Private Foundation Financial Manager role supporting multiple private foundations in a hands-on finance and compliance capacity.

Initiate grant payments for clients of harp-weaver LLC
Track grant payments made for clients
Coordinate grant payment processing and related payment administration
Obtain and maintain required financial reports and filings
Maintain insurance policies
Perform end-to-end bookkeeping responsibilities
Enter payables and checks in QuickBooks (QB)
Reconcile Bank and Money Market accounts in QB
Update and reconcile the investment account spreadsheet, including tracking unrealized gain/loss
Maintain and track affinity group memberships and vendor contracts
Support annual budgeting and spending policy processes
Partner with the Executive Director and Foundation Managers to manage cash flow for grants and operations
Prepare monthly reporting, including:
- Balance Sheet
- YTD Profit & Loss
- Grants Payable spreadsheet
- Financial analysis as needed
Provide administrative support for the audit/review team, including coordination with the audit firm, staff, Finance Committee, and/or Treasurer and other officers
Coordinate filing for 990-PF and 990-T (if applicable) returns with federal and state entities, plus quarterly estimated excise taxes
Attend Finance Committee meetings and other client meetings as required
Perform other duties assigned by the Principal of harp-weaver LLC

Bachelor’s degree in accounting, finance, business administration, or a related field
At least 5 years of progressively responsible experience in accounting or finance
Strong knowledge of nonprofit-specific accounting standards, including GAAP for nonprofits
Ability to manage compliance with federal and state requirements for tax-exempt organizations
Proficiency in QuickBooks, Excel, and other grant or donor management systems
Experience developing and implementing internal controls and financial policies

Reports to the Principal of harp-weaver LLC
Works closely with all staff, the Board of Trustees of the clients of harp-weaver LLC, grantees, partners, and vendors

Location: Philadelphia, PA (onsite)
Office address: 8033 Germantown Avenue, Phila., PA 19118
Due to the collaborative nature of the work, most time is expected to be spent in the office

Private Foundation Financial Manager

Job Description