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Financial Administrative Associate

Bright Bridge Ministries Pensacola, FL

Pensacola, FL

Today

$18+/hr Part time Accounting ADP Bookkeeping

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Job Description

Bright Bridge Ministries offers a part-time Financial Administrative Associate role in Pensacola, FL (onsite), with an eventual transition to full-time. This position supports the day-to-day financial operations of a nonprofit while using modern tools such as QuickBooks Online, ADP, and Google Workspace. The work environment includes a flexible schedule (Monday-Friday; make your own hours) and includes options for regular remote/hybrid work depending on organizational needs.

You will also have access to practical support and growth opportunities, including an employee assistance program, paid time off, parental leave, professional development assistance, and tuition reimbursement.

Responsibilities

Maintain accurate, up-to-date financial records in QuickBooks Online, including daily transactions, journal entries, deposits, expenses, and accounting activity.
Maintain the general ledger and ensure proper categorization using the organization’s chart of accounts.
Reconcile bank accounts, credit cards, and other balance sheet accounts on a monthly basis.
Assist with month-end and year-end closing procedures and ensure records are organized and audit-ready.
Organize digital records for invoices, receipts, financial statements, reconciliations, and related supporting documentation.
Process vendor invoices, bills, reimbursements, and other expenses with accurate, timely account coding and grant or departmental allocation.
Verify invoices and supporting documentation, including approvals and applicable grant or departmental allocations.
Coordinate vendor payments through approved payment methods and maintain vendor records, including payment schedules and outstanding obligations.
Record and track incoming payments, deposits, reimbursements, grants, program revenue, and other income; monitor and follow up on outstanding receivables.
Reconcile deposits and receipts to accounting records and supporting documentation; resolve discrepancies professionally with relevant staff.
Administer and process payroll through ADP, including reviewing timesheets and leave records for accuracy and completing payroll submissions.
Assist with payroll reconciliations, expense allocations, payroll tax reporting, deductions, benefits-related administration, and year-end payroll processes.
Maintain strict confidentiality for employee compensation, banking information, personnel records, and donor-related financial information.
Support cash management by monitoring bank accounts, preparing and recording authorized banking transactions, and investigating unidentified or incorrect activity.
Support grant financial tracking, including award/payment schedules, reimbursements, budgets, expenditures, and revenue by funding source, program, and grant.
Prepare and coordinate monthly and quarterly grant financial roll-up reports, consolidate reporting across multiple grants, and reconcile grant-level reports back to QuickBooks Online.
Assist with grant reimbursement requests and funder reporting, maintaining documentation to support allowability, allocation, and consistency with grant requirements.
Use Google Workspace to organize financial records and support operations (Gmail, Google Drive, Google Sheets, Google Docs, and shared calendars), including maintaining spreadsheets for tracking and reporting.
Maintain internal control compliance, including segregation of duties and payment authorization requirements.
Reconcile donation and fundraising revenue between donor management platforms and accounting records, supporting consistency across systems (Bloomerang, DonorPerfect).

Requirements

Associate degree or equivalent combination of education and relevant professional experience in accounting, bookkeeping, finance, business administration, or a related field.
Minimum 3 to 5 years of progressively responsible bookkeeping, accounting, payroll, or financial administration experience; nonprofit experience strongly preferred.
Hands-on experience with QuickBooks Online and ADP payroll systems.
Strong working knowledge of accounts payable, accounts receivable, general ledger maintenance, bank reconciliations, payroll processing, and financial recordkeeping.
Ability to prepare and reconcile monthly and quarterly reports, including grant-level financial roll-ups.
Experience tracking expenses and revenue across multiple grants, programs, departments, or funding sources.
Proficiency with Google Workspace, especially Google Sheets and Google Drive (or comparable tools).
Strong spreadsheet skills, including formulas, organization, reconciliation, and financial reporting.
Excellent organizational skills, accuracy, time management, and attention to detail.
Ability to manage competing priorities, meet recurring deadlines, and work independently.
Strong written and verbal communication skills.
Ability to handle confidential financial, payroll, employee, donor, and organizational information with discretion.

Technologies

QuickBooks Online
ADP
Google Workspace (Gmail, Google Drive, Google Sheets, Google Docs)
Bloomerang
DonorPerfect

Performance Expectations

Timely and accurate processing of accounts payable, accounts receivable, and payroll.
Complete monthly bank and balance sheet reconciliations by established deadlines.
Accuracy and timeliness of monthly and quarterly grant financial roll-up reports.
Proper documentation and allocation of expenses and revenue across grants and programs.
Maintain accurate, organized, and audit-ready financial records.
Use QuickBooks Online, ADP, and organizational productivity tools effectively.
Follow internal controls, confidentiality requirements, and organizational financial policies consistently.

Work Environment and Scheduling

Primarily office-based with regular remote/hybrid options depending on employee and organizational needs.
Frequent computer use, accounting software, spreadsheets, and electronic document management systems.
Manage recurring monthly, quarterly, and annual reporting deadlines.
Occasional additional hours may be necessary during payroll processing, financial close, grant reporting, or audit periods.

Pay and Job Type

Part-time to start, with transition to full-time
Salary: USD 18 per hourly
Also listed: From $18.50 per hour
Work location: Hybrid remote in Pensacola, FL 32505 (initially onsite per listing)
Schedule: Monday-Friday, make own hours

How to Apply

Submit a résumé and cover letter to hello@brightbridgeministries.org. Include specific examples of experience with QuickBooks Online, ADP, and monthly or quarterly grant financial reporting, along with your nonprofit bookkeeping, payroll, and financial administration experience.

Application Questions

How many years of Quickbooks Online experience do you have?
How many years of payroll experience with ADP do you have?

Preferred Qualifications

Previous bookkeeping or accounting experience with a 501(c)(3) nonprofit organization.
Experience with grant-funded programs, restricted funding, grant budgets, reimbursement requests, and funder financial reporting.
Familiarity with nonprofit accounting principles, fund accounting concepts, and restricted versus unrestricted revenue.
Experience supporting financial audits, grant monitoring, internal controls, and year-end financial close processes.
Experience with nonprofit fundraising and donor management platforms such as Bloomerang or DonorPerfect.
Experience reconciling donor management systems with accounting software.
Familiarity with Excel, advanced Google Sheets functions, and automated financial reporting workflows.

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1d ago

Payroll Clerk

Drew Child Development Corporation Gardena, CA

Gardena, CA

1d ago

$25 - $32/hr Part time Accounting Accounting Operations ADP

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Job Description

Coordinate end-to-end payroll processing and reporting under the direction of the Chief Financial Officer (CFO) to support accurate wage calculation and tax withholding.

Responsibilities

Compile, verify, and record payroll data including hours worked, vacation, sick leave, holiday pay, taxable and non-taxable wages, insurance, garnishments, and 403(b) deductions, matching, and loan payments.
Maintain payroll records by collating, calculating, and entering payroll information in the payroll software, with review to ensure accurate wage computation.
Run bi-monthly payroll accurately and on time using internal payroll systems/applications.
Review and maintain compliance with federal, state, and local employment laws and regulations, plus internal policies and practices; recommend best practices.
Process special payroll activity such as corrections, replacement checks, final checks, and retroactive pay as needed.
Track and update deferred benefits including 403(b) and 457(b) and other benefits; coordinate with the third-party administrator and update employee contributions in the system.
Prepare and review year-end accrual documentation and calculations for the annual audit; provide documentation and respond to audit inquiries in a timely manner.
Work with the payroll vendor to create, modify, and/or run periodic and special payroll reports to support reconciliation and identify errors, variances, and exceptions.
Communicate and collaborate with Human Resources (HR) to resolve general and employee-specific payroll issues.
Assist the CFO with payroll system configuration issues; participate in discussions with the payroll vendor regarding requirements/specifications for new or enhanced payroll functionality.
Assist the CFO in researching legislative and regulatory changes affecting payroll processes and recommend implementation strategies to management.
Support HR with employee training related to onboarding, including timesheet rules and entry for exempt employees and time clock rules for non-exempt employees, or other training as specifically requested.
Attend meetings as designated and required.
Perform other related duties as assigned.

Requirements

Associate degree in Human Resources or a related field from an accredited College/University.
4+ years of related experience and/or training, or an equivalent combination of education and experience.

Technologies

ADP
403(b)
403b
457b

Compensation & Schedule

Pay: USD 25.49 - 32.25 per hour
Expected hours: 30.0 hours per week
Job type: Part time

Location

Onsite: Gardena, CA

Application Questions

How many years of experience do you have processing payroll?
Do you have experience using ADP? If not, what other payroll processing software have you used?
Do you have experience processing payroll in accordance with California wage and hour laws, including overtime, meal periods, and final pay requirements?
Which payroll functions have you performed? (Processing biweekly payroll, calculating wages, deductions, and garnishments, processing final paychecks and payroll corrections, reconciling payroll records and preparing reports, and/or none of the listed.)

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5d ago

Accounting Manager, Finance

Global Industrial St. Louis, MO

St. Louis, MO

5d ago

$85k - $95k/yr Full time Manager Accounting Accounting Manager

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Job Description

The Accounting Manager, Finance role in St. Louis, MO is responsible for ensuring accurate and timely completion of core finance and accounting activities, supporting audits and reporting, and providing operational backup across the department.

Key Responsibilities

Ensure timely completion of cash receipts, portal invoices, sales tax filings, expense reports, journal entries, account reconciliations, and other finance department tasks.
Review and approve monthly commission adjustments.
Review and approve accounting transactions that exceed established limits.
Review Sales & Use Tax and Business Licenses notices, ensuring returns are filed on time.
Provide backup coverage for all roles within the finance and accounting department.
Assist with the development of finance procedures and policies, and keep relevant manuals up to date.
Support adherence to accounting controls.
Assist with internal audits and periodic sales tax audits.
Use Crystal Reports for financial analysis and reporting.
Conduct bi-annual performance reviews and manage the ADP time system.
Complete special accounting projects as assigned by the Controller, CFO, or President.

Required Qualifications

Bachelor’s degree in accounting or finance.
Minimum of 5 years of experience.
5 to 10 years of experience managing an accounting department.

Preferred Background

Public accounting or public company SOX experience (plus).
Experience with large ERP systems such as JD Edwards, Oracle, PeopleSoft, or SAP.

Technology & Tools

Crystal Reports
ADP time system
JD Edwards
Oracle
PeopleSoft
SAP
Microsoft Excel

Compensation

USD 85,000 to USD 95,000 per year

Work Location

Onsite, St. Louis, MO (in person)

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4mo ago

Controller – Finance, Payroll Compliance & Systems

TALENT CONNECT EXECUTIVE SEARCH & HR SOLUTIONS Virginia

Virginia

4mo ago Closed

Full time Senior Accounting Accounting Operations

This position is no longer accepting applications (closed Jul 11, 2026).

Job Description

A hands-on Controller will lead accounting operations, payroll compliance, and payroll systems management for a growing multi-state telecom and infrastructure services organization onsite in Virginia.

Responsibilities

Manage the company’s day-to-day accounting functions and overall financial administration.
Oversee general ledger activities and the month-end close process.
Compile monthly, quarterly, and annual financial statements.
Maintain the accuracy and reliability of financial records.
Support budgeting, forecasting, and strategic financial planning.
Monitor cash flow and working capital requirements.
Coordinate audits, tax filings, and financial reviews.
Develop, implement, and enforce financial policies and procedures.
Provide financial analysis and recommendations to leadership.
Oversee payroll administration processes and internal controls.
Ensure payroll operations comply with federal, state, and local regulations.
Act as the internal subject matter expert on multi-state payroll compliance.
Manage payroll tax compliance and state registrations.
Track employee work locations and state-specific payroll obligations.
Maintain payroll tax jurisdictions and ongoing maintenance.
Collaborate with HR on employee classifications, payroll changes, and compliance matters.
Review payroll reports and audits for accuracy and compliance.
Support payroll issue resolution and corrective actions as needed.
Establish payroll controls to minimize errors and compliance risk.
Lead or assist in implementing and optimizing ADP payroll and workforce management systems.
Ensure payroll system configurations align with multi-state operations.
Validate payroll tax setup, earning codes, deductions, approvals, and reporting requirements.
Collaborate with ADP implementation teams and internal stakeholders during system deployments.
Develop payroll administration procedures and system documentation.
Identify automation opportunities and drive process improvements.
Provide leadership to payroll and accounting staff.
Support development and expansion of payroll team responsibilities.
Establish accountability and process ownership within Finance and Payroll.
Create training materials and procedural documentation.
Foster cross-functional collaboration between Finance, Payroll, HR, and Operations.
Develop and maintain internal financial and payroll controls.
Identify operational and compliance risks and implement corrective actions.
Ensure proper segregation of duties and approval workflows.
Support workers' compensation reporting and compliance activities.
Monitor contractor payments and classification compliance.
Maintain audit readiness across financial and payroll functions.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related field
CPA designation preferred but not required
Minimum 7 years of progressive accounting, finance, payroll, or financial operations experience
Minimum 3 years in a leadership role overseeing accounting, finance, payroll, or related functions
Demonstrated experience supporting multi-state payroll environments
Experience with payroll tax compliance and payroll administration controls
Experience implementing or managing payroll systems, preferably ADP
Experience supporting field-based, project-based, telecommunications, construction, utility, infrastructure, or similar operational workforces strongly preferred
Experience supervising, mentoring, or developing payroll personnel preferred

Technologies

ADP
ADP Workforce Now
ADP Payroll
QuickBooks
Microsoft Excel

Position Summary

FiberCom seeks an experienced and hands-on Controller to provide leadership and oversight of accounting operations, financial reporting, payroll compliance, financial controls, and payroll systems administration for a growing multi-state telecommunications and infrastructure services organization.

Knowledge, Skills, and Abilities

Strong knowledge of multi-state payroll regulations
Payroll tax compliance expertise
Understanding of federal and state labor laws impacting payroll
Solid grounding in financial reporting and accounting principles
General ledger management and closing processes
Internal controls and risk management proficiency
Budgeting and forecasting capabilities
Workers' compensation administration knowledge
W-2 and 1099 compliance oversight
Payroll system implementation and administration experience
Microsoft Excel and financial reporting tools proficiency
Payroll and HRIS platforms familiarity
Experience with ADP Workforce Now, ADP Payroll
QuickBooks familiarity
Competence with various financial reporting systems

Success Measures

Accurate and timely financial reporting
Successful implementation and optimization of ADP
Payroll compliance across all operating states
Reduction in payroll errors and corrections
Strengthened internal financial and payroll controls
Audit readiness and regulatory compliance
Development and progression of payroll staff into expanded responsibilities
Increased operational efficiency through automation and process improvements

Physical Requirements

Ability to work in a standard office environment
Prolonged periods of sitting, computer use, and interaction with employees and leadership
Occasional travel may be required

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4mo ago

Accounting Manager - Financial Disbursements

PRS Management Inc Medford, OR

Medford, OR

4mo ago Closed

$110k - $120k/yr Full time Manager Accounting Accounts Payable

This position is no longer accepting applications (closed Jun 30, 2026).

Job Description

Accounting Manager - Financial Disbursements at PRS Management Inc in Medford, OR (onsite) oversees payroll and accounts payable disbursements across PRS affiliates, leading a disbursement team and ensuring accurate, timely, and compliant financial operations.

Responsibilities

Lead and oversee the payroll and accounts payable functions, ensuring accurate, timely, and compliant financial operations.
Guide a high-performing team responsible for payroll and AP disbursements.
Safeguard the integrity of financial processes.
Uphold all regulatory and reporting requirements.
Partner with internal teams and external stakeholders to drive efficiency, solve problems, and continuously improve financial operations.
Champion Pacific Retirement Services (PRS) culture by ingraining our Mission (“Empower people to lead meaningful lives as they age.”), Vision (“Shaping a future where aging is embraced as an opportunity to thrive.”) and Core Values (“We Speak Up, We Step Up, We Lift Up, We Team Up”) into all aspects of your role.
Lead, mentor, train, and manage a team of disbursement professionals by assigning tasks, monitoring progress, and ensuring performance meets organizational standards.
Supervise and manage disbursement processing—including vendor payments, payroll, employee reimbursements, and other liabilities—ensuring timely and accurate execution in compliance with policies and regulations.
Maintain compliance with federal, state, and local regulations related to reporting, payments, withholdings, retirement plans, and other financial obligations, serving as primary liaison for retirement plan audits.
Identify and implement opportunities to improve efficiency through automation, streamlined workflows, and continuous review of disbursement policies, procedures, and financial systems.
Coordinate with accounting, HR, IT, and other departments to resolve discrepancies, maintain system security and integrity, support vendor and employee relations, and perform other duties as assigned.
Compensation: USD 110,000 - 120,000 per year

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field is preferred.
Minimum of 5 years' experience in financial management including accounting, payroll, and accounts payable, with at least 2 years in a supervisory role.
Certified Payroll Professional (CPP) designation preferred.
Ability to analyze financial data, identify discrepancies, and implement corrective actions.
Knowledge of disbursement processes, internal controls, tax regulations, and other AP/payroll practices.
Possess strong leadership management skills, including performance management, problem solving, communication, attention to detail, and organizational skills.
Proficiency in financial software and ERP systems (e.g., Workday, Oracle, ADP or other payroll systems), and experience with automation tools or process improvement initiatives.

Technologies

Workday
Oracle
ADP

Benefits

Medical Insurance
Health Savings Account (HSA)
Dental & Vision Insurance
Life and AD&D Insurance
Paid Time Off (PTO)
401(k) with 4% Employer Match
Profit Sharing Plan
Employee Referral Bonus Program
Pet Insurance

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7mo ago

SIMPLE IRA Specialist - FINRA LICENSE REQUIRED

ADP Louisville, KY

Louisville, KY

7mo ago Closed

Full time ADP Client Service Customer Service

This position is no longer accepting applications (closed Apr 18, 2026).

Job Description

Position Overview

Advance your career in ADP's Customer Service organization. Our goal is to empower clients to be more effective employers by collaborating with customers and colleagues to ensure our products and services deliver tangible results. Many of our customers are not only satisfied but would recommend ADP to others, and you will play a key role delivering timely, on-the-spot support that helps our integrated solutions stand out in a competitive global market. ADP is hiring an experienced Customer Service Specialist III. You will join a team of professionals dedicated to ensuring every customer interaction is a best-in-class experience, combining a passion for service with innovative solutions and extensive training to help customers maximize value from our products. Our approach is guided by CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, and Social Responsibility. Location: Louisville, KY.

Responsibilities

Serve as a subject matter expert for routine client requests from ADP clients
Resolve routine customer concerns using predefined solutions
Answer non-technical questions regarding ADP products
Provide guidance and assist less-experienced teammates with non-technical inquiries
Learn and navigate ADP systems to respond to issues

Qualifications Required

At least 2 years of relevant experience
High School diploma

Preferred Qualifications

Bilingual in English and Spanish
Strong client relationship and interpersonal skills
Ability to troubleshoot and resolve customer complaints using predefined solutions
Demonstrated capacity to learn and apply basic concepts in new situations
Organizational skills with the ability to multi-task, set priorities, and follow up promptly
Ability to collaborate in a team while also working independently and making sound decisions
Bachelor's degree

About ADP

We are a global provider of cloud-based human capital management solutions that integrate HR, payroll, talent, time, tax, and benefits administration. ADP is a leader in business outsourcing services, analytics, and compliance expertise. We strive for a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and fosters a sense of belonging. ADP has earned recognition from multiple respected organizations; learn more at ADP Awards and Recognition.

Inclusion, Equity & Equal Employment Opportunity

ADP is committed to creating an inclusive, diverse, and equitable workplace and to providing equal employment opportunities regardless of protected characteristics including race, color, genetic information, creed, national origin, religion, sex, sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status, or disability. Hiring decisions are based on ADP’s operating needs and applicant merit, including qualifications, experience, ability, availability, cooperation, and job performance.

Ethics at ADP

ADP has a long-standing commitment to the highest ethical standards and full compliance with applicable laws. We expect our people to uphold our values with integrity and to contribute to an honest and respectful workplace. To learn more about ADP’s culture and values, visit the Life at ADP page.

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7mo ago

SIMPLE IRA Specialist - FINRA LICENSE REQUIRED

ADP Dallas, TX

Dallas, TX

7mo ago Closed

Full time ADP Client Service Customer Service

This position is no longer accepting applications (closed Apr 18, 2026).

Job Description

Overview

Unlock your career potential in a Customer Service role with ADP in Dallas, Texas 75207. You will help our customers become more effective employers by collaborating with clients and colleagues to ensure our products and services deliver tangible results. Our team often receives high satisfaction ratings and recommendations from customers, and you will be the on-the-spot support that helps our integrated solutions stand out in today’s competitive global market. This role is for an experienced Customer Service Specialist III, joining a team of professionals dedicated to delivering a best-in-class experience. You will blend a passion for service with innovative solutions and leverage our top-ranked training programs to help customers maximize value from our products. Our CORE values guide every interaction: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, and Social Responsibility.

Responsibilities

Serve as a subject matter expert in handling routine client requests for ADP clients
Resolve routine customer concerns using pre-defined solutions
Answer non-technical questions regarding ADP products
Provide consultation and help answer non-technical questions to support less-experienced team members
Learn and navigate ADP systems in order to respond to issues

Qualifications

Required: At least 2 years of previous experience
Required: High School diploma

Preferred Qualifications

Bilingual (English / Spanish)
Strong client relationship and interpersonal skills
Ability to troubleshoot and resolve customer complaints using predefined solutions
Demonstrated ability to learn and apply basic concepts in new situations
Organizational skills, including the ability to multi-task, set priorities, and follow up in a timely manner
Ability to collaborate and work in a team environment as well as work independently and make sound decisions
Bachelor's degree

A little about ADP

We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration. We are a leader in business outsourcing services, analytics, and compliance expertise. Our people make a difference by contributing to a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. ADP has earned recognition from numerous esteemed organizations; learn more at ADP Awards and Recognition.

Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP

ADP is committed to an inclusive, diverse and equitable workplace and to providing equal employment opportunities regardless of protected characteristics including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs and applicant merit, including qualifications, experience, ability, availability, cooperation, and job performance.

Ethics at ADP

ADP maintains high ethical standards and full compliance with all applicable laws. We expect our people to uphold our values with integrity and to foster an honest, respectful workplace. To learn more about ADP’s culture and values, visit ADP Life at ADP.

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ADP Finance Jobs

Financial Administrative Associate

Payroll Clerk

Accounting Manager, Finance

Controller – Finance, Payroll Compliance & Systems

Accounting Manager - Financial Disbursements

SIMPLE IRA Specialist - FINRA LICENSE REQUIRED

SIMPLE IRA Specialist - FINRA LICENSE REQUIRED

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