Full-Time Finance Associate

Responsibilities

• Execute daily accounting and bookkeeping tasks using QuickBooks.
• Oversee accounts payable, including invoice review, vendor reconciliations, and payment processing.
• Administer corporate credit cards and employee expense reimbursements.
• Process banking activities, such as wire transfers, and monitor cash flow.
• Maintain fixed asset records, prepaid expenses, and expense accruals.
• Prepare reconciliations for bank, credit card, and vendor accounts.
• Assist with internal financial reporting and expense tracking.
• Scan, organize, and manage financial documents and receipts.
• Support the company's 401(k) plan and fiduciary duties.
• Handle PFML reporting and other required filings with state agencies.
• Assist with health insurance renewals and regulatory notices.
• Support quarterly tax preparation and filings.
• Identify opportunities to streamline financial processes and improve efficiency.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field preferred, or equivalent work experience.
• CPA license preferred.
• Minimum of 5 years of accounting experience, ideally with multiple programs or funding sources.
• Proficiency with accounting software, with strong QuickBooks experience preferred.
• Experience with payroll, benefits administration, and regulatory reporting.
• Advanced Excel skills, including pivot tables, lookups, and data analysis.
• Strong analytical, organizational, and communication abilities.
• Ability to manage multiple deadlines while maintaining attention to detail.
• Tech-savvy, proactive, and aligned with company values.

Technologies

QuickBooks, Microsoft Excel

Benefits

• Weekly paycheck with direct deposit
• Medical and dental insurance
• Life insurance
• Paid time off
• Casual dress code
• Climate-controlled work environment
• In-house, Monday–Friday schedule

The Position

Bolt Depot seeks a full-time Finance Associate to support the growing financial and operational needs of the organization. The role encompasses a broad mix of accounting, finance, and administrative duties, with a focus on day-to-day financial operations, accuracy of records, and internal reporting. The position reports to the company owners and collaborates with senior leadership to inform strategic financial decisions.

The Company

Bolt Depot is a nationwide e-commerce leader in the fastener sector. Grounded in the traditions of a classic hardware store, Bolt Depot maintains a family-owned atmosphere and a strong commitment to customer service, complemented by a robust online catalog.

The Location

Our modern, climate-controlled facilities are conveniently located near Route 3 (Exit 36 / Derby Street Shoppes) and feature efficient systems and generous amenities.

Salary

USD 100,000 - 115,000 per year