Office Administration

Office Administration Finance Jobs

3 jobs found

Today

Finance (Accounts Receivable and Medical Billing) Administrative Assistant

Creative Solutions for Hope Costa Mesa, CA

Costa Mesa, CA

Today

$20+/hr Full time Accounting Accounting Operations Accounts Receivable

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Job Description

Creative Solutions for Hope is hiring a full-time Finance Administrative Assistant to support the finance department with accounts receivable and medical billing in a hands-on, onsite role in Costa Mesa, CA. This position includes comprehensive training designed to build your foundation in finance operations, medical billing workflows, and accounts receivable processes.

Role focus

Provide administrative support to the finance department.
Build practical knowledge in medical billing and accounts receivable through structured training.
Strengthen problem-solving skills and contribute to team outcomes.
Use learning opportunities actively, including seeking feedback to improve performance.

Schedule and work setting

Work location: In person (onsite)
Availability: Monday to Friday, 8:00 AM to 5:00 PM

Qualifications

At least 18 years of age
High school diploma or equivalent
Typing proficiency of 40 to 50 words per minute
Strong communication skills, with ability to read, write, and communicate effectively in English
Proficient with Microsoft Office applications
Proficient with Microsoft Windows
Proficient with Microsoft Excel

Experience requirements

Microsoft Office: 3 years (Required)
Microsoft Excel: 3 years (Required)
Microsoft Windows: 2 years (Required)
Accounting: 1 year (Preferred)

Technologies

Microsoft Office
Microsoft Windows
Microsoft Excel

Compensation and education

Pay: USD $20.00 per hour
Job type: Full-time
Education: High school diploma or equivalent
Location: Costa Mesa, CA (onsite)

Benefits

Comprehensive Medical, Dental, and Vision coverage (for full-time employees)
401(k) match
Paid Vacation and Sick Time
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application screening question

Are you able to work Monday through Friday from 8:00 AM to 5:00 PM?

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1d ago

Financial Services Administrative Assistant

Odyssey Wealth Management Group, LLC Spencer, MA

Spencer, MA

1d ago

$18 - $20/hr Part time Administrative Assistant Administrative Support Financial Services

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Job Description

Flexible part-time schedule and paid time off are available with this onsite role at Odyssey Wealth Management Group, LLC in Spencer, MA. You will help keep daily office operations running smoothly while supporting client-facing and internal administrative needs.

Responsibilities

Provide administrative support to help ensure efficient operation of the office
Answer and direct phone calls in a polite and professional manner
Coordinate and schedule appointments and meetings
Prepare and distribute correspondence, memos, and forms
Assist in the preparation of regularly scheduled reports
Maintain filing systems and organize documents
Order office supplies and maintain inventory
Manage the CRM
Perform data entry and update databases
Assist with project coordination and tracking

Requirements

Proven experience as an administrative assistant or relevant role
Excellent typing skills and strong computer literacy, including proficiency in Microsoft Office365
Strong organizational skills with the ability to multitask and prioritize tasks
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Professional phone etiquette and client service skills
Financial services industry experience is a plus
Federal Background check is mandatory
Must be willing and able to pass a FINRA background check (application question)
Client services experience: 2 years (Required)
Financial services experience: 2 years (Preferred)

Benefits

Flexible schedule
Paid time off

Location: Spencer, MA (onsite)
Schedule: Part-time
Compensation: $18.00 - $20.00 per hour

Technology: Microsoft Office365

Additional information:
Securities, insurance and investment advisory services are offered through OSAIC Wealth, Inc., a Member FINRA/SIPC, a Registered Investment Advisor. Osaic Wealth is separately owned, and other entities and/or marketing names, products or services referenced here are independent of Osaic Wealth. Insurance services may also be offered through Odyssey Wealth Management Group, LLC, who is not affiliated with Osaic Wealth, Inc.

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3d ago

Receptionist / Finance Administrative Assistant

National Highway Products, Inc Millville, NJ

Millville, NJ

3d ago

$17 - $19/hr Full time Accounting Administrative Assistant Administrative Support

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Job Description

The Receptionist / Finance Administrative Assistant role at National Highway Products, Inc. is an on-site, full-time position in Millville, NJ, combining front-desk responsibilities with targeted administrative support for the financial department. The schedule is Monday through Friday, 8:00 AM to 5:00 PM.

Role Overview

This position manages the front desk while providing day-to-day administrative assistance that supports finance workflows, including customer invoice documentation, mail handling, record organization, and support for Accounts Payable and Accounts Receivable activities.

Key Responsibilities

Greet customers, vendors, applicants, and visitors, and direct them to the appropriate contacts.
Answer and route incoming calls using a multi-line phone system.
Support customers with order pickups, paperwork, and payment processing.
Receive, sort, and distribute incoming mail, packages, and deliveries.
Email and mail customer invoices and supporting purchase order documentation.
Assist with invoice and purchase order research and maintain accurate customer information.
Provide filing and administrative support to Accounts Payable and Accounts Receivable.
Organize records by creating files and labels, preparing year-end files, and maintaining accurate documentation.
Review and enter driver log information and maintain organized records.
Assist with job applications and route completed applications to the appropriate managers.
Maintain a clean, organized, and professional front desk and reception area.
Provide general administrative support to departments across NHP.
During slower periods, take initiative on additional projects such as filing, organization, data entry, or other assigned tasks.

Required Qualifications

Dependable and punctual, able to work Monday–Friday (8:00 AM–5:00 PM) consistently.
Professional, friendly demeanor and comfort interacting with a wide range of people.
Strong organizational skills and attention to detail.
Ability to multitask and adjust priorities throughout the day.
Self-motivated approach with a willingness to seek additional work when primary responsibilities are complete.
Comfort working independently without needing constant direction.
Strong communication and listening skills.
Comfort using computers, email, Microsoft Office programs, and learning company software.
High school diploma/GED or higher required.
Ability to sit for extended periods and occasionally stand for filing.

Technology and Tools

Multi-line phone system
Email
Microsoft Office

Compensation and Schedule

On-site, full-time employment in Millville, NJ
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Hourly pay: USD 17–19

Benefits

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Equal Opportunity Survey (Optional)

NHP, Inc. is an equal opportunity employer. A short, voluntary survey is available; responses are confidential, not shared with hiring managers, and will not affect your application. Complete the survey here: https://forms.gle/QnGWDNZYX3cXJfhU7.

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Office Administration Finance Jobs

Finance (Accounts Receivable and Medical Billing) Administrative Assistant

Financial Services Administrative Assistant

Receptionist / Finance Administrative Assistant

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