Director of Finance and Student Services

Community School of Music and Arts is hiring an experienced finance and student services leader to drive day-to-day financial operations and student service execution onsite in Mountain View, CA.

Responsibilities

• Supervise day-to-day accounting, including fund accounting, general ledger, accounts payable/receivable, and cash flow management
• Own and support month-end closing, including preparation of reports and statements aligned with internal and external reporting requirements
• Review monthly results and implement monthly variance reporting
• Develop and implement finance policies and procedures to support efficiency, accuracy, and financial integrity
• Mentor and supervise two finance staff members, including training, guidance, and performance evaluation
• Partner with program managers/directors and other departments to provide financial insights and support proper grant and contract management
• Serve as the primary contact for financial institutions and insurance brokers
• Lead the annual budgeting cycle, directing the end-to-end process for master operational budgets, revenues/income, spending plans, and forecasts
• Work with program managers to evaluate program cost drivers and establish optimized pricing structures and strategies
• Provide primary staff support for the Finance Committee
• Assist the Executive Director and Finance Committee with financial reporting and financial forecasting
• Attend Board meetings quarterly to present finance reports
• Ensure compliance with internal financial and accounting policies and procedures
• Ensure statutory and tax requirements are met, including Charitable Status
• Act as the main point of contact for the annual financial and nonfinancial audit, including gathering supporting information and coordinating with the Executive Director and auditors
• Maintain program-level financial records to enable monthly program reporting
• Ensure accurate and timely financial reporting per contract agreements with funders and partners
• Oversee and supervise Student Services Staff and the Registrar
• Oversee the program enrollment process, ensuring payments and recordkeeping comply with federal and state regulations
• Ensure Student Services and Registrar deliver responsive, high-quality support for student needs
• Oversee student tuition Financial Aid program administration
• Oversee implementation of a new registration system for student services and finance
• Coordinate with HR and a third-party payroll provider for bi-weekly payroll processing
• Maintain strict compliance for payroll taxes, statutory deductions, 403B retirement, and accurate labor cost allocations across departments/programs

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field; MBA preferred
• CPA (Required)
• Professional certifications (CPA, CMA) or equivalent certification
• Strong understanding of GAAP and nonprofit tax compliance
• 10 years of significant financial and accounting experience, including 5+ years in nonprofit finance and operations leadership
• At least 5 years supervisory experience
• Direct experience with full-cycle nonprofit financial management: budgeting, reporting, annual audits, and payroll processing
• Experience with complex programmatic costing, budgeting, and cost allocation
• Senior management experience is preferred
• Proficiency with QuickBooks, ADP Workforce Now, Google, and Microsoft Office suite
• Fundamental knowledge of information technology systems
• Superior organization and ability to multi-task
• Excellent communication and collaboration skills; ability to present effectively to senior management, the Board of Directors, and external parties verbally and in writing
• Physical requirements: regularly required to talk, hear, walk, stand, bend, kneel, and crouch
• Ability to lift and/or move up to 10 pounds and occasionally up to 25 pounds
• Ability to work extended periods at a computer with close and distant vision and the ability to adjust focus
• Routine use of standard office equipment

Technologies

• QuickBooks
• ADP Workforce Now
• Google
• Microsoft Office suite

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule

• Monday to Friday with occasional evening/weekend work to support community events
• First 6 months: minimum 3 days on site
• After 6 months: based on current practice, all full-time employees work 2 days onsite

Location

• Mountain View, CA 94040 (Required)
• In person

Pay

• $150,000.00 - $165,000.00 per year

Experience

• Non-profit accounting: 10 years (Required)
• Preparing financial report for Finance Committee: 5 years (Preferred)