Finance & Grants Manager

Newburgh Armory Unity Center seeks an experienced Finance & Grants Manager in Newburgh, NY, for a salary of USD 85,000 per year.

Responsibilities

• Oversee the full range of the organization's financial operations.
• Create and manage the annual operating and program budgets.
• Track financial performance and cash flow across the organization.
• Generate monthly, quarterly, and annual financial reports.
• Present financial results to executive leadership and the Board of Directors.
• Deliver financial forecasts and strategic guidance.
• Coordinate annual audits and Form 990 filing with external CPAs.
• Ensure adherence to GAAP and nonprofit accounting standards.
• Oversee general ledger activities.
• Manage accounts payable processes.
• Oversee accounts receivable.
• Perform bank reconciliations.
• Manage cash resources.
• Reconcile credit card statements.
• Allocate payroll costs.
• Maintain financial records.
• Maintain QuickBooks file accuracy.
• Review and authorize invoices.
• Ensure correct revenue and expense coding.
• Monitor internal controls and financial policies.
• Maintain vendor files and accounting documentation within EZ Facility.
• Oversee banking relationships and deposit activity.
• Develop grant budgets.
• Monitor grant expenditures.
• Prepare reimbursement requests and vouchers.
• Keep supporting documentation up to date.
• Ensure compliance with all funding requirements.
• Track grant deadlines and reporting obligations.
• Coordinate grant audits and monitoring visits.
• Act as the primary fiscal liaison with funding agencies.
• Support program managers with financial reporting.
• Monitor program expenditures.
• Assist with organizational strategic planning.
• Support fundraising initiatives with financial reporting.
• Track restricted funds and donor activity.
• Participate in executive leadership meetings.
• Assist with special projects and organizational initiatives.
• Supervise finance staff and consultants as assigned.
• Develop and improve organizational financial policies.
• Strengthen internal controls and improve operational efficiency.
• Build strong relationships with funders, auditors, government agencies, community partners, and Board members.
• Foster a collaborative, mission-driven workplace culture.

Technologies

• QuickBooks
• Microsoft Office
• EZ Facility

Core Competencies

• Financial Management
• Grant Administration
• Budget Development
• Strategic Planning
• Leadership & Team Development
• Organizational Management
• Compliance & Risk Management
• Problem Solving
• Relationship Building
• Communication
• Project Management

Working Conditions

• Primarily office-based with some flexibility

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, Nonprofit Management, or related field.
• Five (5) or more years of progressively responsible nonprofit financial management experience.
• Experience managing government grants and contracts.
• Strong knowledge of GAAP.
• Strong knowledge of nonprofit accounting.
• Experience with budget development.
• Experience with financial reporting.
• Experience with internal controls.
• Proficiency with QuickBooks and Microsoft Office.
• Excellent analytical, organizational, and communication skills.
• Ability to manage multiple priorities while meeting deadlines.