Finance Jobs in Hayward, CA

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Finance and Administration Manager

W&J International Culture Communication LLC Hayward, CA

Hayward, CA

Today

$60k - $80k/yr Full time Manager HR Human Resources

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Job Description

The Finance and Administration Manager supports cross-project operations by managing HR administration, timekeeping, warehouse administration, safety documentation, and coordination with project, technical, and finance teams.

Responsibilities

Own full-cycle recruitment and onboarding, including I-9 formalities, and maintain personnel files
Process approved personnel actions, including job adjustments and off-boarding
Verify timesheets, overtime, and leave records; compile payroll-ready information for Finance
Protect the confidentiality of sensitive employee information
Organize performance reviews for warehouse staff
Coordinate deployment of permanent and temporary on-site personnel based on project demand
Obtain required approvals for headcount, pay rates, and external vendors
Maintain accurate work-hour records to support cross-entity project work
Supervise the warehouse coordinator
Oversee inventory management, receiving/dispatch activities, and logistics
Coordinate office, warehouse, and vehicle administration, including insurance, repair, and supplies
Follow approved purchasing workflows and asset handling procedures
Arrange safety training and log, track, and escalate work-related hazards and incidents
Maintain required HR, scheduling, logistics, and vendor records
Collaborate with project, technical, and finance teams to support administrative needs
Escalate conflicts, resource shortages, and safety risks to Company Head, without making final independent personnel or cost decisions

Requirements

US employment compliance understanding, including I-9 procedures, overtime rules, protected leave, and California employment risks
Familiarity with the ADP payroll system
Practical HR-admin skills across hiring, personnel records, and timesheet verification
Ability to coordinate across internal teams, on-site staff, and external vendors
Basic awareness of warehouse and site logistics workflows
Strong attention to detail for record-keeping
Strict confidentiality handling for sensitive employee data
Ability to multi-task across HR, logistics, and cross-project administrative work
Minimum experience: 2 years

Location

Hayward, CA (onsite)

Compensation

USD 60,000 - 80,000 per year

Benefits

Paid time off

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