Accounts Payable & Finance Assistant

This full-time, in-person Accounts Payable & Finance Assistant role supports the finance department with day-to-day invoice processing, vendor coordination, and accurate recordkeeping. The position is focused on organizing bills, verifying payment details, and ensuring accounts payable activity is maintained on schedule.

Role Overview

Working from Brooklyn, NY (onsite), you will receive and manage incoming vendor invoices and bills, verify them against required documentation, and enter key transactions into the accounting system. The role also includes maintaining an accounts payable log and payment calendar, assisting with reconciliations, and supporting finance team tasks and special projects as assigned.

Key Responsibilities

• Receive, review, and track all incoming vendor invoices and bills.
• Verify invoices against purchase orders, receipts, and approvals before payment.
• Process and schedule bill payments on time to help avoid late fees and service interruptions.
• Maintain an accurate accounts payable log and payment calendar.
• Enter invoices, payments, and expenses into the accounting system (for example, QuickBooks).
• Communicate with vendors to resolve billing questions, discrepancies, and past-due notices.
• Reconcile vendor statements and assist with monthly account reconciliations.
• Organize and file invoices, receipts, and financial records.
• Help track company expenses and prepare simple reports for management.
• Support the finance team with special projects and other duties as assigned.

Required Qualifications

• 1–2+ years of experience in accounts payable, bookkeeping, billing, or a finance support role.
• Strong organizational skills and attention to detail and accuracy.
• Ability to manage multiple deadlines and stay on top of due dates.
• Clear, professional communication with vendors and internal teams.
• Ability to handle confidential financial information with discretion.

Preferred Qualifications

• Experience with QuickBooks or similar accounting software.
• Strong Microsoft Excel or Google Sheets skills.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is a plus.
• Bilingual (English/Spanish) is a plus.

Schedule and Pay

• Employment type: Full-time
• Schedule: Monday–Friday
• Expected hours: 40.0 per week
• Location: In person, Brooklyn, NY
• Compensation: $22.00–$25.00 per hour

Tools and Technologies

• QuickBooks
• Microsoft Excel
• Google Sheets