Financial Operations Controller

Join Tenax Enterprises LLC as an onsite Financial Operations Controller in Cullman, Alabama. This role centers on building and owning the financial infrastructure across multiple entities, advancing through a phased framework that emphasizes cost recovery and tax strategy as the portfolio scales. It combines hands-on cash management, robust financial reporting, and scalable process design, with a clear path to increased impact and performance-based rewards as the framework matures.

Responsibilities

• Phase 1 — Build the Framework: establish clean books, consistent reporting, documented processes, and a support team.
• Own daily and weekly cash positions across multiple operating accounts and entities, including cash sweeps and inter-entity transfers; maintain organized cash positioning.
• Produce a weekly cash report for ownership and flag risks before they become problems.
• Support budgeting, forecasting, and short-term cash planning.
• Own the monthly close cycle across all entities; target close by day 10.
• Maintain audit-ready, lender-ready financials with clean reconciliations.
• Manage QuickBooks across multiple entities with a standardized chart of accounts.
• Track owner draws, inter-entity transfers, and ensure clean entity separation.
• Prepare 1099s, manage W-9 collection, and maintain contractor documentation.
• Maintain and evolve the master Actuals reporting sheet — a property-level monthly operating report tracking rent, mortgage, insurance, taxes, utilities, management, maintenance, and cash flow for every unit across all entities; monthly updates and targeted analyses required as the portfolio expands.
• Own job costing for rehab, flips, and new construction projects.
• Maintain budget-to-actual reporting at the property level; flag overruns in real time.
• Collect and verify lien waivers from subcontractors on construction draws.
• Build the data infrastructure that lets ownership see project margin in real time; collaborate with construction leadership on cost capture and allocation.
• Oversee AP: vendor onboarding, invoicing, payment scheduling, and dispute resolution.
• Oversee AR: invoicing, collections, aging reports; coordinate with property management on tenant ledgers.
• Run payroll across multiple entities (under 40 employees total) on a consistent cycle; manage payroll taxes, W-2s, garnishments, and new-hire reporting.
• Maintain employee records, time-tracking integration, and payroll system hygiene.
• Maintain strong vendor and banking relationships; serve as the point of contact with banks and lenders for documentation and reporting.
• Prepare financing packages for refinances, acquisitions, and new construction loans; track loan maturities, renewal deadlines, and covenant requirements.
• Maintain organized digital loan files for active facilities; stay hands-on with transaction tracking while building scalable processes.
• Develop and train support staff on the processes you build; keep them current on upcoming projects, financing events, vendor changes, and reporting deadlines.
• Build documented SOPs to ensure continuity and knowledge retention beyond individual contributors.
• Develop the team’s skills as workload grows, delegating progressively as systems mature.
• Track insurance certificates and renewals across the portfolio; maintain the property tax calendar and payment schedule; uphold entity compliance calendars.
• Phase 2 — Scale the Impact: once the framework operates cleanly, shift toward work that drives real bottom-line impact, with performance-based compensation.
• Cost Recovery & Tax Strategy: actively identify direct cost savings, coordinate cost segregation studies, capture tax credits and rebates, pursue utility rebates and grants, research eligible programs, and coordinate property tax appeals; maintain a documented savings pipeline with realized results.

Requirements

• Minimum 2+ years in accounting, finance, or controllership; multi-entity experience strongly preferred.
• Strong QuickBooks proficiency (Online or Desktop) and advanced Excel skills.
• Hands-on payroll experience across one or more entities, including tax filings and year-end processing (W-2/1099).
• Experience with job costing or construction accounting (CFMA, AIA billing, or similar).
• Ability to communicate clearly and professionally with lenders, attorneys, and vendors.
• Willingness to acknowledge what you need to verify and then complete the work to resolve it.
• Track record of building systems, not just operating within existing ones.
• Technology: QuickBooks and Excel.

Compensation & Path

The role unfolds in two phases. Phase 1 focuses on building the framework and is salary-driven; Phase 2 adds meaningful performance-based compensation tied to cost recovery and tax optimization outcomes as the portfolio grows.

Base salary starts at $4,000 per month ($48,000 annually) during a 90-day probationary period. Upon successful completion of the 90-day review, base pay moves to $5,000 per month ($60,000 annually). A Phase 2 performance bonus, aligned to documented cost savings, tax recoveries, rebates, and grant captures, is introduced after Phase 1 deliverables are established. The role includes 12-month and 24-month compensation reviews, with substantial scope and compensation growth available as the portfolio scales.

How to Apply

Send your resume to [email protected].

Location, Schedule & Pay Details

• Location: Cullman, AL 35058 (onsite)
• Work Setup: In person
• Shift: Day shift
• Pay: $48,000 - $60,000 per year
• Experience: Finance 2 years (preferred)