Accounting and Financial Reporting Manager

Join a mission-driven public housing authority in Portland, Maine. This onsite leadership role offers a competitive salary range of USD 81,373 to 101,717 per year and a comprehensive benefits package designed to support you and your team. Reporting to the Chief Financial Officer, you will oversee accounting and financial reporting across accounts payable, accounts receivable, payroll operations, treasury, and HUD and LIHTC program accounting, delivering clear, compliant financial information that informs strategic decisions.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Responsibilities

• Oversee Housing Choice Voucher (HCV / Section 8) accounting and reporting, including Voucher Management System (VMS) reporting, administrative fee tracking, and HAP reconciliations
• Manage Public Housing Operations related to Operating Fund accounting, asset management model compliance, and Project-Based Voucher (PBV) allocations
• Monitor Capital and Community Grants drawdowns, obligations, and expenditures for programs such as CFP, ROSS, FSS, and local or state grants
• Lead the compilation and submission of annual Financial Data Schedules (FDS) to HUD's Real Estate Assessment Center (REAC)
• Administer LIHTC property accounting, including mixed-finance developments and instrumentalities
• Coordinate delivery of monthly and quarterly financial packages to equity investors, syndicators, and commercial lenders
• Ensure accurate tracking of developer fees, replacement reserves, operating deficits, and partnership distributions
• Oversee Accounts Payable activities, including vendor payments, procurement matching, 1099 processing, and HAP disbursement cycles
• Manage Accounts Receivable activities, including tenant ledger aging, rent collections, fraud recovery tracking, repayment agreements, and bad debt write-offs
• Monitor daily cash positions, manage bank accounts, execute wire/ACH transfers, and optimize investment yields per HUD guidance
• Review and approve monthly bank reconciliations for all operating, reserve, and security deposit accounts
• Maintain banking relationships and secure favorable banking products
• Supervise payroll processing, ensuring timely and accurate compensation for all authority employees
• Oversee OPEB compliance by reviewing benefits posting accuracy and timely actuary report integration for audits
• Oversee payroll tax filings, W-2 forms, and contributions to employee retirement systems or pension funds
• Prepare monthly executive financial packages, narrative reports, and variance analyses for the CFO, Finance Committee, and Board of Commissioners
• Train, mentor, and supervise the accounting team to maintain internal controls and policy adherence
• Serve as primary liaison for the annual Single Audit, independent audits, and HUD reviews
• Maintain and update internal controls to safeguard federal funds and prevent fraud

Requirements

• Minimum 5 years of progressive accounting experience in non-profit, public housing, or municipal government, including 3 years in full-cycle transactional functions
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Advanced Microsoft Excel proficiency (VLOOKUP, pivot tables) and experience with corporate accounting software (e.g., Elite, Real Page, QuickBooks or equivalent)
• Strong understanding of GAAP, GASB, HUD regulations, LIHTC compliance rules, and ACH/banking platforms
• Direct experience completing or reviewing HUD Financial Data Schedules (FDS) for grant-funded and COCC-utilizing entities

Technologies

• Microsoft Excel
• Elite
• Real Page
• QuickBooks