Financial Controller

Compensation

Salary: USD 105,000 - 130,000 per year.

Responsibilities

• Plan and refine job costing systems across active construction projects to support accurate cost capture.
• Track labor, subcontractors, materials, equipment, allowances, purchase orders, change orders, and project expenses.
• Provide budget versus actual reporting by project, phase, cost code, and entity.
• Collaborate with project management and field leadership to ensure timely and correct cost capture.
• Support project margin tracking, forecasting, and profitability analysis.
• Identify cost variances early and deliver clear reporting to leadership.
• Ensure project decisions are informed by accurate and current financial information.
• Manage day-to-day bookkeeping across construction and real estate entities.
• Maintain QuickBooks or equivalent accounting systems with accurate categorization, reconciliations, and reporting.
• Administer accounts payable, accounts receivable, deposits, vendor payments, owner billings, and expense tracking.
• Perform bank and credit card reconciliations and maintain clean books across all entities.
• Coordinate with external CPAs and advisors for tax preparation, year-end close, and financial reporting.
• Support a consistent monthly close process and transition payroll functions toward a controlled internal process.
• Manage payroll records, time tracking coordination, payroll reporting, and related compliance documentation.
• Maintain documentation for workers’ compensation, insurance, licensing, vendor compliance, and administrative financial records.
• Organize contracts, invoices, change orders, COIs, lien releases, and payment records.
• Track procurement for construction projects, including materials, fixtures, equipment, and owner-selected products.
• Maintain procurement schedules aligned with project management and field operations; track quotes, POs, approvals, lead times, deposits, invoices, and delivery status.
• Ensure timely ordering and proper coding of materials to the correct project and cost category.
• Maintain vendor records, pricing history, W-9s, COIs, lien releases, and payment documentation; flag procurement risks early.
• Maintain organized contract files for clients, subcontractors, consultants, vendors, and property-related agreements.
• Track key contract terms, including scope, pricing, payment schedules, insurance requirements, lien releases, change orders, renewals, and expirations.
• Support subcontractor agreements, vendor documentation, change order tracking, and payment compliance.
• Ensure proper collection and filing of contracts, invoices, COIs, W-9s, permits, licenses, lien releases, and compliance documents.
• Coordinate with outside legal, insurance, accounting, or compliance advisors as needed.
• Help establish repeatable contract administration processes to reduce risk and improve visibility.
• Provide financial and administrative management for company-owned rental properties, including rent collections, property expenses, and reporting.
• Track tenant files, lease agreements, renewals, vendor files, and property-level financial reporting; coordinate tenant communications as appropriate.
• Support vacancy advertising, screening coordination, lease administration, move-in/move-out documentation, and vendor coordination when needed.
• Coordinate with external property managers, maintenance vendors, CPAs, insurance brokers, and internal leadership.
• Support property improvement and development activities through scheduling, documentation, cost tracking, and follow-up.
• Prepare monthly financial reporting packages and project-level financial reports for leadership and project teams.
• Contribute to cash flow planning, budgeting, forecasting, and financial analysis to inform decision-making.
• Assist in evaluating project profitability, overhead, property performance, and overall company performance.
• Create clear reports accessible to non-financial stakeholders to aid understanding and decision-making.
• Support software selection, implementation, and improvement across Accounting, Job costing, Payroll, Procurement tracking, Contract administration, Property management, CRM, and project reporting.
• Improve workflows between field, project management, office, finance, and leadership; establish consistent procedures for approvals, coding, POs, change orders, and monthly close.
• Build dashboards, templates, checklists, and reporting tools to enhance organization and scalability.

Requirements

• 5–10+ years of experience in bookkeeping, accounting, financial operations, construction accounting, or related fields.
• Strong knowledge of job costing, cost codes, AP/AR, reconciliations, budget tracking, and monthly reporting.
• Proficiency with QuickBooks is required.
• Experience with construction-specific accounting, project management, or job costing software is preferred.
• Experience with procurement tracking, purchase orders, vendor documentation, or material ordering is preferred.
• Experience maintaining contracts, subcontracts, vendor files, insurance certificates, lien releases, or compliance documentation is preferred.
• Experience managing financials across multiple entities is strongly preferred.
• Payroll experience is preferred.
• Property management or real estate accounting experience is preferred.
• Strong Excel and Google Sheets skills.
• Bay Area construction, real estate, or property management experience is preferred.
• Bilingual Spanish a plus.
• Education: Bachelor's degree required.

Technologies

• QuickBooks
• Excel
• Google Sheets

Benefits

• 401(k)
• Paid time off

What success looks like

• Leadership has accurate, timely financial information to guide decisions.
• Job costs are current, reliable, and easy to understand.
• Monthly financials are clean, consistent, and well-presented.
• Payroll and bookkeeping operate under stronger internal control.
• Procurement is tracked before impacting schedules or budgets.
• Contracts, COIs, W-9s, lien releases, and compliance records are organized and accessible.
• Project teams understand budget versus actual performance.
• Property financials and administrative records are organized across entities.
• The organization has infrastructure to take on larger, more sophisticated projects.

Why join us

This role offers a meaningful opportunity to shape the financial and administrative operating framework of a growing construction and real estate company, contributing to its long term success.

How to apply

Please submit your resume along with a brief note describing your experience with construction accounting, job costing, bookkeeping, payroll, procurement tracking, contract administration, multi‑entity financials, and real estate operations.