Church Secretary/Financial Secretary

First Calvary Baptist Church is seeking a part-time Church Secretary/Financial Secretary to support church administration and maintain accurate, up-to-date financial records. This role combines bookkeeping responsibilities with office and correspondence duties in an in-person setting in Sanford, NC.

Role Overview

The Church Secretary/Financial Secretary will manage routine church administration while ensuring financial transactions are recorded correctly and financial reporting remains organized. Duties include bookkeeping activities, payroll and reconciliation support, and handling phone calls and correspondence.

Key Responsibilities

• Maintain the general ledger, record journal entries, and apply double-entry bookkeeping with appropriate debits and credits and applicable accounting standards.
• Process accounts payable, accounts receivable, and payroll; reconcile bank accounts, balance sheet accounts, and general ledger activity.
• Prepare financial reports and perform account analysis to support budgeting and routine account reconciliation.
• Use spreadsheets and financial software, including PowerChurch Online and tools such as QuickBooks Online, QuickBooks, Quicken, Sage, or Xero, to maintain accounting systems and records.
• Manage church correspondence and administrative records with accuracy, discretion, and care.
• Complete other common office administrative duties as needed.

Required Skills and Qualifications

• Accounting and finance experience, including bookkeeping or bookkeeper experience; nonprofit accounting familiarity is valuable.
• Working knowledge of accounting and financial concepts, GAAP (Generally Accepted Accounting Principles), payroll processing, and reconciliation practices.
• Experience with accounting and financial software; familiarity with QuickBooks Online, QuickBooks, Quicken, Sage, or Xero is preferred.
• Strong spreadsheet skills, attention to detail, organization, and the ability to write clear financial reports.
• Experience in secretarial and administrative tasks.
• Computer literate skills and accurate typing at 45+ wpm.
• Professional phone manner and dependable, discreet, friendly, detail-oriented presence.

Technologies

• PowerChurch Online
• QuickBooks Online
• QuickBooks
• Quicken
• Sage
• Xero

Compensation and Schedule

• Pay: $15.00 - $20.00 per hour (USD)
• Job type: Part time
• Expected hours: 15.0 – 20.0 hours per week
• Work location: In person (Sanford, NC)

Benefits

• Flexible schedule
• Paid time off
• Paid training