Office & Finance Coordinator

The Office & Finance Coordinator role at the Hayward Area Chamber of Commerce helps keep the office organized, finances accurate, and programs running smoothly. This part-time position emphasizes daily operations, financial recordkeeping, team coordination, and strong member and vendor relationships in Hayward, Wisconsin.

Responsibilities

• Maintain accurate financial records using QuickBooks, including invoicing, deposits, accounts payable and receivable, payroll support, reconciliations, and related reporting.
• Provide friendly, professional support to members, visitors, vendors, and the public by phone, email, social media, and in person.
• Assist with general office operations, including correspondence, filing, supply inventory, office equipment coordination, and document preparation.
• Maintain accurate member information in Chamber databases and programs.
• Support Chamber programs and publications, including gift certificates, membership reports, marketing emails, calendar invites, and annual print guides.
• Proofread and edit materials for accuracy, grammar, and layout.
• Assist the Executive Director and Director of Marketing and Events with additional projects and priorities as needed.

Requirements

• A strong customer service mindset and the ability to work well with members, visitors, vendors, and teammates.
• Strong written and verbal communication skills.
• Previous bookkeeping experience, or the willingness and ability to learn bookkeeping in a small business environment.
• Attention to detail and the ability to manage multiple projects through completion.
• A self-starting, team-oriented approach with the ability to prioritize work and meet deadlines.
• Proficiency in, or willingness to learn, tools such as Word, Excel, QuickBooks, Constant Contact, Square POS, and related office software.
• Flexibility, professionalism, and respect for confidential information.

Technologies

• QuickBooks
• Word
• Excel
• Constant Contact
• Square POS

Overview

Join the Hayward Area Chamber of Commerce in a role that keeps the office organized, efficient, and welcoming. We seek a personable, detail-oriented professional to support daily operations, maintain financial records, coordinate the team, and nurture relationships with members and vendors.

Schedule and Benefits

The position is primarily weekday business hours, 20-25 hours per week, with limited weekends and/or evenings during Musky Fest, Fall Fest, and the Annual Awards Dinner. Compensation will be based on qualifications and experience. Benefits include a flexible schedule, two weeks of paid vacation, and wellness days.

Job Type

Part-time

Pay

From $21.00 per hour

Work Location

In person on-site in Hayward, WI 54843

Relocation

Relocate before starting work (Preferred)

Ability to Commute

Hayward, WI 54843 (Preferred)

Mission Statement

The Hayward Area Chamber of Commerce, Inc. is organized to advance the general welfare and prosperity of our businesses, communities and organizations.