Assistant Manager, Financial Administration

Assistant Manager, Financial Administration role focused on complex fund reporting, SEC compliance, treasury reporting, and team leadership for retail alternative products.

Responsibilities

• Prepare complex fund financial statements for quarterly, semi-annual, and annual distribution to advisors and the SEC, including Forms 10-K, 10-Q, N-23C-2, N-CEN, N-CSR, N-PX, and 24f-2.
• Prepare, validate, and support client account reporting across fund, portfolio company, and investor levels, including financial statements, audit deliverables, accruals, and tax packages in line with service level agreements.
• Support planning and review of financial, board, regulatory, and status reporting to maintain accuracy and compliance with SEC and IRS requirements.
• Maintain and produce periodic fund reporting (daily, weekly, monthly).
• Compile and review quarterly reporting materials for Board Members.
• Review, approve, and distribute internal reports and fund performance information as needed.
• Train the Financial Administration team on workflow processes.
• Prepare expense analyses, including management and 12b-1 fees.
• Monitor fund performance using Confluence and respond to related inquiries.
• Assist with fund budgeting and financial planning.
• Calculate monthly management fees and obtain required approvals.
• Coordinate and oversee annual audits with outside auditors, clients, and printers.
• Ensure financial results and disclosures in SEC filings are accurate and compliant with applicable accounting standards.
• Prepare financial statement production schedules to support timely reporting and audit cycles.
• Monitor SEC filing deadlines to ensure compliance.
• Manage associates in the department, including hiring, training, development, delegation of work, writing and conducting performance appraisals, salary recommendations, coaching and counseling, and administering corrective actions.
• Conduct regular one-on-one and team meetings with associates to discuss new procedures, problems, and issues.
• Establish team and individual goals for the department and hold associates accountable for their work.
• Assist in managing relationships with client companies to ensure timely resolution of requests and high quality customer service.
• Act as an escalation point for complex issues and resolve matters where appropriate to provide effective support.
• Maintain regular contact with clients, auditors, and third-party vendors regarding fund performance questions, reporting, and audits.
• Maintain regular contact with management to complete and clarify special projects.
• Provide daily contact with the Financial Administration team regarding fund financial statements, reports, and compliance.

Requirements

• Bachelor’s degree in accounting, finance, economics, business, or a related field.
• 4+ years of experience in fund accounting or fund administration.
• Management or leadership experience.
• Experience working within the financial services industry.
• Experience preparing mutual fund financial statements.
• Equivalent education and experience will be considered.

Technologies

• Confluence
• Microsoft Office Suite
• Adobe Acrobat

Knowledge

• Retail alternative investment products: interval funds, tender offer funds, BDCs, REITs, and 34 Act private funds.
• Disclosure controls and procedures to support executive management confidence in financial statement accuracy.
• Financial reporting and performance systems.
• Stocks, bonds, options, foreign securities, and derivatives.
• Microsoft Office Suite
• Adobe Acrobat

Skills and Abilities

• Align associates with company values and goals.
• Plan and delegate the work of others.
• Motivate and inspire others.
• Assess performance of self and associates to drive improvements or corrective action.
• Plan and develop systems and procedures to improve department operating quality and efficiency in accordance with company policies.
• Troubleshoot issues using creative and critical thinking.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approach with commitment to quality, efficiency, and effectiveness.
• Demonstrate personal integrity, responsibility, and accountability.
• Effectively use time and information alongside associates.
• Participate in solving problems and making decisions.
• Present ideas and information clearly and concisely in written and oral forms.
• Actively listen to support open exchange of ideas and information.
• Identify needs, arrange for, and obtain resources to meet individual and department goals.
• Establish and develop effective working relationships with associates and clients in favorable and unfavorable situations.
• Modify team and individual priorities and deadlines in response to new information, changing conditions, or unexpected obstacles, ensuring completion.