Office Manager – Accounting & Finance

Grenz Benefit Solutions & Administrators is seeking an Office Manager with a strong accounting background to help run day-to-day financial operations and keep the office functioning efficiently. This onsite role in Roseville, CA supports both internal workflows and a remote accounting setup, with direct ownership of cash flow, deposits, payroll processing, and office administration.

You will coordinate weekly banking activities across approximately 20 bank accounts, manage payment processing, and serve as a primary contact for the owners and the outside accounting firm. The position also includes maintaining accurate financial and personnel documentation, supporting onboarding and offboarding, and coordinating routine office needs.

Key Responsibilities

• Receive, log, scan, and route incoming checks and ACH payments for posting.
• Prepare and complete weekly bank deposits.
• Review daily positive pay activity and prepare items for owner approval.
• Process company bill payments and manage corporate American Express payments twice weekly.
• Monitor transactions and balances across approximately 20 bank accounts.
• Research and verify check payments, cleared checks, and payment inquiries from clients, vendors, and employees.
• Identify discrepancies, investigate unusual transactions, and help keep financial records accurate and up to date.
• Maintain organized financial documentation and support efficient accounting workflows.
• Process payroll accurately and on schedule.
• Coordinate employee onboarding and offboarding documentation.
• Maintain confidential and organized personnel records and handle sensitive payroll and employee information with discretion.
• Respond to routine employee questions and route more complex matters to the appropriate person.
• Coordinate daily workflows, priorities, and deadlines with the owners.
• Serve as the primary day-to-day contact for the outside accounting firm and remote bookkeeping support.
• Coordinate office supplies, equipment, vendors, and general office needs.
• Maintain clear, documented procedures to support consistency and business continuity.
• Help identify opportunities to improve administrative processes and keep the office operating smoothly.

Requirements

• 3–5+ years of hands-on accounting or bookkeeping experience, including accounts receivable, accounts payable, deposits, and banking transactions.
• Strong working knowledge of QuickBooks.
• Advanced Excel skills, including lookup functions, pivot tables, and managing large spreadsheets.
• Experience processing payroll accurately and consistently.
• Experience managing multiple bank accounts and online banking platforms.
• Strong organizational skills and exceptional attention to detail.
• Clear, professional communication skills and ability to collaborate with in-office and remote team members.
• High level of integrity and discretion when handling financial, employee, and confidential client information.

Technologies

• QuickBooks
• Excel

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Preferred Qualifications

• Experience with positive pay, bank fraud prevention, or other banking controls.
• Experience in employee benefits, insurance, or third-party administration.
• Familiarity with California payroll and employment requirements.
• Associate or bachelor’s degree in accounting, business, or related field.

Pay: $30.00 to $36.00 per hour

Expected Hours: 40.0 to 50.0 per week

Work Location: In person

Ability to Commute: Roseville, CA 95678 (Required)