Financial Operations Manager

Join The Align Team of Exp Realty in Hoboken, NJ (hybrid) and take ownership of the day-to-day financial engine behind a real estate organization. This role keeps books accurate, commissions reliable, and leadership informed, while you build scalable processes that support growth. Along the way, you will work with tools like QuickBooks Online and collaborate closely with accountants, CPAs, payroll providers, and tax professionals.

Salary: USD 80,000 - 120,000 per year

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

What You’ll Own

• Commission calculations and payment processes, including splits, fees, deductions, referrals, adjustments, and reconciliations.
• Accurate, on-time payments to agents and partners, including resolving commission discrepancies.
• Company billing plus accounts payable and accounts receivable, including invoices and expense approval workflows.
• Reviewing and coding expenses correctly across departments, companies, and entities.
• Day-to-day QuickBooks Online maintenance and reconciliation of bank and credit card accounts.
• Maintaining clean books, strong documentation, and reliable financial records.
• Supporting month-end and year-end processes and coordinating with accountants, CPAs, payroll providers, and tax professionals.
• Maintaining financial records across multiple LLCs and business entities, including intercompany activity.
• Producing recurring financial reporting for leadership and monitoring cash flow, expenses, receivables, payables, and obligations.
• Building and maintaining financial SOPs, controls, and processes that enable Align to scale.

Requirements

• Exceptionally organized and detail-oriented.
• Own outcomes independently, without waiting to be directed.
• Spot when numbers do not make sense and investigate the cause.
• Understand that financial accuracy is non-negotiable.
• Manage multiple entities, accounts, deadlines, and stakeholders simultaneously.
• Communicate financial information clearly to non-financial leaders.
• Create systems instead of relying on memory.
• Thrive in a fast-moving entrepreneurial organization.
• Handle confidential information with discretion.

Technologies

• QuickBooks Online

Preferred Experience

• Real estate brokerage accounting or finance.
• Keller Williams MCA or Assistant MCA experience.
• High-volume real estate team financial operations.
• Commission management.
• Multi-entity accounting.
• QuickBooks Online.
• Accounts payable, accounts receivable, reconciliations, and month-end processes.
• Financial reporting, budgeting and forecasting.

What Success Looks Like

• Every dollar has a home.
• Commissions are accurate.
• Bills are paid correctly and on time.
• Expenses are properly approved and categorized.
• QuickBooks is current and clean.
• Every entity is organized.
• Leadership knows where the money is going.
• Financial questions can be answered quickly, with forward-looking visibility into expected revenue, expenses, and cash needs.
• Problems are identified before they become expensive.