Office Management

Office Management Finance Jobs

8 jobs found

Today

Nursing Home Financial Liaison/Business Office Manager (BOM)

Fulton Center for Rehabilitation Atlanta, GA

Atlanta, GA

Today

Full time Manager Accounting Case Management

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Job Description

Fulton Center for Rehabilitation is hiring a Nursing Home Financial Liaison/Business Office Manager (BOM) to support the day-to-day business office and financial processes for residents. This onsite role in Atlanta, GA focuses on maintaining accurate resident documentation while managing key billing and payroll workflows, with added responsibility for Medicaid applications and family guidance through spend-down requirements.

In this position, you will act as a central point of contact for families and coordinate with the appropriate Medicaid and state stakeholders to keep applications moving and approvals on track. You will also collaborate with internal partners, including legal, hospice, and corporate billing teams, to resolve issues and prevent delays.

Key Responsibilities

Submit and track Medicaid applications using Gateway and GAMMIS
Support families by guiding documentation requirements and spend-down processes
Coordinate with Medicaid caseworkers and state agencies to support approvals and manage appeals when needed
Collaborate with legal, hospice, and corporate billing teams to address issues and help ensure timely approvals
Oversee business office functions including resident files, payroll, and accounts payable

Required Qualifications

Experience in Business, Human Resources, Admissions, or a related field
Prior experience working in a long-term care organization
Experience processing Medicaid applications and payroll

Technology

Gateway
GAMMIS

Benefits

Competitive salary package
401K retirement plan
Comprehensive medical, dental, and vision benefits
Paid vacation, sick leave, and holidays
Opportunities for professional growth within the organization

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2mo ago

Licensed Office Professional (Financial Associate)

SCOTT HERRMANN SHORELINE GROUP Madison, WI

Madison, WI

2mo ago Closed

$20 - $28/hr Full time Administrative Assistant Administrative Support Analytical Skills

This position is no longer accepting applications (closed Aug 21, 2026).

Job Description

SCOTT HERRMANN SHORELINE GROUP offers a collaborative, team‑oriented environment in Madison, WI with a strong focus on work‑life balance and meaningful client impact. This onsite role provides growth potential through training and licensing support, along with competitive pay of $20 to $28 per hour. The Licensed Office Professional supports Financial Advisors by handling licensed administrative tasks, assisting clients, and performing a range of financial and administrative work to ensure excellent service.

Responsibilities

Act as the front line for clients by answering calls, greeting visitors, and delivering courteous, responsive service.
Handle client inquiries, research account questions, and provide timely updates.
Share fund values and address securities related questions; if licensed, assist with variable insurance and annuities.
Perform daily administrative duties such as managing office supplies, handling mail, and maintaining office systems.
Draft and coordinate routine correspondence, reports, and select projects as needed.
Support client engagement by scheduling meetings for Financial Advisors with clients.
Maintain the contact management system with client preferences and key details.
Assist Financial Advisors with meeting preparation, follow-ups, and product change support.
Contribute to marketing and outreach efforts, including direct mail, seminars, fraternal activities, and client events.
Manage client financial data and support research for securities recommendations or investment guidance.
Process securities trade orders, including unsolicited trades when licensed to do so.
Explain and assist with insurance coverage inquiries, including issuing certificates, endorsements, and contracts.
Support variable insurance and annuities transactions if licensed.
Adapt to additional responsibilities as business needs and licensure allow.

Requirements

Positive, service‑minded approach with a genuine enjoyment of helping people.
Minimum 2 years of administrative experience within a financial services organization.
Strong organizational skills with the ability to multitask and prioritize effectively.
Tech‑savvy, proficient with Microsoft Office (Word, Excel, PowerPoint) and willing to learn additional financial tools.
Life and Health insurance license is required.
Securities licenses Series 7 and 66, or Series 6 and 63, are required.

Technologies

Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Benefits

A fun, team‑oriented workplace where your contributions are valued.
Work‑life balance that respects your time and well‑being.
Growth potential with training and licensing support.
Competitive pay with bonus opportunities, insurance, and paid time off.
Meaningful work that makes a real difference in clients’ lives.

Background Check

Background verification is part of Shoreline Group's recruiting process. Fingerprinting may be required for FINRA registration and submission to the FBI for nationwide records checks. Thrivent Financial will conduct background checks and fingerprinting. If a candidate refuses or fails a background check, they remain eligible for hire.

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2mo ago

Administrative Financial Clerk

P & F Appliance Manchester Center, VT

Manchester Center, VT

2mo ago Closed

$26+/hr Part time Accounting Accounting Software Accounts Payable & Receivable

This position is no longer accepting applications (closed Aug 16, 2026).

Job Description

P & F Appliance offers a part-time Administrative Financial Clerk role on site in Manchestr CTR, VT, with the potential to grow into full-time. The position pays USD 26 per hour and combines data entry, bookkeeping, customer communications, tax filings, payroll information, and product knowledge. This role includes on-the-job training and clear opportunities for advancement, supporting a stable path within a locally focused team and a benefits package designed to support work-life balance.

Responsibilities

Complete daily data entry and bookkeeping by invoicing for appliance services and installations.
Keep customer accounts up to date with the most current information available.
Answer inbound customer calls and emails clearly and professionally.
Manage and submit state tax filings and online business payments within set timelines.
Provide quarterly payroll and yearly tax information to the accountant.
Assist colleagues as needed and learn company products and services.

Requirements

A minimum of 2 years of experience with QuickBooks Online
Proficient with Microsoft Office (Word, Excel, Access) or comparable software
Basic understanding of accounting principles
Ability to handle confidential and proprietary information
Highly organized with strong calendar and schedule management
Strong customer service and excellent verbal and written communication skills
Self-motivated, capable of working as part of a team
Comfortable working in a fast-paced environment

Technologies

QuickBooks Online
Microsoft Word
Microsoft Excel
Microsoft Access

Education

High school diploma or equivalent (Required)

License and Certification

Driver's License (Preferred)

Location and Commute

Manchestr CTR, VT 05255 (Required)

Work Location

In person

Benefits

401(k) matching
Bereavement leave
Employee discount
Flexible schedule
On-the-job training
Opportunities for advancement
Paid jury duty
Paid sick time
Paid time off
Paid training
Retirement plan

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2mo ago

Finance & Administration Manager

Philadelphia Visitor Center Corp Philadelphia, PA

Philadelphia, PA

2mo ago Closed

$72k - $78k/yr Full time Manager Accounting Accounts Payable & Receivable

This position is no longer accepting applications (closed Aug 13, 2026).

Job Description

This hybrid Philadelphia, PA role supports the CFO by overseeing daily financial operations and administrative tasks, with a salary range of USD 72,000 to 78,000 per year.

Responsibilities

Facilitate smooth onboarding of new employees, coordinating with payroll systems and provisioning administrative access
Establish and maintain employee records across payroll (ADP) and benefits platforms
Execute bi-weekly and special payroll cycles with high accuracy, including tax withholdings, garnishments, and 403(b) contributions
File 1099 forms annually in a timely manner
Process vendor invoices via cloud-based financial operations platform
Record credit card transactions, gathering supporting documentation from responsible staff
Maintain digital records of financial transactions following internal controls
Manage customer invoicing
Accurately record bank deposits in the accounting software
Monitor and analyze receivables
Manage Engagement & Experience Department internal budgeting and contracts with third parties
Oversee trackers such as donor subledger, facilities rental payments, program sponsor list, and payroll adjustments
Respond promptly to staff inquiries about vendor invoice processing, onboarding, and other financial information
Address employee inquiries regarding PTO and paycheck details
Send reminders to staff to ensure timely payroll submissions, invoice payment approvals, and collection of supporting documents for credit card charges
Prepare periodic budget-to-actual reports for individual departments and the organization
Prepare monthly and quarterly grant reports for ongoing external grants, including Phlash statistics for related grants
Assist with audit-related schedules and documentation as requested by the CFO
Identify opportunities to streamline administrative workflows and improve financial responsiveness

Requirements

Bachelor’s degree in Accounting, Business Administration, or a related field; 3+ years in bookkeeping, office management, or administrative finance
Foundational understanding of nonprofit financial practices (restricted vs unrestricted funds) preferred
Proficiency in cloud-based accounting software (QuickBooks Online) and advanced Excel skills (pivot tables)
Exceptional interpersonal skills with the ability to explain complex financial policies clearly
Strong commitment to confidentiality and ethical handling of sensitive personnel and financial data
Experience with QuickBooks, ADP and Bill.com preferred
Ability to prioritize tasks and manage time effectively to meet deadlines
Capable of productive work in a fast-paced, dynamic environment
Ability to work both independently and as part of a team
Strong analytical and problem-solving abilities
Excellent attention to detail and accuracy

Technologies

QuickBooks Online
ADP
Bill.com
Microsoft Excel

Benefits

403(b)
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid time off
Vision insurance

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3mo ago

Finance and HR Administrator

Grace Lutheran Church Andover, MN

Andover, MN

3mo ago Closed

$25 - $35/hr Full time Accounting Budgeting Church Management

This position is no longer accepting applications (closed Jul 11, 2026).

Job Description

Onsite in Andover, Minnesota, this role provides a stable, locally focused opportunity to manage both finance and human resources for Grace Lutheran Church. You will oversee finance, payroll, office administration, and risk management under the guidance of the Senior Pastor, with a competitive hourly rate of $25 to $35. This position supports a mission-driven organization that values clear processes, stewardship, and collaborative leadership.

Benefits

Paid sick time
Paid time off
Paid training

Responsibilities

Prepare and monitor financial reports, budgets, and pledge tracking while maintaining nonprofit GAAP practices for church finances.
Supervise the Bookkeeper responsible for accounts payable and accounts receivable.
Lead the annual audit with the treasurer to ensure accuracy and prudent stewardship of church funds.
Partner with the Senior Pastor to develop and present an annual budget for Vision Board and congregational approval.
Advise the Senior Pastor on business and administrative matters affecting the church.
Produce monthly financial and administrator reports for Vision Board, Senior Pastor, program staff, Seeds of Grace committees, and related boards.
Represent the church in financial, business, and legal transactions as approved by the Vision Board.
Oversee the filing of the Parochial Report in coordination with the Administrative Assistant.
Manage investments, banking, billing, contracts, loan administration, and payment procedures.
Review insurance policies annually to ensure adequate coverage and implement risk management measures, including background checks for all employees and volunteers.
Manage business contracts with the Facilities Manager and ensure timely renewals and updated certificates of insurance.
Keep database systems current and aligned with the church’s size, financial and operational needs.
Assist CYF Director with youth fundraising, event payments, scholarship applications, and invoicing families as needed.
Draft or update policies and procedures as part of ongoing governance.
Lead quarterly finance meetings with the finance committee.
Report contribution statements to donors on an annual and semi-annual basis.
Support recruiting, hiring, training, motivating, evaluating, and terminating staff.
Serve as a resource on personnel matters including benefits, compensation, contracts, salary plans, workers’ compensation, and wage and labor issues.
Process staff background checks and coordinate checks for volunteers, maintaining confidentiality.
Supervise Administrative Support Staff, including the Administrative Assistant and Bookkeeper.
Regularly review the employee handbook and HR policies, proposing improvements to the Personnel Team.
Ensure written procedures are documented and followed by staff.
Attend Personnel Team meetings as requested.
Meet with the Senior Pastor and Associate Pastor on a regular basis to provide administrative updates.
Participate in internal and external meetings as needed and serve on committees, with occasional evening work.
Engage with community peer network group meetings and events.
Perform other duties as assigned within the scope of the role.

Requirements

Committed to Jesus Christ with a personal lifestyle that reflects faith and a welcoming demeanor.
Bachelor’s degree in Business Administration, Accounting, or a related field, plus two years of relevant work experience; supervision experience preferred.
Aptitude for computers and office equipment and familiarity with standard software and systems.
Agreement with Grace Lutheran Church’s Mission, Vision, and Values.
Understanding of generally accepted accounting practices and nonprofit financial reporting; ability to oversee church financial reporting.
Knowledge of payroll and benefits administration, current employment laws, and OSHA regulations.
Flexibility and strong communication skills, with the ability to work with diverse people in various settings.
High organizational ability, accuracy, independence, and proven problem-solving and decision-making capabilities.
Appreciation for teamwork and individual performance, with the ability to provide clear direction and support for operational goals.

Experience

Financial/HR: 2 years (Required)

Other

Meets with the Senior Pastor and Associate Pastor regularly to update on administrative issues.
Participates in internal and external meetings as needed and serves on committees, including occasional evening work.
Engages in community peer network group meetings and events.
Performs other duties as assigned within scope and role responsibilities.

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3mo ago

Financial Administrator 1 - OR - Financial Administrator 2, Department of Civil & Architectural Eng

University of Cincinnati Cincinnati, OH

Cincinnati, OH

3mo ago Closed

$48k - $64k/yr Full time Accounting Administrative Support Analytical Skills

This position is no longer accepting applications (closed Jul 10, 2026).

Job Description

The University of Cincinnati invites applications for a Financial Administrator 1 or Financial Administrator 2 within the College of Engineering and Applied Science. This hybrid Cincinnati, OH role supports financial, HR and payroll, and grant activities, along with budgeting, under the Senior Business Administrator in Civil & Architectural Engineering & Construction Management.

Responsibilities

Conduct financial tracking across a variety of funds and accounts, including General Funds, Designated/Endowment/Gift funds, Faculty Startup, Graduate Assistants, Adjuncts, Grants, and other accounts as needed
Participate in HR and payroll processes, including timekeeping
Process transactions in CONCUR and PACE for purchasing, travel, and contracts
Support department business offices
Assist in the development of the annual budget
Coordinate and monitor fiscal administrative duties
Contribute to the development of unit policies and procedures
Monitor the financial status of unit programs and other budget allocations
Implement policies to ensure compliance with state and federal regulations
Review and prepare CONCUR reports for reimbursements and purchasing card transactions
Manage and reconcile budget accounts and prepare monthly reports
May coordinate personnel functions for an operating unit
Perform related duties as needed; the job description may be changed at any time

Requirements

Bachelor’s Degree in accounting or a related field
For Financial Administrator 1: Four (4) years of relevant work experience and/or other specialized training can be used in lieu of the education requirement; related finance or accounting experience is required
For Financial Administrator 2: Six (6) years of relevant work experience and/or other specialized training can be used in lieu of the education requirement; two (2) years of finance or accounting experience is required
Minimum experience: 2 years

Technologies

CONCUR
PACE
SAP
Microsoft Office

Benefits

Salary ranges: FA1 $47,800 - $53,100; FA2 $57,700 - $64,000
Comprehensive Tuition Remission
Robust Retirement Plans
Real Work-Life Balance
Competitive salary based on experience
Comprehensive health coverage (medical, dental, vision, prescription)
Flexible spending accounts and wellness programs
Professional development and mentorship opportunities

Additional Qualifications Considered

Experience using SAP and Microsoft Office products
Strong planning and organizational skills with attention to detail
Ability to work independently and multitask
Solid customer service skills with a positive attitude
Experience in budget management and grant management is preferred

Physical Requirements / Work Environment

Office environment with no specific unusual physical or environmental demands.

Application Process Information

Applicants must supply a resume, a cover letter, and a list of three references upon request.

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3mo ago

Director of Finance and Administration

Herbert Family of Companies Saginaw, MI

Saginaw, MI

3mo ago Closed

$120k - $120k/yr Full time Finance Director Senior Accounting

This position is no longer accepting applications (closed Jun 30, 2026).

Job Description

The Herbert Family of Companies is seeking a Director of Finance and Administration to oversee finance and administrative functions across seven interconnected entities, guiding growth from the current revenue range toward a $200M enterprise while staying hands-on in fiscal leadership. This onsite role is based in Saginaw, MI, with a salary of USD 120,000 per year.

Responsibilities

Oversee monthly, quarterly, and annual close processes to ensure timely, accurate results
Deliver decision-ready financial reports for leadership and stakeholders
Maintain strong internal controls, reconciliations, and audit-ready books
Provide leadership visibility into profitability, cash flow, and risk indicators
Own the annual budget process and rolling forecasts
Develop and manage cash flow strategy to support growth
Manage banking relationships, lines of credit, and capital planning
Analyze variances to inform key financial decisions
Oversee payroll, benefits, and compliance workflows
Improve internal systems to scale operations and increase efficiency
Manage vendor contracts and service providers
Reduce friction and strengthen operational processes across the organization
Ensure compliance with federal, state, and local regulations
Oversee all insurance programs, including workers' comp, liability, fleet, and umbrella
Identify and mitigate financial, employment, and operational risks
Support audits, legal matters, and regulatory initiatives as needed
Participate in weekly Leadership Team and strategic sessions
Mentor and grow the Finance & Administration team (4 direct reports)
Maintain departmental scorecards and accountability systems
Support and reinforce EOS principles and the company values

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related field
5+ years of senior-level financial leadership experience
Strong background in budgeting, forecasting, and cash flow management
Experience overseeing accounting, payroll, HR administration, and compliance
Effective communicator who is clear, direct, candid, and constructive
EOS experience is a plus
Knowledge of the Intuit Enterprise Suite and QuickBooks Workforce
Construction or multi-entity company experience preferred

Technologies

Intuit Enterprise Suite
QuickBooks Workforce
EOS

Benefits

Health insurance
401k matching
Company vehicle access
Mileage reimbursement
Company-issued electronics
Paid time off

Why join our team

Be part of a leadership team that values candor, accountability, and a practical approach
Direct finance for a fast-growing, values-driven organization
Influence company strategy and long-term trajectory
Competitive pay with performance-driven incentives
Clear opportunities for advancement as the organization expands

Pay

Salary: USD 120,000 per year

Work location

Location: Saginaw, MI onsite

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4mo ago

Office & Finance Coordinator

Hayward Area Chamber of Commerce Hayward, WI

Hayward, WI

4mo ago Closed

$21+/hr Part time Marketing Accounting Administrative Assistant

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