Controller / Assistant Finance Director

The Town of Carbondale seeks a collaborative finance professional to oversee daily accounting and financial operations within the Finance Department. This role acts as the second-in-command, providing backup for essential functions such as payroll and utility billing while supporting financial reporting and internal controls.

Responsibilities

• Prepare and post monthly journal entries.
• Perform monthly bank and investment reconciliations.
• Assist with month-end and year-end closing processes.
• Maintain the general ledger and supporting schedules.
• Assist with the preparation of financial reports and audit schedules.
• Support annual external audits and other financial reporting requirements.
• Maintain strong internal controls and accounting procedures.
• Process bi-weekly payroll accurately and timely.
• Maintain payroll records and ensure compliance with federal, state, and local regulations.
• Coordinate payroll deductions, benefits, retirement contributions, garnishments, and tax reporting.
• Prepare payroll reconciliations and required filings.
• Serve as the primary payroll administrator and system expert.
• Administer accounts receivable and customer billing.
• Process and reconcile sales tax, utility payments, and other Town revenues.
• Reconcile daily cash receipts and deposits.
• Assist with delinquent account collections and payment arrangements.
• Support utility billing processes.
• Serve as backup for Accounts Payable, Accounts Receivable, Cash Receipting, Utility Billing, and Customer Service.
• Assist with financial software administration and process improvements.
• Recommend improvements to accounting procedures and internal controls.
• Address payroll-related employee issues and support onboarding, offboarding, and personnel records.
• Administer benefit enrollment changes and employment documentation as assigned.
• Respond professionally to inquiries from employees, departments, vendors, and residents.
• Cross-train with other finance staff to ensure continuity of operations.
• Perform other duties as assigned by the Finance Director.

Requirements

• Strong understanding of accounting principles and financial reporting.
• Knowledge of payroll laws and payroll administration.
• Ability to reconcile complex financial transactions.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Ability to maintain confidentiality.
• Strong Microsoft Excel skills.
• Minimum of 3 years of relevant accounting experience.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field.

Technologies

• Microsoft Excel
• Caselle software
• ERP and accounting software

Benefits

• Employer-paid health insurance options
• Dental and vision insurance
• Health Savings Account (HSA)
• Life and short-term disability insurance
• Generous paid vacation and sick leave
• Paid holidays
• Employee Assistance Program (EAP)
• Professional development and training opportunities
• Wellness and work-life balance initiatives
• 401(k) retirement plan
• On-site gym
• Paid sick time and paid time off
• Vision insurance

Department

Finance

Reports To

Finance Director

FLSA Status

Hourly

Salary and Pay

Salary range: USD 90,000 - 115,000 per year. Pay range: USD 90,000.00 - 115,000.00 per year.

Work Location

Carbondale, CO, onsite; in person work arrangement.