Director of Finance & Administration

Palm Beach Opera is seeking a Director of Finance & Administration to lead finance, accounting, treasury, budgeting, audits, and essential administrative and HR functions as part of senior leadership. This full-time role begins September 2026 and supports an $8M annual budget. If you want to combine financial stewardship with mission-focused leadership in West Palm Beach, FL (onsite), this is an opportunity to help keep the organization’s operations running with clarity, compliance, and strong internal controls.

What You’ll Own

• Oversee end-to-end finance and accounting, including budgeting, forecasting, cash planning and cash management, accounts payable, and accounts receivable.
• Ensure accurate financial transaction recording in line with GAAP, including oversight and approval of general ledger activity.
• Produce monthly and quarterly account reconciliations and maintain reliable reporting processes.
• Manage treasury functions covering cash flow, credit, and investments.
• Review and approve weekly payables and bi-weekly payroll.
• Prepare and present monthly financial statements, reports, and analysis for internal use and external stakeholders as required.
• Lead the annual budgeting process in collaboration with each department.
• Establish monthly and annual closing procedures to support dependable interim reporting against budget and prior-year activity, including year-end schedules for balance sheet accounts and annual revenue and expense activity.
• Lead annual audit preparation and coordinate required schedules for the federal Form 990, working with the external audit firm to support timely completion and filing.
• Ensure company processes and systems support internal accounting controls, compliance, and ongoing monitoring.
• Provide financial stewardship aligned with strategic and operational plans.
• Oversee insurance coverage, workers’ compensation records, benefit plans, payroll administration, and preparation and distribution of tax forms.
• In collaboration with the General Director, maintain and update the Employee Handbook and organizational policies.
• Maintain personnel files and assist with hiring and termination procedures as needed.
• Stay current on employment legislation and support compliance with relevant laws.

What You Bring

• Demonstrated experience in financial analytics, budgeting, forecasting, and cash flow management.
• Accounting degree and proven expertise in not-for-profit accounting.
• At least three years in public accounting desired; CPA preferred.
• Proficiency with accounting software, especially Financial Edge NXT.
• Financial Edge NXT experience is a key requirement; experience with Tessitura or similar ticketing and donor management platforms is preferred.
• Advanced Microsoft 365 skills (especially Excel) required.
• Strong prioritization and multitasking ability, with strong organizational skills, a solution-oriented approach, and meticulous attention to detail.
• Discretion with confidential and sensitive information.
• Excellent verbal and written communication skills and the ability to work with a wide range of personalities.
• Enthusiasm for the company’s mission and willingness to build understanding of company activities.
• Ability to work flexible hours for performances, including extended hours, evenings, and weekends.
• Access to reliable transportation.

Benefits

• 403(b)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Salary: USD 120,000 - 130,000 per year.

Technologies: GAAP, Financial Edge NXT, Tessitura, Microsoft 365, Excel.