Financial Coordinator/Grant Specialist

York County Conservation District is hiring a Financial Coordinator/Grant Specialist for hybrid work in York, PA.

Key Responsibilities

• Maintain the District’s financial accounts and supporting records.
• Process District financial transactions using the District’s accounting software, including accounts payable and receivable, banking deposits, and donations.
• Act as point of contact for post-award, active grants, including:
  • Maintain signed grant file folders and related paperwork
  • Initiate and complete quarterly reports per grant guidelines
  • Maintain quarterly reimbursement spreadsheets
  • Track deposits from multiple grant funding sources
• Complete training and operate reporting systems including Practice Keeper, Tyler Munis financial system, PSU’s Center for Dirt and Gravel Roads GIS financial system, and ACAP financial system.
• Prepare and coordinate financial records for the annual audit.
• Prepare required state sales tax forms and related documents in a timely manner.
• Process prompt grant fund allocations, including cost share and reimbursement payments.
• Print and mail 1099s for eligible vendors.
• Assist with budget preparation upon request.
• Work closely and confidentially with the District Manager and Assistant Manager.
• Provide grant and financial support to the Watershed Department and the Education and Communications Coordinator’s programs.
• Support District annual programs and special projects, including Envirothon, Clay Shoot, Annual Awards Picnic, Tree Sale, and other assigned initiatives.
• Assist with program development and refinement upon request.
• Serve as Recording Secretary for monthly District Board meetings:
  • Distribute and post Board meeting agendas and minutes
• Serve on various committees and process committee meeting minutes as assigned.
• Assist the Assistant District Manager with maintaining the YCCD Policy Manual, Director’s Manual, and York County Policy Manual.
• Maintain time and attendance information for District employees.
• File, maintain, and assemble program records for archive storage.
• Become familiar with the District website and make adjustments as needed under guidance from the Education Coordinator.
• Coordinate travel arrangements and process reimbursements for District staff and directors.
• Track District vehicle inspections and mileage; submit quarterly reports to the County Fleet Department.
• Maintain office supplies and replenish/order as needed.
• Support operations beyond normal working hours and on weekends when necessary.
• Maintain various petty cash accounts.
• Perform other reasonable duties assigned by the supervisor.

Required Qualifications

• Bachelor of Arts or Science or Associate’s degree in Business Management or related field.
• 5 years of related experience preferred.
• Proficient clerical, reception, and administrative office experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Access, and PowerPoint; QuickBooks required.
• Must possess a PA driver’s license with a clean driving record.
• Strong verbal and written communication with high attention to detail and accuracy.
• Bookkeeping knowledge, including administration of accounts payable and receivable and basic accounting auditing.
• Knowledge of maintaining time and attendance information for District employees.
• Must be able to traverse difficult terrain in adverse weather conditions and demonstrate emotional stability.
• Must be at least 21 years of age.
• Ability to manage a moderately stressful role involving multiple tasks, deadlines, grants, program requirements, budgets, and personnel.

Technology & Systems

• Microsoft Office Suite, Outlook, Word, Excel, Access, PowerPoint
• QuickBooks
• Practice Keeper
• Tyler Munis financial system
• PSU’s Center for Dirt and Gravel Roads GIS financial system
• ACAP financial system
• YCCD Policy Manual, Director’s Manual, York County Policy Manual

Compensation & Work Location

• Pay: $52,000.00 per year
• Work Location: Hybrid remote in York, PA 17402

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance