Benefits and Finance Administration Support

The Accounting and Benefits Support Specialist provides organized, timely support across the organization’s accounting, client financial activities, benefits administration, and day-to-day operations. This hybrid role is based in Denver, CO and supports accounts payable, payroll-related tasks, Personal Needs Funds documentation, representative payee workflows, and benefits eligibility monitoring.

Key Responsibilities

• Maintain accurate Personal Needs Funds documentation, including receipt collection, matching, follow-up, and audit-ready recordkeeping.
• Support Social Security Administration representative payee activities and ensure required documentation is completed and maintained.
• Monitor Medicaid, Social Security, SSI, and other benefit eligibility requirements, including renewals, applications, relevant documentation, and follow-up actions to help prevent benefit interruptions.
• Review information for discrepancies, missing items, unusual activity, and approaching deadlines, then communicate or escalate concerns as appropriate.
• Process, organize, maintain, and route financial, benefits, and administrative records.
• Provide general administrative support, including handling phone and visitor needs, scheduling, shared calendars, supplies, work orders, reservations, and other operational tasks.
• Prepare assigned reports and maintain or document procedures and records as directed.
• Coordinate effectively with Finance, program staff and leadership, vendors, providers, guardians, benefits contacts, and other stakeholders.
• Maintain confidentiality and follow organizational policies, procedures, internal controls, and applicable regulatory requirements.
• Perform other related duties as assigned.

Required Qualifications

• Some college coursework in accounting, business, finance, or a related field.
• Experience with accounts payable, billing, payroll support, accounting, and financial records.
• Experience with Medicaid, public benefits, Social Security/SSI, representative payee services, or client financial accounts.
• Understanding of GAAP.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines, including invoice entry, payment processing, check preparation, EFT/ACH posting, and maintenance of supporting documentation.
• Knowledge of bi-weekly payroll, banking activities, general accounting functions, reporting, and financial recordkeeping.
• Familiarity with accounting software; NetSuite preferred.
• Microsoft 365 and Microsoft Office proficiency.
• Experience with Medicaid, benefits administration, or public benefits is preferred.
• Ability to identify problems, use sound judgment, and appropriately escalate concerns.
• Strong organizational, interpersonal, written, and verbal communication skills.
• Ability to maintain confidentiality and collaborate across departments.
• Proficiency with 10-key data entry.
• Ability to work independently while maintaining communication and follow-through.
• Ability to perform essential job functions with a normal range of physical strength, mobility, hearing, and vision.
• Ability to work effectively with frequent interruptions and changing priorities.
• Valid Colorado driver’s license required.
• Must complete required organizational training and meet applicable background and regulatory requirements.

Technologies

• NetSuite
• Microsoft 365
• Microsoft Office
• Electronic Funds Transfer (EFT)
• Automatic Clearing House (ACH)

Work Schedule

• 7:30 a.m. to 4:00 p.m., Monday through Friday
• In office at first, with potential to work remote on occasions

Compensation

• $25.00 to $28.00 per hour, paid bi-weekly based on experience and education

Benefits

• Full benefits package including Medical, Dental, and Vision
• MetLife Accident Plan
• Critical Illness
• Company-paid Short-Term
• 10 paid holidays
• Paid Time Off
• Wellness Time
• 403b retirement plan with Roundup Fellowship-match after one (1) year
• Benefits begin at the first of the following month after completing a full 30 days of employment (example: start date 4 January 2025, benefits initiate 1 March 2025)
• Benefits are subject to change based on reevaluation or annual benefit plan changes

Education and Experience

• Some college coursework in accounting, business, finance, or a related field is preferred.
• Equivalent combination of education and relevant experience may be considered.

Physical and Mental Demands

• Ability to perform essential functions with a normal range of physical strength, mobility, hearing, and vision.
• Frequently sits and works at a computer; may stand, bend, and move intermittently throughout the workday.
• Ability to work effectively with frequent interruptions and changing priorities.
• Requires attention to detail, sound judgment, confidentiality, flexibility, and professional maturity.