Director of Finance

The Director of Finance provides strategic leadership over Rochester Childfirst Network’s financial operations, budgeting, and financial strategy. This onsite role partners with the Executive Director to manage day-to-day accounting, reporting, grant and contract processes, audit readiness, internal controls, cash flow, and GAAP compliance, while presenting financial information to board committees and senior leadership.

Key Responsibilities

• Oversee the administrative systems and staff supporting the agency’s financial management.
• Coordinate the month-end close process, sharing responsibilities for account reconciliations and journal entries with the Staff Accountant.
• Analyze and present financial reports accurately and on a timely basis; communicate monthly and annual financial statements.
• Compile financial reporting materials for donor segments and oversee financial, project/program, and grants accounting.
• Implement contracts management and financial management/reporting processes to support billing and collections; ensure steady financial data and cash flow aligned with operational needs.
• In collaboration with the Director of Development and Marketing, support appropriate grant fund use, compliance, and mitigation of audit risks.
• Manage insurance procurement, compliance, and risk.
• Update and implement business policies and accounting practices; improve the finance department’s policy and procedure manual.
• Communicate critical financial matters to the board of directors and the leadership team.
• Lead the annual budgeting and planning process with the Executive Director and program managers/directors, administer and review budgets, monitor progress and changes, and provide updates to senior leadership.
• Create and maintain budgeting record-keeping documentation to support effective budget management by leadership.
• Analyze monthly and year-to-date operating results versus budget; meet with program leaders and provide recommendations.
• Provide forecasting of current results and five-year plan outcomes as requested by the Executive Director and the board of directors.
• Develop and implement GAAP-aligned accounting procedures.
• Monitor revenue and expense accounting by program to support annual audit preparation.
• Coordinate month-end close and reconciliations, oversee timely financial reporting, and review results with the Executive Director.
• Ensure accurate accounting of grants, contracts, and temporarily restricted funds consistent with applicable requirements.
• Coordinate and lead the annual audit process, liaising with external auditors and the board’s finance committee; assess and implement necessary changes.
• Oversee preparation of the annual Consolidated Fiscal Report prepared by the CFR consultant.
• Follow up on audit recommendations and implement required changes; ensure audit-related benchmarks remain within recommended ranges.
• Provide revenue projections, financial analysis, and planning support, including business modeling and communication of financial status against strategic budget to the executive team.
• Directly manage cash flow and forecasting, including weekly cash flow oversight to ensure sufficient balances and fulfillment of obligations.
• Supervise the Staff Accountant to maintain accounts payable timeliness and support accounts receivable improvement, including Accounts Receivable Aging and Accounts Payable monitoring.
• Supervise handling of bank deposits, reconciliations, and transfers.
• Manage agency grants to ensure financial contractual obligations are met.
• Collaborate with the Executive Director to manage actual performance against budget, address gaps, support appropriate payor mix, and pursue annual financial and operational goals.
• Work with the HR Director and Executive Director to support competitive annual salaries aimed at retention and attraction of qualified employees.
• Participate as a member of the leadership team and Board of Directors, providing guidance on long-term fiscal stability and growth.
• Ensure insurance policies align with assessed organizational risks and are integrated into the organization’s financial strategy.
• Carry out supervisory responsibilities in accordance with organizational policies and applicable laws.
• Monitor the Staff Accountant’s work, with particular attention to Accounts Receivable Aging, Accounts Payable, and cash flow.

Required Qualifications

• Bachelor’s degree (BS) in Accounting, Finance, or Business.
• 8 to 10 years of progressive financial experience, including 3 to 5 years in a non-profit setting and a minimum of 2 years supervising.
• Excellent supervisory and leadership skills.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Strong ability to translate complex financial data into plain terms for non-financial stakeholders.
• Professional writing for reports and clear, concise verbal communication.
• Proficiency in financial arithmetic, data analysis, and financial reporting.
• Advanced analytical thinking, deductive logic for risk management, and strategic problem-solving.
• Budgeting, leadership, data analysis, relationship building, and time management skills.
• Strong oral and written communication skills, professionalism, and diplomacy.
• Knowledge of Microsoft Office 365, including Word, Advanced Excel, PowerPoint, Outlook, and Google Gmail, as well as accounting software, payroll systems, and internet software.

Preferred Qualifications

• CPA or MBA.
• Non-profit GAAP expertise.
• Experience with Consolidated Fiscal Report.

Salary and Employment Details

• Job type: Full-time
• Location: Rochester, NY (onsite)
• Compensation: USD 95,000 - 112,000 per year

Benefits

• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Licenses and Certifications

• CPA (Preferred)

Work Environment and Physical Demands

• Physical demands include standing, walking, sitting, using hands, and talking or hearing.
• Frequently required to reach with hands and arms.
• Occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• Specific vision abilities required include close vision.
• Work environment is occasionally exposed to outdoor weather conditions; noise level is usually moderate.

Computer Skills and Tools

• Microsoft Office 365, including Microsoft Word, Advanced Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook
• Google Gmail
• Accounting software and payroll systems
• Internet software

Language, Math, and Reasoning Abilities

• Language: translating complex financial data into plain terms for non-financial stakeholders, professional writing for reports, and clear, concise verbal communication; ability to present to top management and boards of directors.
• Math: financial arithmetic, data analysis, and financial reporting.
• Reasoning: advanced analytical thinking, deductive logic for risk management, and strategic problem-solving.