Finance Manager

The Jefferson County Historical Society is seeking a part-time Finance Manager to oversee organizational financial records, reporting, and compliance. This hybrid role supports the Executive Director and the Board Finance Committee by managing bookkeeping, reconciliations, payroll coordination, and required filings.

Key Responsibilities

• Manage and maintain the organization’s Chart of Accounts for JCHS.
• Maintain foundational transaction records, including accounts payable (AP) and accounts receivable (AR).
• Create, track, and post journal entries to QuickBooks in alignment with the established Chart of Accounts.
• Review, verify, and process operational and vendor bills to support accurate, timely disbursements.
• Support accounting structures and practices to maintain legal and accounting compliance for non-profits and museums in accordance with FASB guidelines.
• Compile and report monthly payroll hours, PTO, and compensation updates for approximately 8 staff to the designated JCHS Payroll Contractor.
• Develop and maintain reporting systems that provide regular, transparent financial reports to the Executive Director and Board Finance Committee.
• Define, establish, and document internal bookkeeping policies, workflows, and internal control procedures to support organizational continuity.
• Act as an authorized agent for JCHS at all financial institutions.
• Maintain accurate ledger balances across bank accounts, restricted endowment funds, investments, and credit lines.
• Verify, allocate, and post account activity while maintaining secure, organized physical and digital filing systems.
• Reconcile and close cash, credit, and investment accounts by matching internal ledger entries with monthly external statements.
• Organize, file, and back up sensitive documentation to safeguard historical financial data according to professional record retention guidelines.
• Prepare monthly, quarterly, and annual financial statements by collecting, analyzing, and summarizing account information to support budget planning.
• Maintain up-to-date knowledge of federal, state, and local legal requirements affecting 501(c)(3) entities, ensuring required statutory filings and payments are completed on time.
• Liaise with the CPA for federal tax return preparation, monthly payroll, and quarterly tax filings.
• Complete weekly and monthly accounting tasks including financial reporting to the Executive Director, general ledger entries, and tracking fund accounts.

Required Qualifications

• Proven experience and strong familiarity with QuickBooks (Online or Desktop).
• Strong general accounting knowledge with experience in non-profit accounting.
• Prior experience with, or foundational knowledge of, state tax reporting requirements.
• Ability to analyze and present financial data accurately to non-financial stakeholders.
• Excellent communication skills and a professional demeanor.
• Meticulous attention to detail, including accurate data entry and strict confidentiality.
• Strong problem-solving skills.
• Commitment to upholding JCHS’s mission and demonstrating DEAI values in daily work.
• Ability to maintain the reliable schedule listed below and successfully complete a comprehensive background check.

Tools and Technologies

• QuickBooks (Online or Desktop)

Schedule, Location, and Reporting

• Hours: 15 to 20 hours per week
• Schedule: TBD
• Reports to: Executive Director
• Location: Hybrid in Port Townsend, WA (98368)

A flexible hybrid schedule is available, with a minimum of one day per week on-site at the Museum of Art + History in Port Townsend after familiarity with responsibilities and key duties is established. On-site work is primarily in an office environment and may involve extended periods of sitting or standing. The weekly schedule must include regular overlap with the Executive Director’s and the Board Finance Committee’s working hours.

Compensation and Work Status

• Pay rate: $29 to $32 per hour (DOE)
• Status: Part Time, Hourly Non-Exempt

Benefits

• Paid vacation time
• Sick leave
• Dental insurance
• Vision insurance
• Employee discount
• Flexible schedule
• Paid time off

How to Apply

Send a brief cover letter and resume to [email protected].