Finance Coordinator

Responsibilities

• Process and code accounts payable invoices to the correct general ledger accounts
• Maintain vendor records, including W-9 forms and insurance documentation
• Prepare accounts payable batches for review and approval
• Track recurring expenses and identify discrepancies
• Reconcile vendor statements and address payment discrepancies
• Support monthly close processes
• Provide general ledger assistance
• Perform account reconciliations
• Prepare and organize financial documentation
• Maintain organized financial records for reporting and audit readiness
• Assist in producing internal financial summaries and management reports
• Assist with tracking departmental budgets and expense performance
• Forecast cash flow needs and coordinate timely inter-account transfers to support payroll, vendor payments, capital expenditures, and seasonal fluctuations
• Produce monthly financial statements
• Reconcile daily POS sales across tickets, rentals, retail, food and beverage, and online channels
• Verify deposits from merchant services and investigate discrepancies
• Assist with daily revenue balancing and related documentation
• Support cash handling safety, balancing procedures, and internal cash controls during transitions
• Monitor cash handling compliance across departments
• Assist with bank deposits and monthly bank reconciliations
• Assist with Whitepeaks administration
• Assist with bi-weekly payroll preparation and documentation
• Review timecard summaries for accuracy and proper coding
• Maintain payroll records and organized documentation
• Support payroll reconciliation to the general ledger
• Coordinate payroll approvals prior to final processing
• Provide front office support for the Business Office as needed, including answering phones, basic hiring paperwork, email responses, and other administrative tasks, covering days off
• Maintain digital and physical filing of financial records
• Assist with insurance documentation and financial reporting requirements
• Provide financial information support to department managers
• Coordinate budget tracking and expense coding with management
• Provide backup support for business office administrative functions as needed
• Assist with seasonal transitions for revenue systems and financial processes
• Perform miscellaneous financial and administrative duties as assigned
• Handle high-volume daily revenue reconciliation
• Process increased accounts payable workload
• Process bi-weekly payroll
• Maintain ongoing cash control monitoring
• Engage in real-time expense tracking and vendor coordination
• Conduct monthly account reconciliations
• Support budget tracking and variance analysis
• Prepare for audits and organize documentation
• Review vendor contracts and track payments
• Identify opportunities for process improvements and strengthen internal controls

Requirements

• At least three years of experience in accounting, bookkeeping, or financial administration
• Experience with Sage accounting software is preferred
• Experience with Whitepeaks or similar POS systems is preferred
• Proficiency in Microsoft Excel
• Strong organizational and analytical skills
• Professional written and verbal communication abilities
• Ability to maintain confidentiality of sensitive financial information
• Ability to work independently and manage fluctuating workload demands
• Experience in resort, hospitality, or seasonal business is preferred

Technologies

• Sage
• Whitepeaks
• Microsoft Excel

Benefits

• Flexible schedule
• Paid time off
• Relocation assistance

Peak Winter & Summer Operations

• High-volume daily revenue reconciliation
• Increased accounts payable processing
• Bi-weekly payroll processing
• Ongoing cash control monitoring
• Real-time expense tracking and vendor coordination

Shoulder Season / Off-Peak

• Monthly account reconciliations
• Budget tracking and variance support
• Audit preparation and documentation organization
• Vendor contract review and payment tracking
• Process improvement and internal control review