Financial Operations Analyst

AllShifts is seeking a detail-oriented Financial Operations Analyst to support payroll, billing, and accounting operations in Newark, NJ. In this onsite role, you will investigate payment, payroll, and billing discrepancies, help drive timely resolution, and contribute to stronger month-end reporting through analysis and process improvement.

Role focus

This position bridges day-to-day financial operations with monthly financial reporting. The primary responsibility is to investigate and resolve payment, payroll, and billing discrepancies while identifying opportunities to improve existing processes. The analyst in this role will report to the Financial Operations Manager.

Responsibilities

• Investigate and resolve payroll payment discrepancies, including payment failures, adjustments, and related issues.
• Research billing discrepancies, such as invoicing errors, credits, adjustments, and client account issues.
• Coordinate with Payroll, Billing, AR, and Accounting to identify root causes and document resolutions.
• Identify recurring issues, recommend preventive fixes, and escalate complex matters when needed.
• Gather, organize, and analyze payroll and billing data to support month-end reporting.
• Prepare supporting schedules for payroll-related accounting adjustments and journal entries.
• Support reconciliations of payroll liabilities and clearing accounts, including credit payables and other operational balance sheet accounts.
• Review outstanding receivables with AR to support the allowance for doubtful accounts assessment.
• Investigate reconciling items and coordinate corrections with Accounting, which retains final reconciliation ownership.
• Analyze trends in payment discrepancies, billing adjustments, outstanding credits, and operational errors.
• Recommend improvements to controls, reporting, Nexus workflows, and automation.
• Develop reporting to increase visibility into exceptions and reconciliation items.
• Track whether implemented changes reduce recurring errors and manual effort.

Requirements

• Bachelor’s degree in Finance, Accounting, Business, or related field (preferred).
• Strong Excel skills, including lookups, pivot tables, and data reconciliation.
• Working understanding of journal entries, balance sheet accounts, and accounting principles.
• Strong investigative judgment, attention to detail, communication, and follow-through.
• Experience with accounting, payroll, or financial reporting systems (preferred).
• Experience with AI platforms (preferred).

Technologies

• Excel
• AI platforms
• Nexus

Schedule and employment

• Employment type: Full-Time
• Schedule: Monday through Friday, 8:30am to 5:30pm (Onsite)
• Work location: In person

Compensation and benefits

Salary: USD 70,000 per year.

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance