Receptionist / Finance Administrative Assistant

The Receptionist / Finance Administrative Assistant role at National Highway Products, Inc. is an on-site, full-time position in Millville, NJ, combining front-desk responsibilities with targeted administrative support for the financial department. The schedule is Monday through Friday, 8:00 AM to 5:00 PM.

Role Overview

This position manages the front desk while providing day-to-day administrative assistance that supports finance workflows, including customer invoice documentation, mail handling, record organization, and support for Accounts Payable and Accounts Receivable activities.

Key Responsibilities

• Greet customers, vendors, applicants, and visitors, and direct them to the appropriate contacts.
• Answer and route incoming calls using a multi-line phone system.
• Support customers with order pickups, paperwork, and payment processing.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Email and mail customer invoices and supporting purchase order documentation.
• Assist with invoice and purchase order research and maintain accurate customer information.
• Provide filing and administrative support to Accounts Payable and Accounts Receivable.
• Organize records by creating files and labels, preparing year-end files, and maintaining accurate documentation.
• Review and enter driver log information and maintain organized records.
• Assist with job applications and route completed applications to the appropriate managers.
• Maintain a clean, organized, and professional front desk and reception area.
• Provide general administrative support to departments across NHP.
• During slower periods, take initiative on additional projects such as filing, organization, data entry, or other assigned tasks.

Required Qualifications

• Dependable and punctual, able to work Monday–Friday (8:00 AM–5:00 PM) consistently.
• Professional, friendly demeanor and comfort interacting with a wide range of people.
• Strong organizational skills and attention to detail.
• Ability to multitask and adjust priorities throughout the day.
• Self-motivated approach with a willingness to seek additional work when primary responsibilities are complete.
• Comfort working independently without needing constant direction.
• Strong communication and listening skills.
• Comfort using computers, email, Microsoft Office programs, and learning company software.
• High school diploma/GED or higher required.
• Ability to sit for extended periods and occasionally stand for filing.

Technology and Tools

• Multi-line phone system
• Email
• Microsoft Office

Compensation and Schedule

• On-site, full-time employment in Millville, NJ
• Schedule: Monday–Friday, 8:00 AM–5:00 PM
• Hourly pay: USD 17–19

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Equal Opportunity Survey (Optional)

NHP, Inc. is an equal opportunity employer. A short, voluntary survey is available; responses are confidential, not shared with hiring managers, and will not affect your application. Complete the survey here: https://forms.gle/QnGWDNZYX3cXJfhU7.