Director of Finance and Operations

Stella Maris Academy offers a mission-driven environment in Duluth, MN where a skilled finance and operations leader can make a meaningful impact. This onsite role focuses on financial health, regulatory compliance, and operational excellence to support the Academy’s work with students and families. The position provides a salary range of USD 80,000 to 90,000 per year and a comprehensive benefits package designed to support you and your family, including health, dental, vision, life insurance, a 403(b) plan, and paid time off. If you bring a collaborative spirit and a commitment to service, you’ll join a culture that emphasizes professionalism, accountability, and teamwork across the campus network.

Benefits

• 403(b)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Responsibilities

• Lead and manage all business office operations for Stella Maris Academy.
• Develop and maintain consistent financial and operational processes across all Academy campuses.
• Oversee all accounting functions.
• Accounts payable and accounts receivable.
• General ledger management.
• Payroll coordination and processing.
• Monthly and year-end close processes.
• Financial statement preparation and reporting.
• Cash flow and cash management.
• Prepare bank deposits, checks, reconciliations, and supporting financial documentation.
• Reconcile monthly bank statements and financial accounts.
• Maintain accurate and current financial, vendor, employee, and student business records.
• Ensure invoices, billing, and payment collections are processed accurately and in a timely manner.
• Prepare financial reports, dashboards, graphs, and analyses for leadership, committees, and board meetings.
• Support annual budgeting, forecasting, audits, and long-range financial planning.
• Maintain strong vendor and banking relationships.
• Oversee tuition management systems and processes.
• Coordinate tuition assistance and financial aid administration with school leadership.
• Ensure accurate tuition billing, payment tracking, and family account management.
• Administer human resource functions in compliance with diocesan policies and applicable state and federal laws.
• Coordinate employee onboarding, benefits administration, personnel records, and employment documentation.
• Support employee policy implementation and HR-related communication.
• Maintain confidentiality and integrity regarding personnel and organizational information.
• Assist in managing operational, property, and facilities-related needs across the Academy.
• Collaborate with school leadership on operational improvements and risk management.
• Oversee business-related service contracts and operational vendors.
• Supervise designated business office and support staff, including food service personnel and administrative support staff.
• Assess staffing needs and assist in hiring, onboarding, training, and supervising additional business office personnel as needed.
• Promote a culture of professionalism, collaboration, accountability, and service.
• Supporting family and community needs as presented.
• Attend meetings, trainings, and professional development as required.
• Perform additional duties as assigned by the President.

Requirements

• Bachelor’s degree in accounting or business administration
• Intermediate understanding of Excel, Word and other Microsoft programs to enter and retrieve data, access information and produce correspondence/reports
• Experience in working with Gsuite programs
• Knowledge of generally accepted accounting principles

Technologies

• Excel
• Word
• Microsoft Office
• G Suite

Supervisory Responsibilities

This position holds supervisory responsibilities for food service program employees and administrative assistant to the academy.

Certificates, Licenses

There are no certificates or licenses required for this position.