic, and meticulous approaches with commitment to quality, efficiency, and effectiveness.
• Demonstrate integrity, responsibility, and accountability.
• Effectively use time and information alongside associates.
• Participate in solving problems and making decisions.
• Communicate ideas clearly and concisely in written and oral formats.
• Actively listen to support open exchange of ideas and information.
• Identify needs, arrange, and obtain resources to achieve individual and department goals.
• Build effective working relationships with associates and clientele through varying situations.
• Modify priorities and deadlines as conditions change to ensure completion.