Financial Operations Lead

Recycling Management Resources, LLC offers a supportive environment for people who take accuracy seriously and want to strengthen financial controls across waste and recycling operations. This onsite role in Pine Brook, NJ plays a direct part in keeping procure-to-pay processes efficient, improving billing integrity, and ensuring vendors and internal teams are aligned on pricing and documentation.

What you’ll do

• Review and process vendor invoices received via email, EDI, portals, and other sources.
• Verify invoice details against service records, contracts, rate tables, and supporting documentation.
• Ensure invoices are coded correctly and routed through the appropriate approval workflows before posting.
• Audit invoices against negotiated pricing and contractual agreements to confirm compliance with internal accounting policies and vendor terms.
• Identify discrepancies such as overbilling, duplicate invoices, incorrect fees, unauthorized charges, and service discrepancies.
• Validate key ancillary charges, including fuel surcharges, environmental fees, contamination fees, overweight charges, and other related costs.
• Investigate and resolve billing discrepancies with vendors and operational teams, escalating rate mismatches and unresolved issues as needed.
• Maintain documentation supporting audit findings and financial adjustments, and track recurring vendor billing issues to support corrective actions.
• Support customer billing by ensuring timely and accurate invoicing, including reviewing billing data and resolving invoice discrepancies with internal teams.
• Monitor billing activities, account balances, and customer payment trends, while maintaining billing controls, reporting, and process improvements.
• Track audit findings and recovery opportunities, including reporting on invoice audit savings and discrepancy trends.
• Assist Accounts Payable with invoice workflow management and payment readiness, and support vendor onboarding activities involving pricing and billing setup.
• Partner with Operations and Sourcing to validate service and pricing information, and participate in continuous improvement initiatives focused on billing accuracy.
• Support monthly financial reporting and operational reviews with actionable recommendations for strengthening financial controls.

What you bring

• 3-5 years of experience in invoice auditing, accounts payable, financial operations, billing analysis, or a related function (minimum 3 years).
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (Bachelor’s preferred).
• Strong understanding of invoice processing and financial controls.
• Advanced Excel skills preferred.
• Experience working within ERP or other financial systems.
• High level of accuracy and attention to detail.

Tools & technologies

EDI, Excel, ERP

Benefits

• Medical
• Dental
• Vision
• 401K match
• Short-term disability
• Long-term disability
• Life insurance
• Paid Time Off
• Holiday pay

Success looks like

• Invoice Processing Accuracy
• Audit Exception Identification Rate
• SLA Compliance
• Duplicate Payment Prevention
• Cost Recovery and Savings Generated
• Invoice Resolution Cycle Time

Key competencies

• Analytical Thinking
• Financial Acumen
• Attention to Detail
• Process Compliance
• Communication Skills
• Problem Solving
• Data Analysis
• Time Management