Finance Manager

The Finance Manager role supports day-to-day financial operations for the Selah Grey Foundation and Selah Grey Academy in a hybrid setup in Greer, SC.

Responsibilities

• Maintain accurate financial records using QuickBooks Online.
• Record, categorize, and reconcile financial transactions.
• Monitor organizational expenses and ensure supporting documentation is complete.
• Reconcile bank accounts, credit cards, and other financial accounts on a monthly basis.
• Maintain financial records for both Selah Grey Academy and the Selah Grey Foundation.
• Ensure expenses are allocated appropriately across programs, departments, and funding sources.
• Support the CEO with annual operating budgets and financial planning.
• Process employee payroll accurately and on schedule using ADP.
• Maintain payroll records, including compensation, deductions, and paid time off.
• Coordinate payroll changes for new hires, terminations, and compensation adjustments.
• Review employee timesheets and verify payroll accuracy.
• Coordinate with payroll providers and external accounting professionals related to payroll tax reporting and compliance.
• Maintain confidentiality of employee payroll information.
• Process vendor invoices and coordinate timely payments.
• Track and manage recurring organizational expenses.
• Monitor tuition payments, fees, and outstanding balances; maintain accurate records of payments received.
• Coordinate invoicing and payment tracking through QuickBooks, Biller Genie, and MySchoolWorx.
• Follow up on overdue accounts in accordance with organizational policies.
• Maintain vendor relationships and financial documentation.
• Prepare monthly financial reports for the CEO.
• Assist in preparing financial reports for the Board of Directors.
• Monitor actual expenses versus approved budgets.
• Identify financial discrepancies and recommend corrective actions.
• Provide financial information to support organizational planning and decision-making.
• Support leadership in monitoring cash flow and financial sustainability.
• Maintain accurate records of donations, grants, and restricted funds, including grant-related expenses.
• Ensure funds are documented and allocated according to donor restrictions and organizational policies.
• Maintain documentation needed for annual tax filings, audits, and financial reviews.
• Coordinate with external accountants, tax professionals, and financial consultants.
• Support compliance with applicable nonprofit accounting requirements and internal financial policies.
• Assist the CEO in developing and implementing financial policies and procedures.
• Maintain organized electronic and physical financial records.
• Monitor financial software systems and recommend improvements.
• Support purchasing processes and expense approvals.
• Assist with financial aspects of employee onboarding and offboarding.
• Coordinate with school administration on tuition billing and related financial matters.
• Perform additional finance-related administrative duties as assigned.

Requirements

• Minimum 2–3 years of experience in bookkeeping, payroll administration, accounting support, or financial operations.
• Proficiency in QuickBooks Online.
• Experience processing payroll and managing financial transactions.
• Strong understanding of accounts payable, accounts receivable, and bank reconciliation.
• Proficiency in Microsoft Excel and other office applications.
• Strong organizational, analytical, and problem-solving skills.
• Ability to maintain strict confidentiality.
• Excellent written and verbal communication skills.
• Demonstrated accuracy, integrity, and attention to detail.

Technologies

• QuickBooks Online
• ADP
• Biller Genie
• MySchoolWorx
• Microsoft Excel

Benefits

• Flexible schedule
• Paid time off
• Professional development assistance

Preferred Qualifications

• Experience with ADP payroll systems.
• Experience working in a nonprofit organization or private school.
• Familiarity with nonprofit fund accounting and grant expense tracking.
• Knowledge of budgeting, financial reporting, and internal financial controls.
• Familiarity with South Carolina payroll and employment-related administrative requirements.

Key Competencies

• Integrity and Accountability: responsible stewardship of organizational finances.
• Attention to Detail: accurate financial records and timely reporting.
• Organization: manage multiple deadlines and financial processes.
• Confidentiality: appropriate handling of sensitive employee, student, family, and organizational information.
• Initiative: identify problems and recommend solutions.
• Collaboration: communicate effectively with leadership, employees, vendors, and families.
• Mission Alignment: commitment to the Selah Grey Foundation and Selah Grey Academy mission and values.

Performance Expectations

• Accuracy and timeliness of payroll processing.
• Completion of monthly financial reconciliations.
• Accuracy of bookkeeping and financial records.
• Timely payment processing and monitoring of outstanding accounts.
• Quality and timeliness of financial reports.
• Compliance with financial policies and documentation requirements.
• Effective management of organizational financial systems.
• Professionalism, confidentiality, and collaboration with leadership.

Financial Authority and Accountability

• Reports directly to the CEO and operates within established financial policies and approved budgets.
• Responsible for processing and documenting financial transactions.
• Does not independently authorize expenditures outside established approval limits.
• Separation of duties, financial reviews, and approval procedures are maintained to protect organizational assets.

Work Environment

• Professional nonprofit and educational environment.
• Regular computer use and coordination with organizational leadership.
• Ability to manage multiple financial priorities.

Equal Employment Opportunity

Selah Grey Foundation is committed to providing equal employment opportunities in accordance with applicable federal and state laws.

Pay and Schedule

• $15.00 - $25.00 per hour
• 20.0 hours per week

Work Location

• Hybrid remote in Greer, SC 29651

Required Experience

• Minimum of 2 years experience