Finance Administrator

Join Friends of the NC Museum of Natural Sciences in Raleigh, NC as a Finance Administrator and contribute to a mission driven organization with a strong benefits package, flexible hybrid work, and clear opportunities for professional growth. This role supports day to day financial operations, reports to the Finance Manager, and offers a salary range of $50,000 to $55,000 per year. After onboarding, you may work remotely up to two days per week.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance
• Work from home

Responsibilities

• Process vendor invoices accurately and timely, ensuring alignment with policies and procedures
• Prepare and process weekly payment batches including checks, ACH, and wire transfers
• Review corporate credit card expenses for proper general ledger coding
• Maintain vendor records, W-9 forms, and payment terms with accuracy
• Respond to vendor inquiries and reconcile vendor statements
• Assist with year end 1099 preparation and reporting
• Prepare and submit monthly sales and use tax reconciliation
• Generate and distribute invoices to clients, donors, and other stakeholders per contractual agreements
• Record and reconcile daily cash, checks, credit card, and electronic payments for the Museum Store, Box Office, and Development
• Maintain accurate records of all accounts receivable and prepare monthly aging reports
• Monitor and follow up on outstanding accounts receivable to ensure timely collections
• Address customer inquiries regarding invoices and payments promptly
• Prepare and submit bi annual sales tax refund requests
• Ensure accurate coding of expenses and revenues to the general ledger
• Assist the Finance Manager with monthly, quarterly, and annual closing processes
• Assist with preparation and analysis of quarterly financial reports to department heads
• Maintain organized electronic and physical files of financial documentation
• Support audits by providing requested documentation and explanations
• Contribute to continual improvements of financial processes and systems

Requirements

• Strong working knowledge of nonprofit accounting principles and regulations, especially accounts payable and accounts receivable
• Proficiency in Microsoft Office Suite
• Experience with accounting software, with a preference for MIP
• Exceptional organizational skills and attention to detail
• Ability to prioritize tasks, meet deadlines, and work independently and collaboratively in a fast paced environment
• Excellent communication and interpersonal skills to interact with vendors, customers, and staff
• Commitment to the mission and values of the NC Museum of Natural Sciences
• Associate’s or Bachelor’s degree in finance, accounting, business administration or related field preferred
• Minimum of 2-3 years of accounting experience, preferably in a nonprofit organization in accounts payable, accounts receivable, or a similar role
• A combination of education and relevant work experience will be considered

Technologies

• Microsoft Office Suite
• MIP

Application questions

Have you ever been convicted of a crime involving the abuse, neglect, exploitation, endangerment, or sexual misconduct involving a minor?