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Financial Administrative Associate

Bright Bridge Ministries Pensacola, FL

Pensacola, FL

Today

$18+/hr Part time Accounting ADP Bookkeeping

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Job Description

Bright Bridge Ministries offers a part-time Financial Administrative Associate role in Pensacola, FL (onsite), with an eventual transition to full-time. This position supports the day-to-day financial operations of a nonprofit while using modern tools such as QuickBooks Online, ADP, and Google Workspace. The work environment includes a flexible schedule (Monday-Friday; make your own hours) and includes options for regular remote/hybrid work depending on organizational needs.

You will also have access to practical support and growth opportunities, including an employee assistance program, paid time off, parental leave, professional development assistance, and tuition reimbursement.

Responsibilities

Maintain accurate, up-to-date financial records in QuickBooks Online, including daily transactions, journal entries, deposits, expenses, and accounting activity.
Maintain the general ledger and ensure proper categorization using the organization’s chart of accounts.
Reconcile bank accounts, credit cards, and other balance sheet accounts on a monthly basis.
Assist with month-end and year-end closing procedures and ensure records are organized and audit-ready.
Organize digital records for invoices, receipts, financial statements, reconciliations, and related supporting documentation.
Process vendor invoices, bills, reimbursements, and other expenses with accurate, timely account coding and grant or departmental allocation.
Verify invoices and supporting documentation, including approvals and applicable grant or departmental allocations.
Coordinate vendor payments through approved payment methods and maintain vendor records, including payment schedules and outstanding obligations.
Record and track incoming payments, deposits, reimbursements, grants, program revenue, and other income; monitor and follow up on outstanding receivables.
Reconcile deposits and receipts to accounting records and supporting documentation; resolve discrepancies professionally with relevant staff.
Administer and process payroll through ADP, including reviewing timesheets and leave records for accuracy and completing payroll submissions.
Assist with payroll reconciliations, expense allocations, payroll tax reporting, deductions, benefits-related administration, and year-end payroll processes.
Maintain strict confidentiality for employee compensation, banking information, personnel records, and donor-related financial information.
Support cash management by monitoring bank accounts, preparing and recording authorized banking transactions, and investigating unidentified or incorrect activity.
Support grant financial tracking, including award/payment schedules, reimbursements, budgets, expenditures, and revenue by funding source, program, and grant.
Prepare and coordinate monthly and quarterly grant financial roll-up reports, consolidate reporting across multiple grants, and reconcile grant-level reports back to QuickBooks Online.
Assist with grant reimbursement requests and funder reporting, maintaining documentation to support allowability, allocation, and consistency with grant requirements.
Use Google Workspace to organize financial records and support operations (Gmail, Google Drive, Google Sheets, Google Docs, and shared calendars), including maintaining spreadsheets for tracking and reporting.
Maintain internal control compliance, including segregation of duties and payment authorization requirements.
Reconcile donation and fundraising revenue between donor management platforms and accounting records, supporting consistency across systems (Bloomerang, DonorPerfect).

Requirements

Associate degree or equivalent combination of education and relevant professional experience in accounting, bookkeeping, finance, business administration, or a related field.
Minimum 3 to 5 years of progressively responsible bookkeeping, accounting, payroll, or financial administration experience; nonprofit experience strongly preferred.
Hands-on experience with QuickBooks Online and ADP payroll systems.
Strong working knowledge of accounts payable, accounts receivable, general ledger maintenance, bank reconciliations, payroll processing, and financial recordkeeping.
Ability to prepare and reconcile monthly and quarterly reports, including grant-level financial roll-ups.
Experience tracking expenses and revenue across multiple grants, programs, departments, or funding sources.
Proficiency with Google Workspace, especially Google Sheets and Google Drive (or comparable tools).
Strong spreadsheet skills, including formulas, organization, reconciliation, and financial reporting.
Excellent organizational skills, accuracy, time management, and attention to detail.
Ability to manage competing priorities, meet recurring deadlines, and work independently.
Strong written and verbal communication skills.
Ability to handle confidential financial, payroll, employee, donor, and organizational information with discretion.

Technologies

QuickBooks Online
ADP
Google Workspace (Gmail, Google Drive, Google Sheets, Google Docs)
Bloomerang
DonorPerfect

Performance Expectations

Timely and accurate processing of accounts payable, accounts receivable, and payroll.
Complete monthly bank and balance sheet reconciliations by established deadlines.
Accuracy and timeliness of monthly and quarterly grant financial roll-up reports.
Proper documentation and allocation of expenses and revenue across grants and programs.
Maintain accurate, organized, and audit-ready financial records.
Use QuickBooks Online, ADP, and organizational productivity tools effectively.
Follow internal controls, confidentiality requirements, and organizational financial policies consistently.

Work Environment and Scheduling

Primarily office-based with regular remote/hybrid options depending on employee and organizational needs.
Frequent computer use, accounting software, spreadsheets, and electronic document management systems.
Manage recurring monthly, quarterly, and annual reporting deadlines.
Occasional additional hours may be necessary during payroll processing, financial close, grant reporting, or audit periods.

Pay and Job Type

Part-time to start, with transition to full-time
Salary: USD 18 per hourly
Also listed: From $18.50 per hour
Work location: Hybrid remote in Pensacola, FL 32505 (initially onsite per listing)
Schedule: Monday-Friday, make own hours

How to Apply

Submit a résumé and cover letter to hello@brightbridgeministries.org. Include specific examples of experience with QuickBooks Online, ADP, and monthly or quarterly grant financial reporting, along with your nonprofit bookkeeping, payroll, and financial administration experience.

Application Questions

How many years of Quickbooks Online experience do you have?
How many years of payroll experience with ADP do you have?

Preferred Qualifications

Previous bookkeeping or accounting experience with a 501(c)(3) nonprofit organization.
Experience with grant-funded programs, restricted funding, grant budgets, reimbursement requests, and funder financial reporting.
Familiarity with nonprofit accounting principles, fund accounting concepts, and restricted versus unrestricted revenue.
Experience supporting financial audits, grant monitoring, internal controls, and year-end financial close processes.
Experience with nonprofit fundraising and donor management platforms such as Bloomerang or DonorPerfect.
Experience reconciling donor management systems with accounting software.
Familiarity with Excel, advanced Google Sheets functions, and automated financial reporting workflows.

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16d ago

Financial Assistant

Heart of Georgia Altamaha Regional Commission Eastman, GA

Eastman, GA

16d ago

$40k - $45k/yr Full time Accounting Analytical Skills Budget Management

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Job Description

The Financial Assistant will support the Finance Department of Heart of Georgia Altamaha Regional Commission by handling key administrative and paraprofessional accounting functions. The role includes invoice and payment processing, payroll support, record maintenance, reporting, and assistance with reconciliations and audits.

Role Overview

This full-time position is based in Eastman, GA (onsite) in an office setting. The Financial Assistant performs administrative, financial, and paraprofessional accounting duties to support ongoing Finance Department operations.

Key Responsibilities

Receive invoices from the Finance Officer, enter data into the financial software system, and process payments.
Print checks for distribution and/or mailing; prepare ACH payments and upload payment files to the bank.
Prepare bi-weekly payroll for staff, including reimbursement expenses, and generate quarterly and annual payroll reports.
Maintain sick leave and annual leave records, keep signed time sheets, and maintain employee files that must remain separate from Human Resources files.
Maintain official employee records, including new employee enrollment forms and payroll change forms; complete E-Verify checks; prepare W-2s and produce annual W-2 reports.
Assist employees with benefits and policy questions and related claims.
Maintain organized accounts payable records and assist with fiscal year close out/opening procedures as requested.
Verify data entry for accuracy, reconciliation, and completeness.
Compile information from multiple sources to estimate expected revenues and expenditures, and support budgeting by entering, updating, and amending budgets.
Prepare monthly, quarterly, and annual reports for local, state, and federal agencies and contracts.
Conduct detailed budget analyses related to revenues and expenditures as requested.
Utilize grantor agency forms for payment requests based on expenditures or anticipated expenditures as needed, and submit related documentation to appropriate staff.
Help ensure prompt payment for accounts payable and notes receivable.
Assist with monthly summaries of cash balances by account for management review, and support audits by maintaining financial files, compiling reports, and reviewing accounts for accuracy.
Support bank reconciliation for all bank accounts, prepare journal entries, and close books monthly as needed.
Perform other related duties as assigned.

Required Knowledge and Qualifications

Knowledge of applicable federal and state laws, regulations, and guidelines.
Knowledge of governmental accounting and Generally Accepted Accounting Principles (GAAP), along with bookkeeping practices.
Knowledge of computers, hardware and software applications, and related peripherals.
Ability to operate office equipment including a computer, typewriter, calculator, facsimile machine, telephone, and copier.
Skill in accounting, spreadsheet, word processing, and graphics software.
Skill in mathematical calculations and in oral, written, and interpersonal communication.
Associate degree in accounting with two years of related experience required; a baccalaureate degree in accounting, finance, or a related field is preferred.
Sufficient experience to understand basic principles relevant to major duties, typically associated with an apprenticeship or internship completion or similar experience for one to two years.
Ability to possess or obtain a valid driver’s license for the type of vehicle or equipment operated.

Technologies

Financial software system
E-Verify
ACH

Compensation and Employment Details

Job Type: Full-time
Pay: $40,000.00 to $45,000.00 per year
Work Location: In person
Department: Finance, Heart of Georgia Altamaha Regional Commission

Benefits

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Education

Associate degree in accounting

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20d ago

Director of Finance

Northern Hills UMC San Antonio, TX

San Antonio, TX

20d ago

$110k - $127k/yr Full time Finance Director Accounting Accounting Operations

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Job Description

Northern Hills UMC is seeking a Director of Finance in San Antonio, TX to support the church’s financial health and integrity. In this onsite role, you will oversee day-to-day accounting operations, help maintain accurate records, and support the Executive Director with budgeting, reporting, and fiduciary oversight for a $4M+ annual budget.

What you’ll do

Keep financial records current and accurate, including general ledger entries, accounts payable, and accounts receivable
Process invoices, reimbursements, check requests, and credit card transactions
Reconcile bank accounts, credit card statements, and vendor accounts on a monthly basis
Prepare and process payroll
Record tithes, offerings, and designated gifts with accuracy and confidentiality
Generate giving statements and support donor record maintenance
Assist with monthly, quarterly, and annual financial reports alongside the Executive Director
Support budget tracking and forecasting
Maintain compliance with financial policies, internal controls, and audit requirements
Prepare documentation for annual audits
Maintain organized financial files and digital records
Assist with grant reporting and financial documentation for funded programs
Communicate professionally with staff, vendors, and ministry leaders regarding financial matters
Negotiate contracts with vendors

Qualifications

Experience in bookkeeping, accounting, or financial administration
Proficiency with accounting software
Strong attention to detail and accuracy
Understanding of nonprofit or fund accounting principles
High level of integrity and confidentiality
Strong communication and organizational skills

Preferred

Experience in a church or nonprofit environment
Familiarity with donor management systems
Basic knowledge of grant reporting or restricted funds

Location and compensation

This role is onsite in San Antonio, TX, with a salary range of USD 109,738 - 127,151 per year.

Benefits

401(k) matching
Paid time off

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Financial Records Finance Jobs

Financial Administrative Associate

Financial Assistant

Director of Finance

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