Finance Assistant

FlexProfessionals is hiring a Finance Assistant onsite in Marlborough, MA. This direct hire role supports key finance and accounting operations for a youth-serving nonprofit, with a schedule generally set between 8 AM and 4 PM (flexible for board meetings and occasional events). Pay ranges from $26.00 to $30.00 per hour, based on experience.

Responsibilities

• Process monthly billings, including data collection, coding, invoice preparation, and routing invoices for payment for services.
• Prepare and submit monthly voucher billing for Discovery Club, Summer Camp, and other voucher programs.
• Handle bi-weekly payroll by collecting, preparing, and processing payroll data.
• Maintain accurate employee records, including benefit enrollment and payroll changes.
• Support journal entries and invoice processing, including preparing checks for signature.
• Collect cash receipts from program staff for reconciliation and accounting; deposit funds on a timely basis.
• Prepare and complete bank deposits and perform monthly bank reconciliations.
• Assist as needed with preparation for the annual audit.
• Safeguard confidential information used in the performance of duties.
• Support standard receptionist duties, including answering phones, managing payments, and greeting clients and guests.
• Complete specific tasks assigned by the CEO and Finance Director to support overall operations.
• Serve as a representative of the organization through courtesy, tact, consideration, and discretion in all interactions with staff, community members, and the public.
• Other duties as required.

Requirements

• 2+ years of skilled bookkeeping/accounting experience or equivalent.
• Associate’s degree or certificate in bookkeeping or accounting (preferred).
• Proficiency in Microsoft applications, including Excel.
• Experience with QuickBooks Online or related accounting software.
• Strong working knowledge of a broad range of office functions.
• Goal-oriented with the ability to work independently.
• Ability to follow confidentiality policies and conduct standards appropriate for a representative of the organization.
• Team player who can work with staff and community agencies.
• Organizational skills with close attention to detail.
• Ability to accommodate a flexible work schedule.

Schedule and Work Details

• 30-40 hours per week (negotiable within that range).
• Schedule is generally set between 8 AM and 4 PM, with flexibility for board meetings and occasional events.
• Onsite and in person work location.
• Direct hire employment type.

Technologies: Microsoft applications, Excel, QuickBooks Online.