Finance and Accounting Manager

The Finance & Accounting Manager directs the Cooperative’s finance and accounting operations, ensuring accurate records, reliable internal controls, and timely reporting to support business decision-making.

Key Responsibilities

• Maintain accounting systems, records, and procedures in line with generally accepted accounting principles, Cooperative policies, and applicable requirements.
• Oversee general ledger activity, month-end closing, and year-end reconciliations, including accounts payable and accounts receivable and daily cash controls.
• Maintain internal controls, checks and balances, and records retention practices to safeguard Cooperative assets and support audit readiness.
• Coordinate annual reviews, audits, tax filings, and other required reporting with external accountants, auditors, agencies, and service providers.
• Monitor cash flow, manage banking relationships, and schedule significant payments to support operational needs.
• Support the General Manager with financial planning, policy governance reporting, and development of annual operating and capital budgets.
• Prepare accurate weekly, monthly, quarterly, and annual financial statements and management reports for the General Manager, Board of Directors, Finance Committee, and department leaders.
• Provide financial analysis, variance reporting, and related information to support decisions across the Cooperative.
• Translate financial information into clear, usable language for non-financial managers, staff, and Board members.
• Attend Finance Committee and Board meetings as needed to present reports, answer questions, and support financial oversight.
• Oversee payroll administration, including employee record maintenance, payroll processing, and reconciliation of payroll-related accounts.
• Ensure timely and accurate filing and payment of payroll taxes and other required local, state, and federal obligations.
• Maintain confidentiality and security for sensitive financial, payroll, and personnel-related information.
• Establish and maintain organized financial, banking, tax, payroll, and permanent files in accordance with legal requirements and Cooperative policy; ensure records are complete, accessible, and retained appropriately.
• Maintain department equipment, systems, and workflows efficiently and communicate operational needs or issues to management.
• Collaborate across departments to strengthen financial understanding, compliance, and operational effectiveness.
• Provide scheduling needs and paid time off requests at least four weeks in advance.
• Demonstrate leadership and initiative in maintaining department responsibilities during emergencies or other unforeseen circumstances.
• Participate in department meetings and meet with the General Manager at least monthly for a one-on-one check-in; attend Finance Committee and Board meetings as needed and communicate concerns, recommendations, and updates through regular check-ins.
• Provide customer service by greeting customers promptly, answering questions to the best of your ability or routing them appropriately, assisting customers courteously, and supporting front-end coverage as needed.
• Maintain a working knowledge of member benefits, cooperative structure, co-op history, promotions, and products.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; an equivalent combination of education and relevant experience may be considered.
• Three or more years of accounting or financial management experience required; retail or grocery cooperative experience preferred.
• Strong preference for experience with budgeting, cash management, payroll, audits, and financial statement preparation.
• Strong knowledge of accounting principles, internal controls, and standard financial reporting practices.
• Ability to analyze and interpret financial data, identify trends or variances, and communicate findings clearly to non-financial audiences.
• Proficiency with spreadsheets, accounting software, payroll systems, and standard office applications.
• Strong organization skills, attention to detail, ability to prioritize, meet deadlines, and manage multiple responsibilities.
• Effective verbal and written communication skills, including report and presentation preparation.
• Ability to maintain strict confidentiality and exercise sound judgment with sensitive information.
• Ability to work collaboratively across departments and contribute to operational and strategic decision-making.
• Ability to explain financial concepts, systems, and procedures to staff and managers with varying accounting knowledge.
• Physical capability to sit for extended periods and use a computer, keyboard, calculator, and telephone for much of the workday.
• Ability to stand, walk, bend, stoop, reach, and move throughout office and store areas as needed.
• Ability to lift and carry files, office supplies, or other materials up to approximately 30 pounds.
• Ability to access interior areas of the store, offices, stock areas, and other workspaces as needed.

Benefits

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Paid sick time
• Paid time off
• Parental leave
• Vision insurance

Role Information

• Location: Rapid City, SD (onsite)
• Compensation: USD 80,000 - 85,000 per year
• Experience: 3 years minimum
• Reports to: General Manager
• Department: Administration
• Schedule: Full-time, 40 hours per week, with additional time as needed to meet department needs
• Availability: Schedule must remain flexible and may occasionally include evenings, weekends, or holidays based on business needs
• FLSA Status: Exempt

Professional Development

• Pursue continued professional growth through education, research, and collaboration with other professionals and industry leaders.
• Participate in and report on all required training and educational opportunities.
• Provide professional development opportunities and training materials for Co-op staff related to the Finance and Accounting department.

Working Conditions

• Primarily office-based work with frequent computer use and regular interaction with store operations.
• Occasional exposure to varying temperatures, noise, and public retail conditions when working in store or back-of-house areas.
• Noise level is usually moderate and may increase during busy store periods.