Director of Finance and Administration

Vermont 211 seeks a senior financial leader to direct finance and administration from Montpelier, VT with a hybrid work option.

Responsibilities

• Act as the chief financial strategist and trusted adviser to the Executive Director and Board.
• Oversee annual budgeting, long-range financial planning, and scenario analyses aligned with the organization’s goals.
• Track actual versus budget, deliver forecasts, variance analyses, and dashboards for leadership and the Board.
• Identify financial risks and opportunities and advise on strategies for long-term sustainability.
• Produce and present financial reports and materials for the Board of Directors and Finance Committee.
• Support the development and rollout of financial and administrative policies.
• Provide clear, accessible financial information to the Board to support sound governance decisions.
• Oversee contracted bookkeeper and all accounting functions including AP/AR, payroll, general ledger, and month-end close.
• Deliver timely, accurate financial reporting in accordance with GAAP and nonprofit fund accounting standards.
• Maintain robust internal controls and documented financial policies and procedures.
• Oversee financial oversight and compliance for state contracts and private grants, tracking restricted and unrestricted funds.
• Prepare and review financial reports required by funders and government agencies; collaborate with program staff on grant budgets and financial planning.
• Oversee accounting for a fiscally sponsored project, ensuring transparency and sponsorship compliance.
• Assist grant proposal development by creating budget narratives and projections with program leadership.
• Coordinate the annual audit or review with external CPA firms and serve as the primary organizational liaison.
• Ensure timely filing of Form 990 and applicable state tax and compliance documents.
• Maintain compliance with state and federal contract and financial regulations.
• Oversee insurance, risk management, and business continuity planning.
• Administer payroll and benefits; act as the primary contact for payroll and benefits providers, ensuring multi-state compliance.
• Manage hiring and onboarding activities, including offers, paperwork, background checks, and system access for new hires.
• Keep HR records, policies, and the employee handbook in line with employment laws.
• Handle employee offboarding, including final pay, COBRA benefits, and system access removal.
• Serve as the HR compliance resource for policy interpretation and benefits inquiries.
• Oversee employer tax accounts across states where the organization has employees (withholding, unemployment, workers’ compensation).
• Supervise vendor contracts, procurement, and remote office operations with state-wide compliance.
• Process mail from the Montpelier PO Box weekly or as directed in consultation with the Executive Director.
• Perform other business and office administration tasks as assigned.

Requirements

• Bachelor’s degree in finance, accounting, business administration, or related field, or substantial nonprofit financial management experience including grants management and government contracts, or a combination thereof.
• Experience overseeing HR administration, benefits administration, payroll, and multi-state employer compliance is strongly preferred.
• Experience with nonprofit fund accounting software such as Sage Intacct, QuickBooks Nonprofit, or Blackbaud Financial Edge is strongly preferred.
• Experience coordinating an annual nonprofit audit is strongly preferred.
• Strong knowledge of GAAP, nonprofit fund accounting, and internal controls.
• Ability to prepare and interpret financial statements, dashboards, and grant reports.
• Effective communicator who can translate complex financial information for non-financial audiences including Board members and program staff.
• High integrity, discretion, and professional judgment.
• Organized, detail-oriented, and capable of managing multiple deadlines across finance and administrative functions.
• Collaborative with the ability to build strong relationships with staff, leadership, Board members, auditors, funders, and vendors.
• Proactive problem-solver who identifies opportunities to improve systems, workflows, and internal controls.

Technologies

• Sage Intacct
• QuickBooks Nonprofit
• Blackbaud Financial Edge

Benefits

• 401(k) matching
• 403(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Hours

Full time, exempt, 37.5 hours per week

Pay

$75,000.00 - $82,000.00 per year

Work Location

Hybrid remote in Montpelier, VT 05601

Application Question(s)

• Please share if you are currently in Vermont or your plans for relocating if you are an out-of-state applicant.