Controller / Finance & Operations Manager

Benefits

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off
• Travel reimbursement

This role combines hands-on accounting leadership with operations oversight in a construction environment. You will own the full accounting cycle and supervise HR, IT and facilities, risk, and regulatory compliance, with a preference for government contracting experience.

Responsibilities

• Bookkeeping: Maintain accurate books and records, including the general ledger, chart of accounts, and job-cost tracking by project.
• Reporting: Prepare timely monthly, quarterly, and year-end financial statements and management reports (P&L, balance sheet, cash flow, and work-in-progress/WIP schedules).
• Quarterly Accountant Sync: Lead the quarterly financial sync with the outside accountant/CPA, preparing schedules, reconciliations, and documentation for reviews, tax filings, and year-end close.
• Reconciliation & Close: Own bank and credit-card reconciliations, month-end close, and maintenance of internal financial controls.
• AR: Manage the full AR cycle including progress billings, pay applications (AIA-style), invoicing, collections, and lien-waiver tracking.
• AP: Manage the full AP cycle including vendor and subcontractor invoices, approvals, payments, subcontractor compliance documentation, and 1099 processing.
• Cash Flow: Monitor cash flow, aging reports, and retention balances to keep projects funded and vendors paid on schedule.
• Payroll & Benefits: Administer payroll (including prevailing-wage / certified payroll where applicable), benefits enrollment, PTO, and employee records.
• Employee Lifecycle: Support hiring, onboarding, and offboarding, and maintain compliant personnel files (I-9, W-4, EEO, and related documentation).
• Policy & Compliance: Maintain HR policies and ensure alignment with federal, state, and local employment law.
• IT: Serve as the point of contact for IT vendors and manage hardware, software licenses, accounts, and data backups.
• Facilities: Oversee the office and facilities, including supplies, equipment, leases, utilities, and vendor relationships.
• Insurance: Manage the company’s insurance program (general liability, workers’ compensation, auto, builder’s risk, umbrella) and coordinate renewals and audits.
• COIs & Bonding: Track COIs from subcontractors and vendors, and support surety/bonding relationships and requirements.
• Controls: Identify operational and financial risks and help implement controls, safety documentation, and claims management.
• Licensing & Registrations: Maintain business licenses, contractor registrations, and good standing with regulatory bodies.
• Government Contracting: Support government contract compliance, including SAM.gov registration, certified/prevailing-wage reporting, and audit readiness documentation.
• Recordkeeping: Keep records organized and audit-ready, and ensure filings and reporting deadlines are met.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience.
• 5+ years of progressive accounting/bookkeeping experience, including full-cycle AR/AP and financial reporting.
• Proficiency with accounting software (QuickBooks, Sage 100 or comparable) and strong Microsoft Excel skills.
• Demonstrated ability to handle confidential financial and personnel information with discretion.
• Strong organizational skills and the ability to manage multiple functions and deadlines independently.

Technologies

• QuickBooks
• Sage 100
• Microsoft Excel

Compensation

Salary: USD 80,447.09 - 96,882.51 per year

Location & Work Arrangement

Location: Newbury Park, CA (onsite)

Work arrangement: In person