Finance and Accounting Assistant

Support World Missionary Press’s finance and accounting operations in an on-site role in New Paris, IN.

Responsibilities

• Prepare and enter routine journal entries under the direction and oversight of the Vice President of Finance (Treasurer)
• Maintain accurate general ledger records and supporting transaction documentation
• Assist with account reconciliations, including reconciling general ledger accounts to supporting schedules and balance sheet accounts
• Support month-end and year-end closing procedures
• Assist in preparing financial reports that support stewardship and responsible financial management
• Enter and maintain financial data with accuracy, accountability, and attention to detail
• Process daily mail and handle incoming donations in accordance with established internal controls
• Accurately enter donations into the donor database, including donor information, contribution amounts, and gift designations for independent review and approval
• Maintain accurate donor contribution records and supporting documentation
• Perform accounts receivable duties: invoicing, payment recording, outstanding balance tracking, and accounts receivable reconciliation
• Prepare deposits and maintain accurate deposit documentation
• Assist with reconciling donor contributions and accounts receivable activity to the general ledger
• Handle donor records and accounts receivable inquiries with professionalism, courtesy, and confidentiality
• Maintain fixed asset records, including acquisitions, disposals, and related documentation
• Track fixed assets and assist with recording depreciation according to organizational policies and accounting standards
• Prepare and maintain fixed asset schedules and supporting reconciliations
• Support year-end fixed asset reporting and audit documentation
• Track prepaid and deferred expenses and maintain supporting schedules
• Prepare related monthly accounting entries and reconciliations
• Monitor prepaid expense balances to ensure expenses are recognized in the appropriate accounting periods
• Assist with reconciling prepaid and deferred expense accounts to the general ledger
• Maintain organized documentation to support financial reporting and audit requirements
• Assist with payroll preparation, processing, and reviewing timekeeping documentation
• Maintain accurate payroll records and supporting documentation
• Assist with preparing payroll-related journal entries and account reconciliations
• Support employee benefit program administration, including tracking insurance premiums, reimbursements, and retirement contributions
• Assist with preparing payroll and employee benefit reports for financial reporting, budgeting, and audit purposes
• Maintain confidentiality of employee payroll and benefit information
• Assist with preparing financial reports and supporting schedules for management review
• Support monthly and year-end financial reporting processes
• Assist with documentation and reconciliations requested during financial audits and reviews
• Work closely with the Vice President of Finance to ensure financial information is accurate and complete
• Improve financial recordkeeping and accounting processes and perform general administrative duties for the Finance Department
• Collaborate with other departments to obtain and maintain accurate financial information
• Perform other duties as assigned by the Vice President of Finance (Treasurer)
• Carry out all responsibilities aligned with the organization’s mission, values, and ethical standards

Requirements

• High school diploma required; associate degree or coursework in accounting, finance, or business preferred
• Previous experience in accounting, bookkeeping, payroll, or finance support roles required
• Basic understanding of accounting principles including general ledger accounting, journal entries, depreciation, reconciliations, balance sheets, and statements of activities
• Accounts receivable and financial recordkeeping experience preferred
• QuickBooks Online required
• Proficiency in Microsoft Office, particularly Excel and Word
• Donor management software experience preferred
• Strong attention to detail; commitment to accuracy
• Ability to handle sensitive and confidential information with discretion and integrity
• Strong organizational and time-management skills
• Clear written and verbal communication
• Dependability, trustworthiness, and accountability
• Ability to work independently and collaboratively; prioritize responsibilities and meet deadlines
• Willingness to learn and adapt to new accounting systems and procedures
• Commitment to faithful stewardship, integrity, and service; support for World Missionary Press’s mission and values

Technology

• Microsoft Office
• Excel
• Word
• QuickBooks Online

Benefits

• Health insurance
• Life insurance
• Paid time off

Position Details

• Department: Finance
• Status: Full-Time
• Pay classification: Hourly
• Schedule: 40 hours per week
• Work location: On-site (In person)

Reporting Relationship

• Reports directly to the Vice President of Finance (Treasurer)

Internal Controls and Approval Authority

• Prepare assigned journal entries, reconciliations, and financial documentation for review and approval by the Vice President of Finance
• Follow established accounting procedures, authorization requirements, and separation-of-duties policies
• Ensure donor contribution entries are subject to appropriate independent review and approval
• Maintain confidentiality of financial, donor, payroll, and employee information
• Operate within assigned system access permissions and approval authority
• Support accurate financial reporting and accountability through proper documentation and established internal controls

Location, Commuting, and Relocation

• New Paris, IN 46553 (Required)
• Relocate before starting work (Required)

Pay and Schedule

• Pay: From $22.00 per hour
• Expected hours: 40.0 per week