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Receptionist / Finance Administrative Assistant

National Highway Products, Inc Millville, NJ

Millville, NJ

Today

$17 - $19/hr Full time Accounting Administrative Assistant Administrative Support

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Job Description

The Receptionist / Finance Administrative Assistant role at National Highway Products, Inc. is an on-site, full-time position in Millville, NJ, combining front-desk responsibilities with targeted administrative support for the financial department. The schedule is Monday through Friday, 8:00 AM to 5:00 PM.

Role Overview

This position manages the front desk while providing day-to-day administrative assistance that supports finance workflows, including customer invoice documentation, mail handling, record organization, and support for Accounts Payable and Accounts Receivable activities.

Key Responsibilities

Greet customers, vendors, applicants, and visitors, and direct them to the appropriate contacts.
Answer and route incoming calls using a multi-line phone system.
Support customers with order pickups, paperwork, and payment processing.
Receive, sort, and distribute incoming mail, packages, and deliveries.
Email and mail customer invoices and supporting purchase order documentation.
Assist with invoice and purchase order research and maintain accurate customer information.
Provide filing and administrative support to Accounts Payable and Accounts Receivable.
Organize records by creating files and labels, preparing year-end files, and maintaining accurate documentation.
Review and enter driver log information and maintain organized records.
Assist with job applications and route completed applications to the appropriate managers.
Maintain a clean, organized, and professional front desk and reception area.
Provide general administrative support to departments across NHP.
During slower periods, take initiative on additional projects such as filing, organization, data entry, or other assigned tasks.

Required Qualifications

Dependable and punctual, able to work Monday–Friday (8:00 AM–5:00 PM) consistently.
Professional, friendly demeanor and comfort interacting with a wide range of people.
Strong organizational skills and attention to detail.
Ability to multitask and adjust priorities throughout the day.
Self-motivated approach with a willingness to seek additional work when primary responsibilities are complete.
Comfort working independently without needing constant direction.
Strong communication and listening skills.
Comfort using computers, email, Microsoft Office programs, and learning company software.
High school diploma/GED or higher required.
Ability to sit for extended periods and occasionally stand for filing.

Technology and Tools

Multi-line phone system
Email
Microsoft Office

Compensation and Schedule

On-site, full-time employment in Millville, NJ
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Hourly pay: USD 17–19

Benefits

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Equal Opportunity Survey (Optional)

NHP, Inc. is an equal opportunity employer. A short, voluntary survey is available; responses are confidential, not shared with hiring managers, and will not affect your application. Complete the survey here: https://forms.gle/QnGWDNZYX3cXJfhU7.

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