Clinical Trial Finance Analyst

The Clinical Trial Finance Analyst at Endogenex, Inc. is responsible for day-to-day financial operations tied to clinical trial site payments. The role reviews and reconciles payment requests using clinical visit and milestone data, supports trial budget tracking and accruals, and helps maintain audit-ready documentation while coordinating with Clinical Operations, CROs, and investigative sites.

Key Responsibilities

• Review and analyze clinical trial site payment requests, verifying amounts against executed clinical trial agreements, site budgets, and completed study visits or milestones.
• Respond to investigative site payment questions and coordinate payment matters between Clinical Operations and Finance, with support from the Controller.
• Reconcile site payment activity to enrollment and visit data in CTMS and EDC, investigating discrepancies with Clinical Operations and site staff.
• Track pass-through and reimbursable costs, including patient stipends, travel, overhead, and other invoiceable items, ensuring each item is supported by appropriate documentation.
• Prepare and maintain site payment schedules and trackers, monitoring payment status, aging, and outstanding balances by site.
• Partner with Accounts Payable to submit approved site payments for processing and confirm timely disbursement.
• Maintain audit-ready documentation for site payments and respond to internal and external audit requests related to clinical trial payments.
• Support the Controller with clinical trial budget tracking and enrollment-driven cost projections.
• Prepare draft monthly clinical trial accruals for unbilled and prepaid site and vendor activity, including supporting calculations and documentation, for Controller review.
• Perform budget-to-actual variance analysis by study, vendor, and cost category, drafting commentary for Finance and Clinical Operations review.
• Build and maintain reports that provide study teams visibility into trial spend, remaining budget, cost per patient, and cost per site.
• Review and process clinical vendor invoices, confirming general ledger coding, approvals, purchase order alignment, and contract compliance prior to payment submission.
• Research and resolve invoice discrepancies with vendors, CROs, and internal budget owners.
• Prepare assigned journal entries, account reconciliations, and supporting schedules as part of month-end close.
• Assist with month-end reporting packages and clinical accrual roll-forwards for Controller review.
• Maintain and improve written documentation of site payment and invoice processing procedures, identifying opportunities to simplify or automate manual steps with a focus on reducing manual burden.
• Support external audit requests related to clinical trial expense.
• Protect confidentiality of patient, site, and Company information and follow applicable Company procedures, quality system requirements, and clinical research regulations.
• Perform other duties and responsibilities as assigned by the Controller and Senior Management.

Required Qualifications

• Bachelor's degree in accounting, finance, business, or a related field, or an equivalent combination of education and work experience.
• 0 to 3 years of experience in accounting, finance, or financial analysis.
• Strong Excel skills, including lookups, pivot tables, and working with large data sets.
• High attention to detail and comfort reconciling data across multiple systems and documents.
• Strong written and verbal communication skills, with the ability to work effectively with investigative sites, vendors, and internal teams in a fast-paced, collaborative environment.
• Ability to manage multiple priorities and meet recurring close and payment deadlines.
• Strong organizational, planning, and follow-up skills.

Technologies

• Excel
• CTMS
• EDC

Preferred Experience

• Experience in medical device, pharmaceutical, biotechnology, or clinical research.
• Exposure to clinical trial agreements, site budgets, or investigator payments, or demonstrated ability to learn contract-based payment terms quickly.
• Familiarity with clinical trial operations or Good Clinical Practice (GCP).
• Experience with an ERP or accounting system, a CTMS, an EDC, or a clinical payment platform.

Work Environment

• Fast paced office work environment.
• Based at the Company’s Plymouth, MN office with a hybrid schedule of approximately three days per week in the office.
• Minimal in/out of office noise during the performance of duties.
• Travel expected to be minimal.

Physical Demands

• Regularly required to sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; talk and hear.
• Occasionally required to walk, stoop, and balance.
• Specific vision abilities required include close vision and the ability to work at a computer for extended periods.
• Ability to occasionally lift and/or move up to 25 pounds.

Compensation

$50,000.00 - $65,000.00 per year

Benefits

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Additional Information

• Endogenex is an Equal Opportunity Employer.
• Reasonable accommodations may be available for applicants or interviewees; applicants should notify the Company if accommodations are needed to apply or interview.
• This job description is not intended to be comprehensive and duties may change with or without notice.
• Nothing in this description serves as a contract or alters the at-will employment status.