Finance and Administration Manager

The Finance and Administration Manager supports cross-project operations by managing HR administration, timekeeping, warehouse administration, safety documentation, and coordination with project, technical, and finance teams.

Responsibilities

• Own full-cycle recruitment and onboarding, including I-9 formalities, and maintain personnel files
• Process approved personnel actions, including job adjustments and off-boarding
• Verify timesheets, overtime, and leave records; compile payroll-ready information for Finance
• Protect the confidentiality of sensitive employee information
• Organize performance reviews for warehouse staff
• Coordinate deployment of permanent and temporary on-site personnel based on project demand
• Obtain required approvals for headcount, pay rates, and external vendors
• Maintain accurate work-hour records to support cross-entity project work
• Supervise the warehouse coordinator
• Oversee inventory management, receiving/dispatch activities, and logistics
• Coordinate office, warehouse, and vehicle administration, including insurance, repair, and supplies
• Follow approved purchasing workflows and asset handling procedures
• Arrange safety training and log, track, and escalate work-related hazards and incidents
• Maintain required HR, scheduling, logistics, and vendor records
• Collaborate with project, technical, and finance teams to support administrative needs
• Escalate conflicts, resource shortages, and safety risks to Company Head, without making final independent personnel or cost decisions

Requirements

• US employment compliance understanding, including I-9 procedures, overtime rules, protected leave, and California employment risks
• Familiarity with the ADP payroll system
• Practical HR-admin skills across hiring, personnel records, and timesheet verification
• Ability to coordinate across internal teams, on-site staff, and external vendors
• Basic awareness of warehouse and site logistics workflows
• Strong attention to detail for record-keeping
• Strict confidentiality handling for sensitive employee data
• Ability to multi-task across HR, logistics, and cross-project administrative work
• Minimum experience: 2 years

Location

• Hayward, CA (onsite)

Compensation

• USD 60,000 - 80,000 per year

Benefits

• Paid time off