Finance Controller

Responsibilities

• Direct the Financial Data Specialist to maintain precise, timely GAAP-compliant financial records across all activities.
• Monitor daily cash balances and transfer schedules; follow the Board's cash management procedures, coordinate banking setups, and oversee investment monitoring.
• Perform monthly review and management of accounts in the accounting system, input data, reconcile, and resolve discrepancies in RAMP and Stripe integrations and related app issues.
• Ensure accuracy in RAMP and QuickBooks Online, including monthly review and completion of credit card expenses with the appropriate staff.
• Lead cost allocations for the full funding portfolio, calculate fringe rates for the fiscal year, and support budgeting within the accounting system.
• Coordinate with the CPA consultant on monthly grant allocations, month-end close, reconciliations, and audit support.
• Supervise the Financial Data Specialist and ensure quality control for bi-monthly payroll processes, payroll tax filings, and coordinate with the Administrative Director to resolve payroll and deduction discrepancies.
• Support the Finance Data Specialist to meet strict monthly invoicing deadlines to grantors and clients.
• Conduct quality control of monthly invoices to ensure 100 percent accuracy for reimbursable grants.
• Oversee accounts receivable and collaborate with project managers to collect past-due invoices promptly.
• Lead a collaborative monthly review of data for correct codes and projects, ensuring timely quality control for reimbursable grant invoicing.
• Authorize credit cards per policy, handle limit-increase requests, RAMP workflows, and staff app support.
• Receive mail, secure and deposit checks, reconcile transaction lists, and maintain a real-time AR/AP dashboard for leadership.
• Issue and manage paper checks as needed.
• Stay current on federal and state grant administration regulations and audits; support grant management staff to maintain compliance for federally funded projects.
• Collaborate with the Administrative Director and Executive Director to provide senior financial oversight.
• Assist in developing robust fiscal policies and procedures with the Administrative Director.
• Lead exploration of payroll or fund accounting system transitions with support from the Administrative Director.
• Train staff on new processes, finance best practices, internal controls, and financial management.
• Prepare and present financial statements and reports for the Executive Director, Board of Directors, funders, and program staff.
• Coordinate annual financial audits and regulatory reporting.
• Support compliance with federal financial regulations (2 CFR Part 200) and provide updates on regulatory requirements affecting accounting, procurement, and financial management.
• Oversee SIMPLE IRA retirement plan administration, including onboarding training and staff reporting.
• Manage annual financial audit and coordinate 990 tax filing submissions.
• Oversee 1099 and W-2 tax reporting and coordinate communications with staff and other parties.
• Conduct annual workers' compensation audit.
• Acquire and manage organizational insurance policies including general liability, directors and officers insurance, workers' comp, and other needed coverages.
• Review active contracts to guide invoicing and auditing requirements; review draft finance department contracts.
• Onboard new staff in QuickBooks Online and QuickBooks Time; troubleshoot access issues as needed.

Requirements

• 2 to 4 year degree in Accounting, Business, Finance, or a related field, or relevant work experience.
• 4+ years of government grant management experience.
• 4+ years of experience supervising a finance team.
• 6+ years in nonprofit finance management or an equivalent blend of education, training, and experience.
• Solid knowledge of GAAP principles.
• Proficiency with QuickBooks, with certification or eligibility for certification preferred.
• Strong MS Excel skills (formulas, data handling) and familiarity with Google Workspace.
• Excellent relationship-building abilities with a diverse team and external partners.
• Self-motivated, organized, and capable of prioritizing multiple projects and meeting deadlines.
• Good judgment under pressure and ability to manage competing demands.
• Clear written and verbal communication for effective collaboration.
• Ability to manage and disseminate information accurately and efficiently.

Technologies

• RAMP
• QuickBooks Online
• Stripe
• QuickBooks Time
• MS Excel
• Google Workspace

Benefits

• Employer contribution to SIMPLE IRA retirement plan.
• Health care benefits via Health Expense Reimbursement program up to $600/month for employee and eligible dependents.
• Paid time off up to 32 days annually, including holidays, sick leave, and PTO.
• On-the-job training opportunities.
• Supportive working environment.

Fundamentals

• Reports to: Administrative Director
• Supervises: Financial Data Specialist
• Location: Flexible working arrangement (in person, hybrid, or remote); travel to Upper Lake for at least one week per quarter (4 weeks per year).
• Time commitment: 40 hours per week preferred; may be reduced to 32 hours per week if selected candidate desires.
• Compensation: Hourly, non-exempt; pay range is $38.00 - $44.00 per hour, equating to roughly $79,040 - $91,520 annually for full-time at 40 hours/week.

Organizational Vision

• The Tribal EcoRestoration Alliance (TERA) is a community-based, intertribal nonprofit advancing ecology, economy, and culture through indigenous-led stewardship.
• Founded in 2019, TERA aims to cultivate land stewardship, livelihoods, and leadership that connect tribal members with the broader community for the benefit of lands and all beings.
• Program goals include:
  • Strengthening intergenerational ties to land and culture
  • Connecting Native people with meaningful, culturally relevant work in ancestral territories
  • Regenerating the local ecology of the North Coast Ranges
  • Expanding Native voices in land stewardship

Qualities & Qualifications

• Cultural competency, humility, self-awareness, and willingness to learn
• Ability to work cross-culturally as a bridge builder
• Strong listening skills and openness to direct, constructive feedback
• Independent, reliable, with a collaborative mindset and strong work ethic
• Resilience, adaptability, and capacity to thrive in a dynamic environment
• Commitment to uphold TERA policies and represent Tribal communities with integrity

Optional but Desired Qualifications

• Experience working with Tribal communities

How to Apply

Submit your resume and a cover letter through BambooHR at the provided careers portal. Applications are accepted on a rolling basis until the position is filled.

Link: https://tera.bamboohr.com/careers